Title 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
Chapter 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES


But does not include ------------------------------------------------------------------------ An Executive agency, as defined in 5 A...


rank; or (b) An individual employed intermittently in Government service as an expert or consultant and paid on a daily when-actually-employed (WAE) basis; or (c)...


performing pre-employment interview travel; (c) Employees who must interrupt official business travel to perform emergency travel as a result of an incapacitating...


it is not practicable or possible to obtain such authorization prior to travel, your agency may approve a specific authorization for reimbursement of travel expenses after travel...


(a) Transportation expenses as provided in part 301-10 of this chapter; (b) Per diem expenses as provided in part 301-11 of this chapter; (c) Miscellaneous...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-2.3] [Page 22] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-2--GENERAL RULES--Table of Contents Sec. 301-2.3 What standard of care must I use in incurring travel expenses? You must exercise the same care in incurring expenses that a prudent person would exercise if traveling on personal business. ...


not pay for excess costs resulting from circuitous routes, delays, or luxury accommodations or services unnecessary or unjustified in the performance of...


of premium-class service on common carrier transportation; (b) Use of a foreign air carrier; (c) Use of reduced fares for group or charter arrangements; (d) Use of...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.1] [Page 24] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart A--General Sec. 301-10.1 Am I eligible for payment of transportation expenses? Yes, when performing official travel, including local travel. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.2] [Page 24] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart A--General Sec. 301-10.2 What expenses are payable as transportation? Fares, rental fees, mileage payments, and other expenses related to transportation. [[Page 25]] ...


authorize: (a) Common carrier transportation (e.g., aircraft, train, bus, ship, or local transit system) under Subpart B; (b) Government vehicle under Subpart C; ...


select the method most advantageous to the Government, when cost and other factors are considered. Under 5 U.S.C. 5733, travel must be by the most expeditious means of...


(a) Common carrier. Travel by common carrier is presumed to be the most advantageous method of transportation and must be used when reasonably available. (b)...


If you do not travel by the method of transportation required by regulation or selected by your agency, any additional expenses you incur will be borne...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.7] [Page 25] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart A--General Sec. 301-10.7 How should I route my travel? You must travel to your destination by the usually traveled route unless your agency authorizes or approves a different route as officially necessary. ...


by a direct route? Your reimbursement will be limited to the cost of travel by a direct route or on an uninterrupted basis. You will be responsible for...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.100] [Page 25] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.100 What types of common carrier transportation may I be authorized to use? You may be authorized to use airline, train, ship, bus, or local transit system. Airline ...


using airlines fall into three categories: (a) Using contract carriers, when available; (b) Using coach class service, unless premium class or first-class service...


a contract city-pair fare (an Internet list of city-pairs is available at http://pub.fss.gsa.gov/services/citypairs), if you are a civilian employee of an agency (see Sec. 301-1.1...


You may also use a non-contract fare such as a through fare, special fare, commutation fare, excursion fare or reduced-rate round-trip fare in the following circumstances: (a)...


is available and I do not meet one of the exceptions for required use? Any additional costs or penalties incurred by you resulting from...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.110] [Page 26] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.110 May I use contract passenger transportation service for personal travel? No. ...


group or charter fare when your agency has determined on an individual case basis prior to your travel that use of such a fare is economical to the Government and will not...


When there is no contract fare, and common carriers furnish the same service at different fares between the same points for the same type of accommodations, you...


If you know you will change or not use your reservation, you must take action to change or cancel it as prescribed by your agency. Also, you must report all changes of...


refund application(s)? You must submit any unused GTR(s), unused ticket coupon(s), or refund application(s) to your agency in accordance with your...


No. You are not authorized to receive a refund, credit, or any other negotiable document from a carrier for unfurnished services (except as provided in Sec. 301-10.117) or...


a plane? If you are performing official travel and a carrier denies you a confirmed reserved seat on a plane, you must give your agency any payment you receive...


my scheduled airline flight when the airline asks for volunteers? Yes: (a) If voluntarily vacating your seat will not interfere with performing...


class of accommodations offered to travelers that is available to all passengers regardless of fare paid. This term applies when an airline offers two or more classes...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.122] [Page 27] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.122 What class of airline accommodations must I use? For official business travel, both domestic and international, you must use coach-class accommodations, except as provided under Secs. 301- 10.123 and 301-10.124. ...


agency specifically authorizes/approves your use of first-class accommodations under paragraph (a) through (d) of this section. (a) No other coach-class or...


Only when your agency specifically authorