Title 36--PARKS, FORESTS, AND PUBLIC PROPERTY
Chapter XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


display of the form and content of the official seal made on a die so that the seal can be embossed on paper or other medium. NARA means all organizational units of...


illustrated in Figures 1, 2, and 30. A description of each seal is as follows: (a) The National Archives and Records Administration seal. The design is illustrated below...


authenticate various copies of documents and for informational purposes as follows: (a) The National Archives and Records Administration seal, dated 1985, is used: ...


The Archivist of the United States (and the Archivist's designee) is the only individual authorized to apply NARA official seals, embossing seals, and replicas...


the official seals if NARA approves your written request. Follow the procedures in this section to request authorization. (a) Prepare a written request explaining, in detail: ...


as follows: (a) NARA must be participating in the event or activity by providing speakers, space, or other similar services (example: NARA co-sponsoring a symposium...


mail of the final decision, usually within 3 weeks from the date we receive your request. If NARA approves your request, we will send you a camera-ready copy of the official...


request is approved, you must follow these conditions: (a) Use the official seal only for the specific purpose for which approval was granted; (b) Submit additional...


forge, counterfeit, mutilate, or alter official seals, replicas, reproductions or embossing seals, or knowingly use or possess with fraudulent intent any altered seal, you...


inform the public of procedures that may be used by NARA for the collection of debt. (b) These regulations provide that NARA will attempt to collect debts owed to it or...


in this part under the authority of 31 [[Page 547]] U.S.C. Chapter 37, 3701-3720A and 3720D. These sections implement the requirements of the Federal...


Administrative offset means withholding funds payable by the United States (including funds payable by the United States on behalf of a State government) to, or held by the...


are excluded: (a) Debts or claims arising under the Internal Revenue Code (26 U.S.C. 1 et seq.) or the tariff laws of the United States, or the Social Security Act (42...


waived? Nothing in this part precludes: (a) The compromise, suspension, or termination of collection actions, where appropriate under the FCCS, or the use...


has been determined by an agency official to be due the United States from any person, organization, or entity except another Federal agency (see...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1201.7] [Page 549] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1201--COLLECTION OF CLAIMS--Table of Contents Subpart A--Introduction Sec. 1201.7 Why does NARA have to collect debts? Federal agencies are required to try to collect claims of the Federal Government for money, funds, or property arising out of the agency's activities. ...


is permitted to take when attempting to collect debts. These actions include: (1) Salary, tax refund or administrative offset, or administrative wage garnishment...


a right to: (a) Notice as set forth in these regulations (see Sec. 1201.14); (b) Inspect the records that NARA has used to determine that you owe a debt (see...


claims? (a) NARA may enter into a cross-servicing agreement that authorizes the Treasury to take the collection actions described in this part on behalf of...


for litigation claims on which aggressive collection actions have been taken, but which [[Page 550]] could not be collected, compromised, suspended, or...


delinquent debts to appropriate consumer credit reporting agencies by providing the following information: (1) A statement that the debt is valid and overdue; ...


collection contractor where it determines that such use is in NARA's best interest. When NARA determines that there is a need to contract for collection services, NARA: ...


NARA will send you a written notice when we determine that you owe a debt to NARA. The notice will be hand-delivered or sent to you at the most current address known to NARA. The...


The notice provided by NARA under Secs. 1201.14 and 1201.15 will also advise you of the opportunity to obtain a review within NARA concerning the existence or amount of the debt or...


(a) Request for review. (1) You have the right to request a review by NARA of the existence or amount of your debt, the proposed schedule for offset of Federal...


to NARA? (a) Interest. (1) NARA will assess interest on all delinquent debts unless prohibited by statute, regulation, or contract. (2) Interest begins to accrue...


notice of debt, you may propose to NARA that you be allowed to repay the debt through a voluntary repayment agreement in lieu of NARA taking other collection actions under...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1201.21] [Page 555] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1201--COLLECTION OF CLAIMS--Table of Contents Subpart B--General Provisions. Sec. 1201.21 May NARA's failure to comply with these regulations be used as a defense to a debt? No, the failure of NARA to comply with any standard in the FCCS or these regulations will not be available to any debtor as a defense. ...


(a) The regulations in this subpart provide NARA procedures for the collection by salary offset of a Federal employee's pay to satisfy certain debts owed to NARA or...


salary as a Federal employee? Yes, the regulations in this subpart do not preclude you from requesting waiver of an overpayment under 5 U.S.C. 5584 or 8346(b), 10...


under this subpart as appropriate. (b) If you are a NARA employee who owes a debt to NARA, NARA's payroll office will determine the amount of your disposable pay...


NARA as the creditor agency (i.e. when the debtor owes a debt to NARA and is an employee of another agency). Upon completion of the procedures established in this subpart...


(a) If NARA is the creditor agency, it will promptly refund any amount deducted under the authority of 5 U.S.C. 5514, when: (1) The debt is waived or all or part of the...


claimed debt? No, your involuntary payment of all or any portion of a debt under this subpart will not be construed as a waiver of any rights that you may have under...


(a) The regulations in this subpart implement 31 U.S.C. 3720A, which authorizes the Treasury to reduce a tax refund by the amount of a past- due, legally...


Financial Services Division will be the point of contact with the Treasury for administrative matters regarding the offset program. (b) NARA will ensure that the...


another Federal agency owes me? The Archivist may request that funds due and payable to you by another Federal agency instead be paid to NARA to satisfy a debt you...


payment that NARA would otherwise make to me? (a) Any Federal agency may request that NARA administratively offset funds due and payable to you in order to collect a...


offset against a payment to be made to you before completion of the procedures required by Secs. 1201.51 and 1201.52 if failure to take the offset would...


I owe to NARA? Collection by offset against a judgment obtained by a debtor against the United States will be accomplished in accordance with 31 U.S.C. 3728 and 31...


NARA will collect debts through Administrative Wage Garnishment in accordance with the Administrative Wage Garnishment regulations issued by the Treasury. NARA adopts, for...


covers requests under the Privacy Act (5 U.S.C. 552a) for NARA operational records and records of defunct agencies stored in NARA record centers. (b) This part explains...


not cover: (a) Records that have been transferred into the National Archives of the United States for permanent preservation. Archival records that are contained in...


the term: (a) Access means a transfer of a record, a copy of a record, or the information in a record to the subject individual, or the review of a record by the...


Contact the NARA Privacy Act Officer, National Archives and Records Administration (NGC), Room 3110, 8601 Adelphi Road, College Park, MD 20740-6001, for guidance in making...


Act systems? Records in the custody of NARA in a Government-wide Privacy Act system are the primary responsibility of another agency, e.g., the Office...


defunct agencies in the custody of NARA? Yes, records of defunct agencies in the custody of NARA at a NARA record center are covered by the provisions of...


Any information that is used in making a determination about your rights, benefits, or privileges under NARA programs is collected directly from you--the subject individual--...


from me? (a) Before collecting information from you, NARA will advise you of: (1) The authority for collecting the information and whether providing...


Before a NARA employee or NARA contractor asks you to provide your social security number (SSN), he or she will ensure that the disclosure is required by Federal law or under a...


NARA will make every effort to gather information from you directly. When NARA solicits information about you from someone else, NARA will explain to that person...


The system manager ensures that all records used by NARA to make a determination about any individual are maintained with such accuracy, relevancy, timeliness, and completeness as...


All NARA employees and contractors involved in the design, development, operation or maintenance of any system of records must review the provisions of...


(a) The system manager ensures that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of records. In order...


(a) If you wish to request access to information about yourself contained in a NARA Privacy Act system of records, you must notify the NARA Privacy Act Officer,...


When NARA receives a request for access to medical records, if NARA believes that disclosure of medical and/or psychological information directly to you could have an...


(a) NARA will acknowledge your request within 10 workdays of its receipt by NARA and if possible, will make the records available to you at that time. If NARA cannot make...


your request, NARA will provide you, or a person authorized by you, a copy of the records by mail or by making the records available in person during normal business hours at the...


NARA will waive fees for the first 100 pages copied or when the cost to collect the fee will exceed the amount collected. When a fee is charged, the charge per copy is $0.20...


manager determines that the estimated total fee is likely to exceed $250, NARA will notify you that the estimated fee must be prepaid before you can have copies of the records....


Make your check or money order payable to the National Archives and Records Administration and send it to the NARA Privacy Act Officer, Room 3110, 8601 Adelphi Road,...


(a) NARA can deny your Privacy Act request for records if the records are maintained in an exempt systems of records are described in subpart F of this part. (b) A...


(a) If you are denied access in whole or in part to records pertaining to yourself, you may file with NARA an appeal of that denial. Your appeal letter must be post marked no...


your appeal, the NARA Privacy Act Appeal Official will consult with the system manager, legal counsel, and such other officials as may be appropriate. If the NARA Privacy Act...


records? NARA will not disclose any records in a Privacy Act system of records to any person or to another agency without the express written consent...


(a) To obtain access to records about a person other than yourself, address the request to the NARA Privacy Act Officer, National Archives and...


request for a review of the denial of disclosure to records maintained by the Office of the Inspector General must be addressed to the NARA Privacy Act Appeal Officer (N),...


for disclosures made to NARA employees in the course of the performance of their duties or when required by the Freedom of Information Act (see Sec. 1202.60(a) and (b)), NARA...


If you believe that a record that NARA maintains about you is not accurate, timely, relevant or complete, you may request that the record be amended. Write to the...


(a) NARA will acknowledge receipt of a request to amend a record within 10 workdays. If possible, the acknowledgment will include the system manager's determination either to amend...


If NARA approves your amendment request, the system manager will promptly make the necessary amendment to the record and will send a copy of the amended record to you. NARA...


system manager denies your request to amend or determines that the record should be amended in a manner other than that requested by you, NARA will advise you in writing of...


request to amend a record is denied and NARA suggested alternative amendments, and you agree to those alternative amendments, you must notify the Privacy Act Officer who will then...


(a) If you disagree with a denial of your request to amend a record, you can file an appeal of that denial. (1) Address your appeal of the denial to amend records signed...


receive a NARA final determination denying your request to amend a record, you may file a Statement of Disagreement with the appropriate system manager. The Statement of...


receipt of a NARA final determination as provided in Sec. 1202.54 or Sec. 1202.80, you may seek judicial review of that determination. You may file a civil action in the...


Security Exemption of the Privacy Act? (a) The Investigative Case Files of the Inspector General (NARA-23) and the Personnel Security Case Files (NARA-24)...


Enforcement Exemption of the Privacy Act? (a) The Investigative Files of the Inspector General (NARA-23) system of records is eligible for exemption under 5...


Information Material exemption of the Privacy Act? (a) The Personnel Security Case Files (NARA-24) system of records is eligible for exemption under 5...


section heading questions we use the pronouns ``I'' and ``my'' to refer to the reader, and ``you'' to refer to the National Historical Publications and Records Commission...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1206.2] [Page 571] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1206--NATIONAL HISTORICAL PUBLICATIONS AND RECORDS COMMISSION--Table of Contents Subpart A--General Sec. 1206.2 What does this part cover? This part prescribes the procedures and rules governing the operation of the grant program of the National Historical Publications and Records Commission. ...


means the National Historical Publications and Records Commission or the Chairman of the Commission or the Executive Director of the Commission, acting on the...


Publications and Records Commission, a statutory body affiliated with the National Archives and Records Administration, supports a wide range of activities to...


1934, the Commission is a 15-member body, chaired by the Archivist of the United States and comprised of representatives of the three branches of the Federal Government and...


grants through a program supporting publications projects (Subpart B) and records projects (Subpart C). We also offer fellowships for individuals in archival...


Director and staff manage the program under guidance from the Commission and the immediate administrative direction of its chairman, the Archivist of the United States. ...


Publications projects are intended to make documentary source material that is important to the study and understanding of United States history widely...


We provide support for: (a) Documentary editing projects consisting of either the papers of a United States leader in a significant phase of life in the...


We do not support: (a) Historical research apart from the editing of documentary publications; or (b) Documentary editing projects to publish the...


publications grant? (a) Printed publications. (1) With no subvention grant. You, the project director, must send three copies of each book publication to:...


(a) A subvention grant is a subsidy of printing costs. (b) We use subvention grants to encourage the widest possible distribution of NHPRC-supported and...


Records projects are supported by the National Historical Publications and Records Commission to preserve and make available State government, local government,...


We provide support for: (a) Locating, preserving and making available records of State, local, and other governmental units; and other private...


We do not support proposals: (a) To construct, renovate, furnish, or purchase a building or land; (b) To purchase manuscripts or other historical records; ...


board? (a) Each State actively participating in the NHPRC records program must adopt an appointment process and appoint a State historical records advisory...


(a) Appointment. In order to actively participate in the NHPRC records program, your governor must appoint a State historical records coordinator (coordinator),...


records coordinator? The governor or coordinator may designate a deputy State historical records coordinator to assist in carrying out the duties...


the Commission make? (a) Types of grants. (1) Matching grant. A matching grant is a way to demonstrate shared Federal/non-Federal support for projects. We...


In making its decisions on grants, the Commission may place certain conditions on its grants. We describe those possible conditions in the booklet Grant...


will consider applications from State and local government agencies (Federal agencies are not eligible to apply), U.S. non-profit organizations and institutions,...


meets twice a year, and we consider grant proposals during our meetings. For current application deadlines contact the NHPRC staff or your State historical...


NHPRC staff. We encourage you to discuss your proposal through correspondence, by phone, or in person with Commission staff and/or, in the case of records proposals, with...


You must submit the following materials as part of your grant application: (a) Application forms. You can obtain copies of the following application forms from...


(a) State boards. State historical records advisory boards evaluate records proposals on technical merits as well as on their relation to State-plan priorities. The board...


contain other information? (a) The grant award document is a letter from the Archivist of the United States to you, the grantee. The letter and attachments...


The grantee institution and the project director designated by the institution share primary responsibility for the administration of grants. In the case of...


apply to NHPRC grants? (a) In addition to this part 1206, NARA has issued other regulations that apply to NHPRC grants in 36 CFR ch. XII, subchapter A. NARA...


the grant project? You must obtain prior written approval from the Commission for any changes in the grant project and terms of the grant, including: (a)...


grant project? (a) You must make all requests for changes in the form of a letter. The grant receiving institution's authorized representative, as indicated on the...


You do not need approval for re-budgeting of grants of less than $100,000. For such grants: (a) You may adjust the amounts allocated to existing budget...


(a) Grant recipients are generally required to submit annual financial status reports and semi-annual narrative [[Page 580]] progress reports, as well as final...


You must submit financial reports on Standard Form 269 and have them signed by the grantee's authorized representative or by an appropriate institutional...


(a) Interim narrative reports should summarize briefly the objectives and activities for the entire grant and then focus on those accomplished during the...


narrative report? (a) For records-related projects, you are required to send the NHPRC three copies of any finding aids, reports, manuals, guides, forms,...


No, the National Archives and Records Administration (NARA) and the Commission cannot assume any liability for accidents, illnesses, or claims arising out of any...


Yes, grantee institutions, grant project directors, or grant staff personnel may publish results of any work supported by an NHPRC grant without review by the...


scope of this part. This part establishes uniform administrative rules for Federal grants and cooperative agreements and subawards to State, local and Indian...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1207.2] [Page 581] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1207--UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS--Table of Contents Subpart A--General Sec. 1207.2 Scope of subpart. This subpart contains general rules pertaining to this part and procedures for control of exceptions from this part. ...


As used in this part: Accrued expenditures mean the charges incurred by the grantee during a given period requiring the provision of funds for: (1) Goods and...


(a) General. Subparts A through D of this part apply to all grants and subgrants to governments, except where inconsistent with Federal statutes or with...


issuances. All other grants administration provisions of codified program regulations, program manuals, handbooks and other nonregulatory materials which...


exceptions (a) For classes of grants and grantees subject to this part, Federal agencies may not impose additional administrative requirements except in...


Forms for applying for grants. (a) Scope. (1) This section prescribes forms and instructions to be used by governmental organizations (except hospitals and institutions...


State plans. (a) Scope. The statutes for some programs require States to submit plans before receiving grants. Under regulations implementing Executive Order...


Special grant or subgrant conditions for ``high-risk'' grantees. (a) A grantee or subgrantee may be considered ``high risk'' if an awarding agency determines that a grantee...


Standards for financial management systems. Financial Administration (a) A State must expand and account for grant funds in...


Payment. (a) Scope. This section prescribes the basic standard and the methods under which a Federal agency will make payments to grantees, and grantees will...


Allowable costs. (a) Limitation on use of funds. Grant funds may be used only for: (1) The allowable costs of the grantees, subgrantees and cost-type...


Period of availability of funds. (a) General. Where a funding period is specified, a grantee may charge to the award only costs resulting from obligations of the...


Matching or cost sharing. (a) Basic rule: Costs and contributions acceptable. With the qualifications and exceptions listed in paragraph (b) of this section, a...


Program income. (a) General. Grantees are encouraged to earn income to defray program costs. Program income includes income from fees for services performed, from the...


Non-Federal audit. (a) Basic rule. Grantees and subgrantees are responsible for obtaining audits in accordance with the Single Audit Act Amendments of 1996 (31...


Changes. (a) General. Grantees and subgrantees are permitted to rebudget within the approved direct cost budget to meet unanticipated requirements and may make...


Real property. (a) Title. Subject to the obligations and conditions set forth in this section, title to real property acquired under a grant or subgrant will vest...


Equipment. (a) Title. Subject to the obligations and conditions set forth in this section, title to equipment acquired under a grant or subgrant will vest...


Supplies. (a) Title. Title to supplies acquired under a grant or subgrant will vest, upon acquisition, in the grantee or subgrantee respectively. (b) Disposition. If...


Copyrights. The Federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to...


Subawards to debarred and suspended parties. Grantees and subgrantees must not make any award or permit any award (subgrant or contract) at any tier to any party which is...


Procurement. (a) States. When procuring property and services under a grant, a State will follow the same policies and procedures it uses for procurements from...


Subgrants. (a) States. States shall follow state law and procedures when awarding and administering subgrants (whether on a cost reimbursement or fixed amount basis)...


Monitoring and reporting program performance. (a) Monitoring by grantees. Grantees are responsible for managing the day-to-day operations of grant and subgrant...


Financial reporting. (a) General. (1) Except as provided in paragraphs (a)(2) and (5) of this section, grantees will use only the forms specified in paragraphs...


Retention and access requirements for records. (a) Applicability. (1) This section applies to all financial and programmatic records, supporting documents,...


Enforcement. (a) Remedies for noncompliance. If a grantee or subgrantee materially fails to comply with any term of an award, whether stated in a Federal statute...


Termination for convenience. Except as provided in Sec. 1207.43 awards may be terminated in whole or in part only as follows: (a) By the awarding agency with the...


Closeout. (a) General. The Federal agency will close out the award when it determines that all applicable administrative actions and all required work of the...


Later disallowances and adjustments. The closeout of a grant does not affect: (a) The Federal agency's right to disallow costs and recover funds on the basis of a...


Collection of amounts due. (a) Any funds paid to a grantee in excess of the amount to which the grantee is finally determined to be entitled under the terms of...


of the Rehabilitation Act of 1973 to prohibit discrimination on the basis of handicap in programs or activities conducted by Executive agencies or the United States...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1208.102] [Page 608] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Sec. 1208.102 Application. This regulation (Secs. 1208.101-1208.170) applies to all programs or activities conducted by the agency, except for programs or activities conducted outside the United States that do not involve individuals with handicaps in the United States. ...


Auxiliary aids means services or devices that enable persons with impaired sensory, manual, or speaking skills to have an equal opportunity to participate in, and enjoy...


to the extent modification of any such policies and practices is required, the agency shall proceed to make the necessary modifications. (b) The agency shall provide...


applicability to the programs or activities conducted by the agency, and make such information available to them in such manner as the head of the agency finds necessary...


be subjected to discrimination under any program or activity conducted by the agency. (b)(1) The agency, in providing any aid, benefit, or service, may not, directly...


and procedures of section 501 of the Rehabilitation Act of 1973 (29 U.S.C. 791), as established by the Equal Employment Opportunity Commission in 29 CFR...


or unusable by individuals with handicaps, be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination under any program or...


and usable by individuals with handicaps. This paragraph does not-- (1) Necessarily require the agency to make each of its existing facilities accessible to and usable...


or altered so as to be readily accessible to and usable by individuals with handicaps. The definitions, requirements, and standards of the Architectural Barriers Act...


(1) The agency shall furnish appropriate auxiliary aids where necessary to afford an individual with handicaps an equal opportunity to participate in, and enjoy the benefits of,...


by the agency. (b) The agency shall process complaints alleging violations of section 504 with respect to employment according to the procedures established by...


a governmentwide system for nonprocurement debarment and suspension. A person who is debarred or suspended shall be excluded from Federal financial and...


a particular act or omission has occurred. Affiliate. Persons are affiliates of each other if, directly or indirectly, either one controls or has the power to control...


participate in transactions under Federal nonprocurement programs. For purposes of these regulations such transactions will be referred to as ``covered transactions.'' ...


Debarment and suspension are discretionary actions that, taken in accordance with Executive Order 12549 and these regulations, are appropriate means to implement...


shall be excluded from primary covered transactions as either participants or principals throughout the Executive Branch of the Federal Government for the period of...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1209.205] [Page 619] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart B--Effect of Action Sec. 1209.205 Ineligible persons. Persons who are ineligible, as defined in Sec. 1209.105(i), are excluded in accordance with the applicable statutory, executive order, or regulatory authority. ...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1209.210] [Page 619] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart B--Effect of Action Sec. 1209.210 Voluntary exclusion. Persons who accept voluntary exclusions under Sec. 1209.315 are excluded in accordance with the terms of their settlements. NARA shall, and participants may, contact the original action agency to ascertain the extent of the exclusion. ...


debarment under 48 CFR part 9, subpart 9.4, to participate in a particular covered transaction upon a written determination by the agency head or an authorized...


determination of ineligibility, or voluntary exclusion of any person by an agency, agencies and participants may continue covered transactions in existence at the time...


business under a covered transaction with a person who is-- (1) Debarred or suspended; (2) Proposed for debarment under 48 CFR part 9, subpart 9.4; or (3)...


1209.314. The existence of a cause for debarment, however, does not necessarily require that the person be debarred; the seriousness of the person's acts or...


of or civil judgment for: (1) Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1209.310] [Page 621] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart C--Debarment Sec. 1209.310 Procedures. NARA shall process debarment actions as informally as practicable, consistent with the principles of fundamental fairness, using the procedures in Secs. 1209.311 through 1209.314. ...


referred, when appropriate, to the debarring official for consideration. After consideration, the debarring official may issue a notice of...


being considered; (b) Of the reasons for the proposed debarment in terms sufficient to put the respondent on notice of the conduct or transaction(s) upon which it...


respondent may submit, in person, in writing, or through a representative, information and argument in opposition to the proposed debarment. (b) Additional proceedings as...


there is no genuine dispute over material facts, the debarring official shall make a decision on the basis of all the information in the administrative record, including...


(b) If a participant and the agency agree to a voluntary exclusion of the participant, such voluntary exclusion shall be entered on the Nonprocurement List...


the suspension period shall be considered in determining the debarment period. (1) Debarment for causes other than those related to a violation of the...


other organizational elements from all covered transactions, unless the debarment decision is limited by its terms to one or more...


1209.410 through 1209.413. (b) Suspension is a serious action to be imposed only when: (1) There exists adequate evidence of one or more of the causes set out in...


(1) To suspect the commission of an offense listed in Sec. 1209.305(a); or (2) That a cause for debarment under Sec. 1209.305 may exist. (b) Indictment...


investigated, and referred, when appropriate, to the suspending official for consideration. After consideration, the suspending official may issue a notice...


(b) That the suspension is based on an indictment, conviction, or other adequate evidence that the respondent has committed irregularities seriously reflecting on the propriety...


submit, in person, in writing, or through a representative, information and argument in opposition to the suspension. (b) Additional proceedings as to disputed...


reasons for reducing the period or scope of debarment) or may leave it in force. However, a decision to modify or terminate the suspension shall be without prejudice to...


Program Fraud Civil Remedies Act proceedings, unless terminated sooner by the suspending official or as provided in paragraph (b) of this section. (b) If legal...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1209.420] [Page 625] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart D--Suspension Sec. 1209.420 Scope of suspension. The scope of a suspension is the same as the scope of a debarment (see Sec. 1209.325), except that the procedures of Secs. 1209.410 through 1209.413 shall be used in imposing a suspension. ...


of all persons who have been debarred, suspended, or voluntarily excluded by agencies under Executive Order 12549 and these regulations, and those who have been determined to...


of ineligibility, and voluntary exclusions it has taken. Until February 18, 1989, the agency shall also provide GSA and OMB with information concerning all transactions...


submit the certification in appendix A to this part for it and its principals at the time the participant submits its proposal in connection with [[Page...


to carry out the Drug-Free Workplace Act of 1988 by requiring that-- (1) A grantee, other than an individual, shall certify to the agency that it will provide a...


(b) For purposes of this subpart-- (1) Controlled substance means a controlled substance in schedules I through V of the Controlled Substances Act (21 U.S.C. 812), and as...


of this subpart would be inconsistent with the international obligations of the United States or the laws or regulations of a foreign government. A determination of...


deemed in violation of the requirements of this subpart if the agency head or his or her official designee determines, in writing, that-- (a) The grantee has made a...


law, the grantee shall be subject to one or more of the following actions: (1) Suspension of payments under the grant; (2) Suspension or termination of the...


a grant, suspension or termination of a grant, or suspension or debarment of a grantee if the agency head determines that such a waiver would be in the public interest....


the appropriate certification to the Federal agency providing the grant, as provided in appendix C to this part. (2) Grantees are not required to make a certification in order...


notified that an employee has been convicted for a violation of a criminal drug statute occurring in the workplace, it shall take the following actions: (1) Within...


hospitals, and other non-profit organizations. Non-profit organizations that implement NHPRC programs for the [[Page 634]] States are also subject to...


(1) Goods and other tangible property received; (2) Services performed by employees, contractors, subrecipients, and other payees; and, (3) Other amounts...


and other nonregulatory materials which are inconsistent with the requirements of this part shall be superseded, except to the extent they are required by statute,...


part when exceptions are not prohibited by statute. However, in the interest of maximum uniformity, exceptions from the requirements of this part shall be permitted only...


work under awards if such subrecipients are institutions of higher education, hospitals or other non-profit organizations. State and local...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1210.10] [Page 637] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart B--Pre-Award Requirements Sec. 1210.10 Purpose. Sections 1210.11 through 1210.17 prescribes forms and instructions and other pre-award matters to be used in applying for NHPRC awards. ...


instrument (i.e., grant, cooperative agreement, or contract). The Federal Grant and Cooperative Agreement Act (31 U.S.C. 6301-08) governs the use of...


1320, ``Controlling [[Page 638]] Paperwork Burdens on the Public,'' with regard to all forms used by the NHPRC in place of or as a supplement to the Standard Form...


12549 and 12689, ``Debarment and Suspension'' (36 CFR Part 1209). This common rule restricts subawards and contracts with certain parties that are debarred, suspended...


that does not meet the standards prescribed in this part, has not conformed to the terms and conditions of a previous award, or is not otherwise responsible, the NHPRC...


the metric system is the preferred measurement system for U.S. trade and commerce. The Act requires NARA to establish a date or dates in consultation with the Secretary...


any State agency or agency of a political subdivision of a State which is using appropriated Federal funds must comply with section 6002. Section 6002 requires...


submit certifications and representations required by statute, executive order, or regulation on an annual basis, if they have an ongoing and continuing relationship with...


prescribe standards for financial management systems, methods for making payments and rules for: satisfying cost sharing and matching requirements, accounting for...


unit cost information whenever practical. (b) Recipients' financial management systems shall provide for the following. (1) Accurate, current and complete disclosure...


issuance or redemption of [[Page 640]] checks, warrants, or payment by other means by the recipients. Payment methods of State agencies or instrumentalities shall...


sharing or matching when such contributions meet all of the following criteria. (1) Are verifiable from the recipient's records. (2) Are not included...


program income related to projects financed in whole or in part with Federal funds. (b) Except as provided in paragraph (h) of this section, program income earned during...


award process. It may include either the Federal and non-Federal share, or only the Federal share, depending upon NHPRC requirements. It shall be related to performance for...


hospitals) shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 U.S.C. 7501-7507) and revised...


shall be determined in accordance with the cost principles applicable to the entity incurring the costs. Thus, allowability of costs incurred by State, local...


obligations incurred during the funding period and any pre-award costs authorized by the NHPRC. ...


furnished by the Federal Government whose cost was charged to a project supported by an NHPRC award. The NHPRC requires recipients to observe these standards under...


NHPRC funds as provided to property owned by the recipient. Federally-owned property need not be insured unless required by the terms and conditions of...


whole or in part under awards. Unless otherwise provided by statute, such requirements, at a minimum, shall contain the following. (a) Title to real property shall vest...


Government. Recipients shall submit annually an inventory listing of federally-owned property in their custody to the NHPRC. Upon completion of the award or when the...


this section. (b) The recipient shall not use equipment acquired with NHPRC funds to provide services to non-Federal outside organizations for a fee that is less than...


there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are...


purchased, under an award. The NHPRC reserves a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for Federal purposes,...


funds shall be held in trust by the recipient as trustee for the beneficiaries of the project or program under which the property was acquired or improved. The NHPRC may...


the procurement of supplies and other expendable property, equipment, real property and other services with NHPRC funds. These standards are furnished to ensure that...


under its contract(s). The recipient is [[Page 650]] the responsible authority, without recourse to the NHPRC, regarding the settlement and satisfaction...


award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by Federal funds if...


The recipient shall be alert to organizational conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition...


a minimum, that paragraphs (a) (1), (2) and (3) of this section apply. (1) Recipients avoid purchasing unnecessary items. (2) Where appropriate, an analysis is made of...


procurement action. Price analysis may be accomplished in various ways, including the comparison of price quotations submitted, market prices and similar indicia,...


a minimum: (a) Basis for contractor selection, (b) Justification for lack of competition when competitive bids or offers are not obtained, and (c) Basis for...


and specifications of the contract and to ensure adequate and timely follow up of all purchases. Recipients shall evaluate contractor performance and document,...


in all contracts. The following provisions shall also be applied to subcontracts. (a) Contracts in excess of the small purchase threshold shall contain...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1210.50] [Page 652] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart C--Post-Award Requirements Sec. 1210.50 Purpose of reports and records. Sections 1210.51 through 1210.53 set forth the procedures for monitoring and reporting on the recipient's financial and program performance and the necessary standard reporting forms. They also set forth record retention requirements. ...


function or activity supported by the award. Recipients shall monitor subawards to ensure subrecipients have met the audit requirements as delineated in Sec. 1210.26. ...


from recipients. (1) SF-269 or SF-269A, Financial Status Report. (i) The NHPRC requires recipients to use the SF-269 or SF-269A to report the status of funds...


awards to recipients. The NHPRC will not impose any other record retention or access requirements upon recipients. (b) Financial records, supporting documents,...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1210.60] [Page 655] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart C--Post-Award Requirements Sec. 1210.60 Purpose of termination and enforcement. Sections 1210.61 and 1210.62 set forth uniform suspension, termination and enforcement procedures. ...


the NHPRC, if a recipient materially fails to comply with the terms and conditions of an award. (2) By the NHPRC with the consent of the recipient, in which case the...


stated in a Federal statute, regulation, assurance, application, or notice of award, the NHPRC may, in addition to imposing any of the special conditions outlined in...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1210.70] [Page 656] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Subpart D--After-the-Award Requirements Sec. 1210.70 Purpose. Sections 1210.71 through 1210.73 contain closeout procedures and other procedures for subsequent disallowances and adjustments. ...


and other reports as required by the terms and conditions of the award. The NHPRC may approve extensions when requested by the recipient. (b) Unless the...


right of the NHPRC to disallow costs and recover funds on the basis of a later audit or other review. (2) The obligation of the recipient to return any funds due as a...


be entitled under the terms and conditions of the award constitute a debt to the Federal Government. If not paid within a reasonable period after the demand for payment,...


Purpose and effective date. The purpose of these Title IX regulations is to effectuate Title IX of the Education Amendments of 1972, as amended (except sections 904...


Definitions. As used in these Title IX regulations, the term: Administratively separate unit means a school, department, or college of an educational...


Remedial and affirmative action and self-evaluation. (a) Remedial action. If the designated agency official finds that a recipient has discriminated against persons...


Assurance required. (a) General. Either at the application stage or the award stage, Federal agencies must ensure that applications for Federal financial assistance...


Transfers of property. If a recipient sells or otherwise transfers property financed in whole or in part with Federal financial assistance to a transferee that...


Effect of other requirements. (a) Effect of other Federal provisions. The obligations imposed by these Title IX regulations are independent of, and do not...


Effect of employment opportunities. The obligation to comply with these Title IX regulations is not obviated or alleviated because employment opportunities in...


Designation of responsible employee and adoption of grievance procedures. (a) Designation of responsible employee. Each recipient shall designate at least one...


Dissemination of policy. (a) Notification of policy. (1) Each recipient shall implement specific and continuing steps to notify applicants for admission...


Application. Except as provided in Secs. 1211.205 through 1211.235(a), these Title IX regulations apply to every recipient and to each education program or...


Educational institutions and other entities controlled by religious organizations. (a) Exemption. These Title IX regulations do not apply to any operation of...


Military and merchant marine educational institutions. These Title IX regulations do not apply to an educational institution whose primary purpose is the training...


Membership practices of certain organizations. (a) Social fraternities and sororities. These Title IX regulations do not apply to the membership practices of...


Admissions. (a) Admissions to educational institutions prior to June 24, 1973, are not covered by these Title IX regulations. (b) Administratively separate...


Educational institutions eligible to submit transition plans. (a) Application. This section applies to each educational institution to which Secs. 1211.300 through...


Transition plans. (a) Submission of plans. An institution to which Sec. 1211.225 applies and that is composed of more than one administratively separate unit...


Statutory amendments. (a) This section, which applies to all provisions of these Title IX regulations, addresses statutory amendments to Title IX. (b) These...


Recruitment Prohibited Sec. 1211.300 Admission. (a) General. No person shall, on the basis of sex, be denied admission, or...


Recruitment Prohibited Sec. 1211.305 Preference in admission. A recipient to which Secs. 1211.300 through 1211.310 apply shall not...


Recruitment Prohibited Sec. 1211.310 Recruitment. (a) Nondiscriminatory recruitment. A recipient to which Secs. 1211.300 through...


Activities Prohibited Sec. 1211.400 Education programs or activities. (a) General. Except as provided elsewhere in these Title...


Activities Prohibited Sec. 1211.405 Housing. (a) Generally. A recipient shall not, on the basis of sex, apply different rules...


Activities Prohibited Sec. 1211.410 Comparable facilities. A recipient may provide separate toilet, locker room, and shower...


Activities Prohibited Sec. 1211.415 Access to course offerings. (a) A recipient shall not provide any course or otherwise carry...


Activities Prohibited Sec. 1211.420 Access to schools operated by LEAs. A recipient that is a local educational agency shall not, on...


Activities Prohibited Sec. 1211.425 Counseling and use of appraisal and counseling materials. (a) Counseling. A recipient shall...


Activities Prohibited Sec. 1211.430 Financial assistance. (a) General. Except as provided in paragraphs (b) and (c) of...


Activities Prohibited Sec. 1211.435 Employment assistance to students. (a) Assistance by recipient in making available outside...


Activities Prohibited Sec. 1211.440 Health and insurance benefits and services. Subject to Sec. 1211.235(d), in providing a...


Activities Prohibited Sec. 1211.445 Marital or parental status. (a) Status generally. A recipient shall not apply any...


Activities Prohibited Sec. 1211.450 Athletics. (a) General. No person shall, on the basis of sex, be excluded from participation...


Activities Prohibited Sec. 1211.455 Textbooks and curricular material. Nothing in these Title IX regulations shall be interpreted...


Programs or Activities Prohibited Sec. 1211.500 Employment. (a) General. (1) No person shall, on the basis of sex, be excluded...


Programs or Activities Prohibited Sec. 1211.505 Employment criteria. A recipient shall not administer or operate any test or...


Programs or Activities Prohibited Sec. 1211.510 Recruitment. (a) Nondiscriminatory recruitment and hiring. A recipient shall...


Programs or Activities Prohibited Sec. 1211.515 Compensation. A recipient shall not make or enforce any policy or practice that, on...


Programs or Activities Prohibited Sec. 1211.520 Job classification and structure. A recipient shall not: (a) Classify a job as being...


Programs or Activities Prohibited Sec. 1211.525 Fringe benefits. (a) ``Fringe benefits'' defined. For purposes of these Title...


Programs or Activities Prohibited Sec. 1211.530 Marital or parental status. (a) General. A recipient shall not apply any policy or take...


Programs or Activities Prohibited Sec. 1211.535 Effect of state or local law or other requirements. (a) Prohibitory requirements. The...


Programs or Activities Prohibited Sec. 1211.540 Advertising. A recipient shall not in any advertising related to employment...


Programs or Activities Prohibited Sec. 1211.545 Pre-employment inquiries. (a) Marital status. A recipient shall not make...


Programs or Activities Prohibited Sec. 1211.550 Sex as a bona fide occupational qualification. A recipient may take action otherwise...


Notice of covered programs. Within 60 days of September 29, 2000, each Federal agency that awards Federal financial assistance shall publish in the Federal...


Compliance information. (a) Cooperation and assistance. The designated agency official shall to the fullest extent practicable seek the cooperation of recipients...


Conduct of investigations. (a) Periodic compliance reviews. The designated agency official (or designee) shall from time to time review the practices of recipients...


Procedure for effecting compliance. (a) General. If there appears to be a failure or threatened failure to comply with these Title IX regulations, and if the noncompliance...


Hearings. (a) Opportunity for hearing. Whenever an opportunity for a hearing is required by Sec. 1211.615(c), reasonable notice shall be given by registered...


Decisions and notices. (a) Decisions by hearing officers. After a hearing is held by a hearing officer such hearing officer shall either make an initial decision,...


Judicial review. Action taken pursuant to 20 U.S.C. 1682 is subject to judicial review as provided in 20 U.S.C. 1683. [65 FR 52889, Aug....


Forms and instructions; coordination. (a) Forms and instructions. The designated agency official shall issue and promptly make available to interested persons forms...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1220.1] [Page 680] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1220--FEDERAL RECORDS; GENERAL--Table of Contents Sec. 1220.1 Scope of subchapter. Subchapter B prescribes policies for Federal agencies' records management programs relating to records creation and maintenance, adequate documentation, and proper records disposition. ...


to divide records management responsibilities between the National Archives and Records Administration (NARA) and the General Services Administration (GSA). Under...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1220.10] [Page 680] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1220--FEDERAL RECORDS; GENERAL--Table of Contents Subpart A--General Provisions Sec. 1220.10 Authority. The regulations in this part are issued under the provisions of the National Archives and Records Administration Act of 1984 (Pub. L. 98- 497, 44 U.S.C. 101 note). ...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1220.12] [Page 680] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1220--FEDERAL RECORDS; GENERAL--Table of Contents Subpart A--General Provisions Sec. 1220.12 Applicability. The regulations in subchapter B apply to all Federal agencies as defined in Sec. 1220.14. ...


and Federal agency). Adequate and proper documentation means a record of the conduct of Government business that is complete and accurate to the extent required...


Under 44 U.S.C. 2904(c)(8), the Archivist of the United States is required to report to Congress and the Office of Management and Budget annually on the results of...


required in 44 U.S.C. Chapter 29 and records appraisals in 44 U.S.C. Chapter 33, agencies must provide access for authorized NARA staff members to records in the agency's...


each Federal agency to make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and...


(a) Cooperation with NARA in developing and applying standards, procedures, and techniques designed to improve the management of records, promote the maintenance...


of Federal agency records shall be instituted to ensure that agency functions are adequately and properly documented. Federal agencies shall also comply with...


records management controls over the maintenance and use of records wherever they are located to ensure that all records, regardless of format or medium, are...


of their records, regardless of format or medium, so that permanent records are preserved and temporary records no longer of use to an agency are promptly...


be assigned responsibility for the development of the records management program required by this part. The office to which responsibility is assigned shall be reported to...


records management programs relating to records creation and record keeping requirements, maintenance and use of records, and records disposition. These evaluations...


44 U.S.C. chapter 29 vests in the Archivist of the United States the responsibility for providing guidance and assistance to Federal agencies with respect to...


make and preserve complete and accurate records of their organization, functions, policies, decisions, procedures, and essential transactions; and maintain an...


the basis of perceived need by NARA or specific request by the agency, or on the basis of a compliance monitoring cycle developed by NARA. NARA will determine the scope...


review and comment to the agency within 120 calendar days of the last evaluation site visit or exit briefing. After receipt of agency comments, NARA will finalize the...


will be submitted to NARA within 90 calendar days after the date of transmittal of the final report. If necessary, agencies can request extensions. The plan shall...


not substantial progress in the full implementation of evaluation recommendations or that the agency has not corrected serious problems identified in the report, the...


the United States responsibility for providing guidance and assistance to Federal agencies with respect to ensuring adequate and proper documentation of the policies...


Federal records is contained in 44 U.S.C. 3301 and is stated in Sec. 1220.14 of this chapter. (b) Several key terms, phrases, and concepts in the statutory definition of...


agency, in meeting the requirements of 44 U.S.C. 2904, 3101, and 3102, shall observe the responsibilities and standards set forth in this part. Agencies are also subject...


recordkeeping requirements by Federal agencies is essential if agencies are to meet the requirements of 44 U.S.C. 3101 and 3102 with respect to creating, receiving,...


develop, issue, and periodically review their recordkeeping requirements for all agency operations and for records in all media, including those records created or received...


ensure that complete and accurate records are made and retained in the Federal Government, it is essential that agencies distinguish between records and nonrecord materials by...


are documentary materials, or any reasonably segregable portion thereof, of a private or nonpublic character that do not relate to, or have an effect upon, the conduct...


requirements. Agency recordkeeping requirements shall prescribe the creation and maintenance of records of the transaction of agency business that...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1222.40] [Page 691] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1222--CREATION AND MAINTENANCE OF FEDERAL RECORDS--Table of Contents Subpart C--Standards for Agency Recordkeeping Requirements Sec. 1222.40 Removal of records. Agencies shall develop procedures to ensure that departing officials do not remove Federal records from agency custody. ...


including extra copies of agency records kept only for convenience of reference, may be removed from Government agencies only with the approval of the head of the...


procedures. Agency recordkeeping requirements shall prescribe that the programs, policies, and procedures of the agency shall be adequately documented in...


When statutes, regulations, directives or authoritative issuances of other agencies prescribe an agency's recordkeeping requirements, the agency so affected shall include these...


contractors. (a) Contractors performing Congressionally-mandated program functions are likely to create or receive data necessary to provide adequate and...


shall prescribe an appropriate records maintenance program so that complete records are filed or otherwise identified and preserved, records can be found when needed,...


in accordance with 44 U.S.C. chapters 21, 29, 31, and 33. The disposition of documentary materials created [[Page 695]] or acquired by a Federal...


2904, 3102, and 3301) is required to establish and maintain a records disposition program to ensure efficient, prompt, and orderly reduction in the quantity of records and...


a records disposition program are given below. Details of each element are contained in the NARA records management handbook, Disposition of Federal Records...


(a) The head of each agency shall direct the creation and preservation of records containing accurate and complete documentation of the organization,...


schedules are given below. Details in each step are contained in the NARA records management handbook, Disposition of Federal...


approved by the Archivist of the United States specify the disposition for agency records. Records of continuing (permanent) value will be scheduled for retention...


records disposition authority shall be initiated by Federal agencies by submitting Standard Form 115, Request for Records Disposition Authority, to NARA (NWML). An SF 115 is used...


permanent retention of records in accordance with guidelines contained in the NARA records management handbook, Disposition of Federal...


authority to dispose of records, either immediately or on a recurring basis. Requests for immediate disposal are limited to records already in existence which no...


the approved retention period of a series or system of records shall submit an SF 115. Disposition authorities contained in an approved SF 115 are automatically superseded...


The Archivist of the United States issues schedules authorizing disposal, after specified periods of time, of temporary records common to several or all agencies...


provided in paragraphs (b) or (c) of this section. Agencies must not include on SFs 115 records covered by the GRS unless a different retention period is requested,...


disposition of records common to several or all agencies were developed by the National Archives and Records Administration after consultation with other...


NARA (NWM). The Archivist of the United States distributes new schedules and schedule revisions under sequentially numbered GRS transmittals. [55 FR 27430, July 2,...


otherwise noted. The application of approved schedules is mandatory (44 U.S.C. 3303a). The Archivist of the United States will determine whether or not records...


efficiency of Government operations, NARA will withdraw disposal authorizations in approved disposal schedules (44 U.S.C. 2909). This withdrawal may apply to particular...


and the General Records Schedules are mandatory (44 U.S.C. 3303a). Records series or systems eligible for destruction must not be maintained longer without the...


be transferred to the National Archives after the period specified on the SF 115 in accordance with procedures specified under subpart...


required to follow regulations issued by the Archivist of the United States governing the methods of destroying records (44 U.S.C. 3302). Only the methods described in...


served, a Federal agency may propose the transfer of records eligible for disposal to an appropriate person, organization, institution, corporation, or government (including...


noted. [[Page 704]] The Archivist of the United States has authority over the placement of permanent records (44 U.S.C. 2107 and 2904). As...


to non-Federal recipients without prior written approval from NARA. This authorization is not required for temporary loan of permanent and unscheduled records between...


unscheduled records shall execute a written loan agreement with the proposed recipient. The agreement shall include: (1) The name of the department or agency and...


found acceptable, return the approved agreement to the agency. NARA will deny the request if the records should be transferred to the National Archives in accordance with...


the loan of permanent or unscheduled records 30 days prior to the expiration of the loan period (as stated in the loan agreement) to arrange for the return of the records....


be destroyed without regard to the provisions of subpart D. [45 FR 5705, Jan. 24, 1980. Redesignated at 50 FR 15723, Apr. 19, 1985, and 55 FR 27433, July...


may destroy records that constitute a continuing menace to human health or life or to property (44 [[Page 705]] U.S.C. 3310). When such records are identified,...


the territorial limits of the continental United States is authorized whenever, during a state of war between the United States and any other nation or when hostile action...


(a) The Archivist of the United States and heads of Federal agencies are responsible for preventing the alienation or unauthorized destruction of...


The maximum penalty for the willful and unlawful destruction, damage, or alienation of Federal records is a $2,000 fine, 3 years in prison, or both (18...


(a) The head of a Federal agency shall report any unlawful or accidental destruction, defacing, alteration, or removal of records in the custody of that agency to NARA...


Private or personal files are not governed by these provisions. 36 CFR 1222.36 provides the legal definition of personal papers and prescribes standards for...


Source: 45 FR 5705, Jan. 24, 1980, unless otherwise noted. Redesignated at 50 FR 15723, Apr. 19, 1985, and 55 FR 27433, July 2, 1990. The Archivist of...


No records shall be transferred from the custody of one executive agency to another without the prior written approval of the National Archives and Records...


The head of any executive agency may request the transfer of records to or from his or her agency. Approval shall be requested by letter addressed to the NARA (NWML),...


Copies of the concurrence or nonconcurrence in the transfer by the heads of any agencies concerned shall be attached to the...


agencies. Transfers of records of executive agencies whose functions are terminated or are in process of liquidation are expressly subject to this part 1228 and...


Records storage equipment shall be transferred with the records contained therein in accordance with arrangements previously agreed to by the...


Approved transfers shall be made without reimbursement to the agency of original custody for any cost involved, except when this reimbursement is previously agreed...


use of records. Whenever any records that are transferred are subject to restrictions upon their use imposed under a statute, Executive order, or agency...


Prior written approval of NARA is not required when: (a) Records are transferred to Federal records centers or the National Archives in accordance with subparts I...


Source: 64 FR 67665, Dec. 2, 1999, unless otherwise noted. Federal agencies may store records in the following types of records storage facilities, so long as...


facilities? The following chart shows what records can be stored in a records storage facility and the conditions...


a records storage facility? An agency must meet the following requirements when it transfers records to a records storage facility: (a) Ensure that...


agency records center or commercial records storage facility? Federal agencies must use the following procedures to transfer records to an agency records center...


transfer records to a NARA records center? Source: 64 FR 67667, Dec. 2, 1999, unless otherwise noted. An agency transfers records to a NARA records center...


transfer vital records to a NARA records center? For assistance on selecting an appropriate site among NARA facilities for storage of vital records, agencies...


be transferred to the National Personnel Records Center (NPRC)? General Records Schedules 1 and 2 specify that certain Federal civilian personnel, medical, and...


transfer records to the National Personnel Records Center (NPRC)? (a) Agencies must use the following procedures when transferring records to the NPRC: ...


used in NARA records centers? (a) Agency records transferred to a NARA records center remain in the legal custody of the agency. NARA acts as the agency's agent...


managed for records in NARA records centers? (a) The National Personnel Records Center will destroy records covered by General Records Schedules 1 and 2...


FR 67642, Dec. 2, 1999, unless otherwise noted. [[Page 712]] General NARA is authorized to establish, maintain and...


establishment, maintenance, and operation of records centers, whether Federally-owned and operated by NARA or another Federal agency, or Federally-owned and...


following publications cited in this section are hereby incorporated by reference into this subpart K of part 1228. They are available from the issuing organizations at...


Auxiliary spaces mean non-records storage areas such as offices, research rooms, other work and general storage areas but excluding boiler rooms or rooms...


(a) The facility must be constructed with non-combustible materials and building elements, including walls, columns and floors. An agency may request a...


facilities? (a) The fire detection and protection systems must be designed or certified by a licensed fire protection engineer. (b) All walls...


facilities? (a) Paper-based temporary records. Paper-based temporary records must be stored under environmental conditions that prevent the active growth...


other regulatory standards that a facility must follow? (a) If any provisions of this subpart conflict with local or regional building codes, the following rules...


subpart? (a) Types of waivers that may be approved. NARA may approve exceptions to one or more of the standards in this subpart for: (1) Systems, methods,...


equivalent or superior alternative. NARA will review the waiver request and supporting documentation. (1) If in NARA's judgement the supporting documentation clearly...


storage facilities? (a) General policy. Agencies are responsible for ensuring that records in their legal custody are stored in appropriate space as...


suppression system? (a) Content of documentation. The agency must submit documentation to the Director, Space and Security Management Division (NAS),...


(a) At the time an agency submits a request to establish an agency records center, pursuant to Sec. 1228.240, NARA may conduct an inspection of the proposed...


Source: 45 FR 5705, Jan. 24, 1980. Redesignated at 50 FR 15723, Apr. 19, 1985. Redesignated further at 64 FR 67667, Dec. 2, 1999. (a) Transfer of records....


be transferred. (a) General. Records that have been determined by the Archivist of the United States to have sufficient historical or other value to...


retention of records in agency custody. (a) Permanent records shall be transferred to the National Archives of the United States when the records have been in existence...


The following types of audiovisual records appraised as permanent shall be transferred to the National Archives as soon as they become inactive or whenever...


architectural records. The following classes of cartographic and architectural records appraised as permanent should be transferred to the National Archives as soon...


(a) Timing of transfers. Each agency is responsible for the integrity of the permanent records it transfers on physical media to the National Archives of the...


records to the National Archives of the United States. (a) Policy. (1) Federal records will be transferred to NARA's legal custody into the National Archives of the...


transferred records. (a) General. Before records are transferred to the National Archives, the head of an agency may state in writing restrictions that appear to him or...


the Privacy Act of 1974. For records constituting systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), the agency shall attach to the SF 258 the...


Equipment received with the transfer of records to the National Archives will, when emptied, normally be retained by NARA or disposed of in accordance with...


to the National Archives. (a) In accordance with 44 U.S.C. 2108, restrictions lawfully imposed on the use of transferred records will be observed and enforced by...


No records of a Federal agency still in existence will be disposed of by NARA except with the written concurrence of the agency concerned or as authorized...


using micrographic technology to create, use, store, inspect, retrieve, preserve, and dispose of Federal records.Sec. 1230.2 What is the authority for this part? ...


Archivist of the United States to: (a) Establish standards for copying records by photographic and microphotographic means; (b) Establish standards for the...


hereby incorporated by reference into Part 1230. They are available from the issuing organizations at the addresses listed in this section. They may also be examined...


A photographic film that meets the standards described in Sec. 1230.14 and that is suitable for the preservation of permanent records when stored in accordance with...


manage microform records by taking the following actions: (a) Assign responsibility for an agencywide program for managing microform records and notify the...


source records? (a) Permanent or unscheduled records. Agencies must schedule both source documents (originals) and microforms. NARA must approve the...


the microforms contain all information shown on the originals and that they can be used for the purposes the original records served. (b) Arrange, describe, and index...


(a) General requirements. (1) Apply the standards in this section for microfilming of: (i) Permanent paper records where the original paper record will...


user copies? (a) Temporary records with a retention period over 99 years. Follow the film and image requirements in Sec. 1230.14. (b) Temporary records to be...


(a) Permanent and unscheduled records. Store permanent and unscheduled microform records under the extended term storage conditions specified in ISO 18911:2000 and ANSI/PIMA...


records? (a) Agencies must inspect, or arrange to pay a contractor or NARA to inspect the following categories of microform records stored at...


NARA recommends, but does not require, that agencies use the inspection by sampling procedures described in Sec. 1230.22(a)...


records? (a) Do not use the silver gelatin original microform or duplicate silver gelatin microform of permanent or unscheduled records created...


a records storage facility? (a) Follow the procedures in part 1228, subpart I, of this chapter and the additional requirements in this section. (b)...


custody of the National Archives? (a) Follow the procedures in part 1228, subpart L, of this chapter and the additional requirements in this section. ...


Some NARA records centers provide reimbursable microfilming services, including preparing, indexing, and filming of records, inspection of film, and labeling of film containers....


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1232.1] [Page 751] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1232--AUDIOVISUAL RECORDS MANAGEMENT--Table of Contents Subpart A--General Sec. 1232.1 Applicability and scope. This part prescribes policies and procedures for managing audiovisual records to ensure adequate and proper documentation and authorized, timely, and appropriate disposition. ...


effective creation, maintenance, use, and disposition of audiovisual and related records by establishing standards for maintenance and disposition, physical security,...


(see also Sec. 1220.14 of this chapter for other definitions). Audiovisual. Any pictorial or aural means of communicating information. Audiovisual...


providing for effective controls over the creation of records, shall establish an appropriate program for the management of audiovisual records. This program shall be governed by...


of sheet film and motion pictures may be occasionally found in records storage areas. The nitrocellulose base, a substance akin to gun cotton, is chemically unstable...


as safety film, is nonflammable and does not represent the same degree of hazard as nitrate film materials. Nonetheless, cellulose-acetate film also deteriorates over...


storage facilities that are secure from unauthorized access and make them safe from fire, water, flood, chemical or gas damage and from other harmful conditions. See...


records in accordance with commonly accepted industry practices because of their extreme vulnerability to damage. For further information, consult the American...


for permanent or unscheduled records, ensure that still picture negatives and motion picture preprints (negatives, masters, etc.) are composed of polyester...


out in the same manner as that prescribed for other types of records in part 1228 of this chapter. For further instructions on the transfer of permanent audiovisual records...


creation, maintenance, use, and disposition of electronic records. Electronic records include numeric, graphic, and text information, which may be recorded on any medium...


used in part 1234-- Data base means a set of data, consisting of at least one data file, that is sufficient for a given purpose. Data base management system means...


that the management of electronic records incorporates the following elements: (a) Assigning responsibility to develop and implement an agencywide program for...


use of data files. (a) For electronic information systems that produce, use, or store data files, disposition instructions for the data shall be incorporated...


use of text documents. (a) Electronic recordkeeping systems that maintain the official file copy of text documents on elecronic media shall meet the following...


managing electronic mail records. Agencies shall manage records created or received on electronic mail systems in accordance with the provisions of this...


of electronic records. Electronic records may be admitted in evidence to Federal courts for use in court proceedings (Federal Rules of Evidence 803(8))...


electronic records. Agencies shall implement and maintain an effective records security program that incorporates the following: (a) Ensures that only...


maintenance of electronic records storage media. (a) Agencies shall select appropriate media and systems for storing agency records throughout their life, which meet...


disposition of electronic records. Agencies shall establish policies and procedures to ensure that electronic records and their documentation are retained as long...


electronic records. Electronic records may be destroyed only in accordance with a records disposition schedule approved by the Archivist of the United...


program for the identification and protection of vital records, those records needed by agencies for continuity of operations [[Page 762]] before, during, and...


the following authorities: (a) To make and preserve records containing adequate and proper documentation of the agency's organization, functions, policies,...


used in part 1236: Contingency planning means instituting policies and procedures to mitigate the effects of potential emergencies or disasters on an agency's...


identify and protect those records that specify how an agency will operate in case of emergency or disaster, those records vital to the continued operations of the...


records that specify how an agency is to respond to an emergency as well as those records that would be needed to continue operations and protect legal and financial...


retrieval procedures for vital records require only routine effort to locate needed information, especially since individuals unfamiliar with the records may need to use...


ensure the survival of the vital records or copies of vital records in case of emergency or disaster. In the case of electronic records, this requirement is met if the...


is governed by records schedules approved by NARA (see part 1228, Disposition of Federal Records). Original records that are not scheduled may not be destroyed...


information and guidance to Federal agencies about the creation of records, their maintenance and use, and their disposition. [50 FR 26940, June...


Life Cycle Management Division (NWML), 8601 Adelphi Rd., College Park, MD 20740- 6001. Agency field organizations may contact the appropriate Regional Administrator...


Scope of this part. This part implements the provisions of the Freedom of Information Act (FOIA), 5 U.S.C. 552, as amended, for NARA operational records and...


Definitions. The following definitions apply to this part: (a) Archival records means permanently valuable records of the United States Government that have...


Who can file a FOIA request? Any individual, partnership, corporation, association, or government regardless of nationality may file a...


Does FOIA cover all of the records at NARA? No, FOIA applies only to the records of the executive branch of the Federal government and certain Presidential records. Use...


Does NARA provide access to all the executive branch records housed at NARA facilities? (a) NARA provides access to the records NARA creates (operational records) and...


Do I need to use FOIA to gain access to records at NARA? (a) Most archival records held by NARA are available to the public for research without filing a FOIA request....


What types of records are available in NARA's FOIA Reading Room? (a) NARA makes available for public inspection and copying the following materials described in subsection...


If I do not use FOIA to request records, will NARA treat my request differently? Whether you choose to invoke the FOIA or not, NARA will respond as promptly as possible...


your FOIA request, you must: (a) Describe the records you wish to access in enough detail to allow NARA staff to find them. The more information you provide, the...


for archival records in the Washington, DC, area, mail your request to the Chief, Special Access and FOIA Staff (NWCTF), Room 6350, National Archives and Records...


Yes, send email FOIA requests to http://www.archives.gov/global-- pages/inquire--form.html. You must indicate in the subject line of your email message that you are sending a...


(a) NARA will make an initial response to all FOIA requests within 20 working days. The initial response will inform requesters of any complexity in processing their request,...


(a) In certain cases NARA will move your FOIA request or appeal to the head of our FOIA queue. We will do this for any of the following reasons: (1)...


submit a statement, certified to be true and correct to the best of your knowledge, explaining the basis of your need for expedited processing. All such requests must be sent to...


We will respond to you within 10 days of our receipt of your request for expedited processing. If we grant your request, the NARA office responsible for the review of the...


requested? Once NARA decides to release the requested records, in whole or in part, we will inform you in writing. Our response will tell you how much...


contains nine exemptions under which information may be exempted from release. Given the age and nature of archival records, many of these exemptions apply to only a few of...


applicable fees are paid, NARA will provide you copies of records in the format you request if the records already exist in that format, or if they are readily reproducible in...


waivers for FOIA requests for NARA operational records are listed in this subpart. (b) Fees for FOIA requests for NARA archival records are listed in 36 CFR...


(a) If you are a commercial use requester, we will charge you fees for searching, reviewing, and copying. (b) If you are an educational or scientific...


(a) NARA is able to make most of its records available for examination at the NARA facility where the records are located. Whenever this is possible, you may review the records in...


FOIA requests for operational records, NARA will charge the following fees, where applicable, unless we have given you a reduction or waiver of fees under Sec. 1250.60. ...


(a) NARA will waive or reduce your fees for NARA operational records only if your request meets both of the following criteria: (1) The request is in the public interest...


records? (a) If you request a fee waiver, NARA will consider the following in reviewing how your request meets the public interest criteria in...


of the following decisions: (a) The refusal to release a record, either in whole or in part; (b) The determination that a record does not exist or cannot be found; ...


received by NARA within 35 calendar days of the date of NARA's denial letter. Mark both your letter and envelope with the words ``FOIA Appeal,'' and include a copy of...


your request, send your appeal to the Archivist of the United States, (ATTN: FOIA Appeal Staff), Room 4200, National Archives and Records Administration, 8601 Adelphi...


email to http:// www.archives.gov/global--pages/inquire--form.html. You must put the words ``FOIA Appeal'' in the subject line of your email message. The body of your...


within 20 working days after its receipt of the appeal by NARA. If we reverse or modify our initial decision, we will inform you in writing and reprocess your request. If we...


When a person submits records that contain confidential commercial information to NARA, that person may state in writing that all or part...


If NARA receives a FOIA request for records containing confidential commercial information or for records that we believe may contain confidential...


(a) A subpoena duces tecum or other legal demand for the production of NARA operational records must be addressed to the Office of the General Counsel (NGC),...


records and donated historical materials in the custody of the National Archives and Records Administration (NARA). Except for part 1250, this subchapter does not apply to...


Archives or archival records mean Federal records that have been determined by NARA to have sufficient historical or other value to warrant their...


20408. Business hours are 8:45 a.m. to 5:15 p.m., Monday through Friday, except Federal holidays when the building is closed. Hours for the Central Research Room and Microfilm...


20740-6001. Business hours are 8:45 a.m. to 5:15 p.m., Monday through Friday, except Federal holidays when the building is closed. (b) Research complex hours are as...


Federal holidays when they are closed. NARA recommends that researchers contact the library before visiting for research. The Presidential library museums are open every...


Washington National Records Center, 4205 Suitland Road, Suitland, MD, 20746-8001). The hours are 8 a.m. to 4:30 p.m., Monday through Friday, except Federal holidays....


Records is located at 9700 Page Ave., St. Louis, MO 63132-5100. The hours are 7:30 a.m. to 3:45 p.m., Monday through Friday, except Federal holidays. (b)...


(a) NARA--Northeast Region (Boston) is located at the Frederick C. Murphy Federal Center, 380 Trapelo Rd., Waltham, MA 02452-6399. The hours are 8 a.m. to 4:30 p.m., Monday through...


extended hours is available from individual facilities. Regional archives are closed on Federal holidays. Information on each regional archives facility is as follows: ...


(b) When a Federal holiday is on a Saturday but the official observance is on the preceding Friday, the research rooms that are normally open on Saturday will be...


use documents in designated research rooms only. (b) Original documents will not normally be made available when microfilm copies or other alternative copies of...


(a) Researchers should identify the location of the documents needed. Information about the location of records may be obtained by writing to the National Archives and...


documents, the researcher should ask the depository holding them whether the documents are available, whether there are enough documents to warrant a visit, or whether copies...


card is issued to each person whose application is approved to use records other than microfilm. Cards are valid for 1 year and may be renewed upon application. Cards...


the National Archives and Records Administration. (a) Access to records transferred to a Federal records center is controlled by the instructions and restrictions...


each day they enter a research facility, furnishing the information on the registration sheet or scanning a bar- coded researcher identification card, and may be asked to...


(a) The research room attendant may limit the quantity of documents delivered to a researcher at one time. The researcher must sign for the documents received and may...


(a) Use of the microfilm readers in the National Archives Building will be on a first-come, first-served basis. When other researchers are waiting to use a microfilm reader, a...


Researchers must exercise all possible care to prevent damage to documents. (b) Documents may not be used at a desk where there is food or liquid or where an ink pen is...


keep unbound documents in the order in which they are delivered to him/her. Documents that appear to be in disorder must not be rearranged by the researcher, but must be...


Researchers may not remove documents from a research room. Removing or mutilating documents is forbidden by law and is punishable by fine or imprisonment or both (18 U.S.C....


subject to the provisions of part 1280 of this chapter and to all rules and regulations issued and posted or distributed by a facility director supplementing Subpart B of...


and Records Administration (NARA) prohibits researchers from carrying boxes, briefcases, satchels, valises, purses, or other large containers into the research rooms...


computers. (a) Public access personal computers (workstations) are available for Internet use in all NARA research rooms. The number of...


in NARA facilities in the Washington, DC, area. (a) Admission to research rooms in the National Archives Building and the National Archives at College Park facility...


in regional records services facilities and Presidential libraries. (a) When directed by the appropriate regional administrator or library director, the...


Archives. The use of archives is subject to the restrictions prescribed by statute or Executive order or by the restrictions specified in writting...


FRC records. Requests for access to records on deposit in Federal records centers shall be addressed directly to the appropriate agency or to the FRC...


Records of defunct agencies. Access to archives and FRC records received from agencies which have ceased to exist without a successor in function are handled...


Presidential records and Nixon Presidential materials. Access to Presidential records transferred to NARA is governed by 36 CFR part 1270. Access to the...


Donated historical materials. The public use of donated historical materials is subject to restrictions on their use and availability as stated in writing by...


(a) Declassification of and public access to national security information and material, hereinafter referred to as ``classified information'' or collectively...


(a) Requests for access to national security information under the Freedom of Information Act. Requests for access to national security information under the FOIA...


classified information under Executive Order 12356. United States citizens or permanent resident aliens, Federal agencies, or State or local governments wishing...


appointees. (a) Access to classified information may be granted to U.S. citizens who are engaged in historical research projects or who...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1254.50] [Page 791] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1254--AVAILABILITY OF RECORDS AND DONATED HISTORICAL MATERIALS--Table of Contents Subpart D--Access to National Security Information Sec. 1254.50 Fees. NARA will charge requesters for copies of declassified documents according to the fees listed in Sec. 1258.12 of this chapter. [59 FR 29194, June 6, 1994] ...


(a) The copying of documents will be done by a contractor or NARA staff with equipment belonging to NARA. NARA reserves the right to make a duplicate, at NARA expense, of...


copiers in the National Archives Building and the National Archives at College Park. (a) General. Self-service card-operated copiers are located...


(a) Upon request, overall information pertaining to holdings or about specific documents will be furnished, provided that the time required to furnish the information is...


Normally, information contained in the documents will be furnished in the form of photocopies of the documents, subject to the provisions of Sec. 1254.70. NARA will...


The responsible director, or any of his or her superiors, the Director of the Federal Register, and their designees are authorized to certify copies of documents as...


29, 1987, unless otherwise noted. (a) This subpart establishes rules and procedures governing the use of privately owned microfilm equipment to film accessioned...


materials. (a) Requests to microfilm archival records or donated historical materials (except donated historical materials under the control of the Office...


(a) NARA will evaluate the requests on the basis of the extent to which completion of a proposed project would further NARA's efforts to preserve...


part of its evaluation of a request to microfilm documents, NARA will determine the amount of microfilm preparation that NARA must do before the documents can be microfilmed and...


in many NARA facilities is limited, microfilm/ fiche equipment should be operable from a table top unless NARA has given written permission to use free standing/floor model...


(a) Equipment used must conform to the equipment standards in Sec. 1254.98. (b) Documents must be handled in accordance with the training and instructions provided by...


at any time, rescind permission to microfilm records: (a) If the person or organization fails to comply with the microfilming procedures in Sec. 1254.100; (b) If...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1256.1] [Page 799] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1256--RESTRICTIONS ON THE USE OF RECORDS--Table of Contents Sec. 1256.1 Scope of part. This part contains material referred to in Sec. 1254.30. [40 FR 56892, Dec. 5, 1975. Redesignated and amended at 50 FR 15723, 15727, Apr. 19, 1985] ...


the United States, especially those of recent date, is subject to restrictions prescribed in statute or Executive order, or restrictions specified by the donor or...


which would invade the privacy of an individual is restricted by Sec. 1256.16. (1) NARA may authorize access to such records for the purpose of statistical...


regarding national defense or foreign policy and properly classified under an Executive order. (b) Restrictions. Such records may be disclosed only in...


containing information which is specifically exempted from disclosure by statute. (b) Restrictions. Such records may be disclosed only in accordance with the provisions...


not restricted by statute but which contain trade secrets and commercial or financial information submitted to the government with an expressed or implied understanding...


(a) Records. Records containing information about a living individual which reveal details of a highly personal nature that the individual could reasonably assert a claim to...


compiled for law enforcement purposes. (b) Restrictions. Such records may be disclosed only: (1) If the release of the information does not interfere...


are covered by restrictions imposed by the agency of origin that are in conformance with the Freedom of Information Act. [50 FR 15727, Apr....


Scope of subpart. Source: 62 FR 31725, June 11, 1997, unless otherwise noted. This subpart prescribes procedures governing the public availability...


Purpose. This subpart implements section 501 of the United States Information and Educational Exchange Act of 1948 (22 U.S.C. 1461), as amended by section 202...


Definition. For the purposes of this subpart--Audiovisual records mean motion picture films, videotapes, and sound recordings, and other materials...


Transfer of USIA audiovisual records to NARA. The provisions of 44 U.S.C. 2107 and 36 CFR part 1228 apply to the transfer of USIA audiovisual records to NARA, and...


Domestic distribution of USIA audiovisual records transferred to NARA. No USIA audiovisual records in the National Archives of the United States that were...


Fees. Copies or reproductions of audiovisual records will only be provided under this subpart upon payment of fees in accordance with 44 U.S.C. 2116(c) and...


to the Archivist's custody. This fee is to be ``fixed by the Archivist at a level which will recover, so far as practicable, all elements of such costs and may,...


donated historical materials, Presidential records, and Nixon Presidential historical materials except as otherwise provided in Secs. 1258.4 and 1258.6. Some...


(a) Still photography, including aerial film, and oversize maps and drawings. Information on the availability and prices of reproductions of records held in the Special Media...


if the reproduction is not a color reproduction. Color reproductions are furnished to the public and the Government only on a fee basis. (a) When NARA furnishes copies...


customer is charged to make the copy negative, except in cases where NARA wishes to retain the negative for its own use. (b) When no fee is charged the negative becomes the...


to addresses in the United States are sent either first class or UPS depending on the weight of the order and availability of UPS service. When a customer requests special...


condition, NARA may restrict customers to photographic or microfilm copies instead of...


by selected credit cards. Payments from outside the United States must be made by international money order payable in U.S. dollars or a check drawn on a U.S. bank. ...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1258.16] [Page 808] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1258--FEES--Table of Contents Sec. 1258.16 Effective date. The fees in this part are effective on November 13, 2000. If your order was received by NARA before this effective date, we will charge the fees in effect at the time the order was received. [[Page 809]] ...


This regulation defines the responsibilities of NARA and other Federal agencies for declassification of national security classified information in the holdings of NARA. This part...


means the review for declassification of national security-classified information contained in records that have been determined by the Archivist of the United States...


The NARA holdings covered by this regulation are records legally transferred to the National Archives and Records Administration (NARA), including Federal records accessioned...


and public access to national security information is governed by Executive Order 12958 of April 17, 1995 (3 CFR 1995 Comp., p. 333), Executive Order 13142 of...


Branch information that has been accessioned by NARA? (a) Consistent with the requirements of section 3.4 of Executive Order 12958 and Executive...


White House originated information in NARA's holdings? (a) NARA is responsible for declassification of information from a previous administration that...


in NARA's holdings? (a) The agency that received or classified the information is responsible for its declassification. (b) In the case of a...


information concerning intelligence or cryptography in NARA's holdings? (a) The Director of Central Intelligence is responsible for issuing special procedures...


classified under the Atomic Energy Act of 1954, as amended, commonly referred to as Restricted Data and Formerly Restricted Data? ...


(a) Consistent with the requirements of section 3.4 of Executive Order 12958 and Executive Order 13142 on automatic declassification, NARA staff will...


a NARA facility? (a) NARA will make the records available to properly cleared agency reviewers. NARA will provide space for agency reviewers in the facility...


conduct declassification review? In rare cases, when agency reviewers cannot be accommodated at a NARA facility, NARA will consider a request to loan records back to...


for Executive Branch records under mandatory review? Executive Branch Records (a) If the requested records are less than 25 years...


request forwarded by NARA? (a) The agency must make a determination within 180 calendar days after receiving the request or inform NARA of the additional...


Executive Branch information is denied? (a) If an agency denies a declassification request under mandatory review, the requester may appeal directly to the...


White House originated information of former Presidents is subject to mandatory review consistent with the Presidential Records Act, 44 U.S.C. 2203,...


White House originated information? (a) NARA will promptly acknowledge to the requester the receipt of a request for White House originated information. (b) If...


requests for White House originated information? When an agency receives a mandatory review request from NARA for consultation on declassification of White...


White House originated information is denied? (a) When the Deputy Archivist of the United States receives an appeal, he/she will review the decision to deny...


(a) An agency may ask NARA to temporarily close, re-review, and possibly reclassify records and donated historical materials originated by the agency. Records that...


An agency may ask NARA to temporarily close, re-review, and possibly reclassify White House originated information that has been declassified in accordance with E.O. 12958...


NARA may appeal to the Director of the Information Security Oversight Office any re-review or reclassification request from an agency when, in the Archivist's opinion, the...


Act of 1978, Pub. L. No. 95-591, 92 Stat. 2523-27, as amended by Pub. L. No. 98-497, sec. 107(b)(7), 98 Stat. 2287 (1984) (codified at 44 U.S.C. 2201-07), by...


a term of office of the President beginning on or after January 20, 1981. (b) Vice-Presidential records shall be subject to the provisions of this part in the...


Presidential records, personal records, Archivist, and former President have the meanings given them by 44 U.S.C. 2201 (1)-(5), respectively. (b) The term...


(a) A President or former President may designate some person or persons to exercise, upon death or disability of the President or former President, any or all of the discretion...


a President has specified, in accordance with 44 U.S.C. 2204(a), restrictions on access to Presidential records, but has not made a designation under Sec. 1270.20 of this...


while in office, dispose of any Presidential records which in his opinion lack administrative, historical, informational, or evidentiary value if one of the following two...


Archivist may dispose of Presidential records which he has appraised and determined to have insufficient administrative, historical, informational, or evidentiary value to...


conclusion of his term of office or last consecutive term of office, as the case may be, specifies durations, not to exceed 12 years, for which access to certain...


a Presidential record (hereinafter the requester) because of a determination that the record or a reasonably segregable portion thereof was (1) properly restricted under...


access imposed pursuant to section 2204 or these regulations, and subject to any rights, defenses, or privileges which the United States or any agency or person may...


designee shall notify a former President or his designated representative(s) before any Presidential records of his Administration are disclosed. (b)(1) The notice given...


the processing of Presidential records compiled for law enforcement purposes that may be subject to 5 U.S.C. 552(b)(7), the Archivist shall request specific guidance from...


procedures concerning the preservation and protection of and access to the tape recordings, papers, documents, memorandums, transcripts, and other objects and materials...


Purpose. This part 1275 implements the provisions of title I of the Presidential Recordings and Materials Preservation Act (Pub. L. 93-526; 88 Stat. 1695)....


Application. This part 1275 applies to all of the Presidential historical materials of the Nixon Administration in the custody of the Archivist of the United...


Legal custody. The Archivist of the United States has or will obtain exclusive legal custody and control of all Presidential historical materials of the...


Definitions. For the purposes of this part 1275, the following terms have the meaning ascribed to them in this Sec. 1275.16. (a) Presidential historical...


Requests or demands for access. Each agency which receives a request or legal demand for access to Presidential historical materials of the Nixon Administration...


Responsibility. The Archivist is responsible for the preservation and protection of the Nixon Presidential historical materials. [61 FR 17845, Apr....


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1275.22] [Page 822] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1275--PRESERVATION AND PROTECTION OF AND ACCESS TO THE PRESIDENTIAL HISTORICAL MATERIALS OF THE NIXON ADMINISTRATION--Table of Contents Subpart B--Preservation and Protection Sec. 1275.22 Security. The Archivist is responsible for providing adequate security for the Presidential historical materials. ...


Archival processing. When authorized by the Archivist and until the commencement of archival processing in accordance with subpart D of this part, archivists...


Access procedures. (a) The Archivist will receive and/or prepare appropriate documentation of each access authorized under this part 1275. (b) Entry to...


Extraordinary authority during emergencies. In the event of an emergency that threatens the physical preservation of the Presidential historical materials or...


Agencies, and For Use in Any Judicial Proceeding Sec. 1275.30 Access by former President Nixon. In accordance with the provisions of subpart B of...


Agencies, and For Use in Any Judicial Proceeding Sec. 1275.32 Access by Federal agencies. In accordance with the provisions of subpart B of this part,...


Agencies, and For Use in Any Judicial Proceeding Sec. 1275.34 Access for use in judicial proceedings. In accordance with the provisions of subpart B of...


Scope of subpart. This subpart sets forth policies and procedures concerning public access to the Presidential historical materials of Richard M....


Processing period; notice of proposed opening. (a)(1) The archivists will conduct archival processing of those materials other than tape recordings to prepare them for...


Rights and privileges; right to a fair trial. (a) Within 30 days following publication of the notice prescribed in [[Page 825]] Sec. 1275.42(b), any...


Segregation and review; Senior Archival Panel; Presidential Materials Review Board. (a) During the processing period described in Sec. 1275.42(a), the Archivist...


Transfer of materials. (a) The Archivist will transfer sole custody and use of those materials determined to be private or personal, or to be neither related...


Restriction of materials related to abuses of governmental power. (a) The Archivist will restrict access to materials determined during the processing period to...


Restriction of materials of general historical significance unrelated to abuses of governmental power. (a) The Archivist will restrict access to materials...


Periodic review of restrictions. The Archivist periodically will assign archivists to review materials placed under restriction by Sec. 1275.50 or Sec. 1275.52 and...


Appeal of restrictions. Upon petition of any researcher who claims in writing to the Archivist that the restriction of specified materials is inappropriate and should...


Deletion of restricted portions. The Archivist will provide a requester any reasonably segregable portions of otherwise restricted materials after the deletion of...


Requests for declassification. Challenges to the classification and requests for the declassification of national security classified materials shall be governed by...


Reference room locations, hours, and rules. The Archivist shall, from time to time, separately prescribe the precise location or locations where the materials shall...


Reproduction of tape recordings of Presidential conversations. (a) To ensure the preservation of original tape recordings of conversations which were recorded or caused to...


Reproduction and authentication of other materials. (a) Copying of materials, including tape recordings described in Sec. 1275.64, may be done by NARA, by a...


Amendment of regulations. The Archivist may from time to time amend the regulations of this subpart D in accordance with the applicable law concerning...


Amendment of regulations. The Archivist may from time to time amend the regulations of this subpart D in accordance with the applicable law concerning...
...


on Using NARA Facilities (a) This part tells you what rules you must follow when you use property under the control of the Archivist of the United States...


The following property is under the control of the Archivist of the United States and is defined as ``NARA property'' in this part 1280: (a) The...


Children under the age of 14 will be admitted to NARA facilities only if they are accompanied by an adult who will supervise them at all times while on NARA property. The director of...


Yes, persons with disabilities may bring guide dogs or other animals used for guidance and assistance onto NARA property. You may not bring any other animals into a NARA...


inspect all packages, briefcases, and other containers that you bring onto NARA property, including when you are entering or exiting NARA...


(a) You must obey speed limits, posted signs, and other traffic laws, and park only in designated spaces. (b) NARA will tow, at the owner's expense, any vehicle that is...


is no parking available for researchers or visitors to the National Archives Building. However, this building is easily accessible by bus or subway and there are...


Park or to the National Archives Building in Washington, DC? The NARA shuttle, which travels concurrently each hour between the National Archives Building and...


rules posted on NARA property. You must, at all times while on NARA property, comply with official NARA signs and with the directions of the guards and NARA staff. ...


No, you may not bring firearms or other dangerous or deadly weapons either openly or concealed onto NARA property except for official business. You also may not bring explosives,...


You may not use or be in possession of illegal drugs on NARA property. You also may not enter NARA property while under the influence of illegal drugs or alcohol. Using alcoholic...


not participate in any type of gambling while on NARA property. This includes: (1) Participating in games for money or other personal property; (2) Operating...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1280.24] [Page 840] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1280--PUBLIC USE OF NARA FACILITIES--Table of Contents Subpart A--What Are the General Rules of Conduct on NARA Property? Sec. 1280.24 Is smoking allowed on NARA property? Smoking is not allowed inside any NARA facility. ...


distribute or post handbills, fliers, pamphlets or other materials on bulletin boards or elsewhere on NARA property, except in those spaces designated by NARA as public forums....


eat and drink in designated areas in NARA facilities. Eating and drinking is prohibited in the research, records storage, and museum areas unless specifically authorized by...


(a) No, on NARA property you may not: (1) Solicit for personal, charitable, or commercial causes; (2) Sell any products; (3) Display or...


right to remove anyone from NARA property who is: (a) Stealing NARA property; (b) Willfully damaging or destroying NARA property; (c) Creating any hazard to persons...


(a) Filming, photographing, or videotaping for commercial purposes. Any filming, photographing, or videotaping to promote commercial enterprises...


rules in this subpart apply? (a) These rules apply to anyone who is filming, photographing, or videotaping inside any NARA-run facility and while on NARA property. ...


or videotape on NARA property for commercial purposes? No, filming, photographing, and videotaping on NARA property for commercial purposes...


rules for filming, photographing, or videotaping on NARA property for personal use? (a) You may film, photograph, or videotape outside a NARA facility so long as you...


to film, photograph, or videotape on NARA property for news purposes? (a) If you wish to film, photograph, or videotape for news purposes at the National...


I be allowed to film, photograph, or videotape for news purposes? (a) NARA will permit you to film, photograph, or videotape sections of the interior or exterior of...


rules for filming, photographing, or videotaping on NARA property for news purposes? The following conditions and restrictions apply to anyone that has been...


I enter the National Archives Building in Washington, DC? (a) To conduct research or official business, you must enter the Pennsylvania Avenue entrance of the...


Exhibition Hall open? You may enter the Exhibition Hall from 10 a.m. to 9 p.m. except during winter months (the day after Labor Day through March 31) when the...


I use to enter the National Archives at College Park? You may enter the National Archives at College Park facility only through the main entrance on...


the National Archives Library? The National Archives Library facilities in the National Archives Building and in the National Archives at College Park are operated to...


the cafeteria at the National Archives at College Park? Yes, the cafeteria at the National Archives at College Park is open to the public during normal...


other groups to use its public areas for events? (a) All public areas in NARA facilities are intended for official NARA functions. However, if NARA does not have...


general rules for using NARA public areas? You must adhere to the following rules when using any NARA facility for an event: (a) Any use of NARA public areas for...


use NARA public areas in Washington, DC, area facilities? (a) How do I request to use a NARA public space for an event? To request the use of a NARA public space in...


to pay to use a NARA public area for an event? (a) Non-Federal organizations will be required to make a contribution to the National Archives Trust Fund to maintain the...


handle my request to use a lecture room, the auditorium, the Theater, or the Archivist's Reception Room? (a) When you request use of a NARA lecture room, auditorium,...


the Exhibition Hall? (a) The Exhibition Hall is primarily used for the public exhibition of the Charters of Freedom and other documents from NARA's holdings. NARA...


of conduct while visiting the Presidential libraries? In addition to the rules in Subpart A, when visiting the museums of the Presidential Libraries, you may...


library museums open to the public? (a) The hours of operation at Presidential Library museums vary. Please contact the individual facility you wish to visit for...


libraries allow other groups to use their public areas for events? (a) Although Presidential Library buildings and grounds are intended primarily for...


Library directors may establish appropriate supplemental rules governing use of Presidential libraries and adjacent buildings and areas under...


are the rules of conduct at NARA regional records services facilities? While at any NARA regional records services facility, you are subject to the GSA...


do NARA regional records services facilities allow other groups to use their public areas for events? (a) Although NARA regional records services facility auditoriums...


[Code of Federal Regulations] [Title 36, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 36CFR1284.1] [Page 846] TITLE 36--PARKS, FORESTS, AND PUBLIC PROPERTY CHAPTER XII--NATIONAL ARCHIVES AND RECORDS ADMINISTRATION PART 1284--EXHIBITS--Table of Contents Sec. 1284.1 Scope of part. This part sets forth policies and procedures concerning the exhibition of materials at the National Archives Building. [55 FR 25307, June 21, 1990] ...


will not be accepted for display at the National Archives Building except as part of a NARA-produced exhibit. (b) NARA may accept for temporary special exhibit at...


on, analyze or interpret activities, persons, or events reasonably related to the assassination of President John F. Kennedy and investigations of or inquiries into...


of assassination records as well as all other documents, indices, and other material (including but not limited to those that disclose cryptonyms, code names, or other...


(a) Agencies, offices, and entities of the executing, legislative, and judicial branches of the Federal Government; (b) Agencies, offices, and entities of the...


of interpreting and implementing the JFK Act: (a) Papers, maps, and other documentary material; (b) Photographs; (c) Motion pictures; (d) Sound...


of public disclosure of records established in Sec. 2107.6 of the JFK Act, and no portion of any assassination record shall be withheld from public disclosure solely...


Assassination Records Collection) established under the JFK Act, the following shall apply: (1) In the case of papers, maps, and other documentary materials, the...


foreign offices, bureaus, and deliberative bodies of any Federal, state, or local government and includes all inter- or intra-agency working groups, committees,...


determination that a record or group of records meets the definition of assassination records. (b) Notice of all NARDs will be published in the Federal Register within...




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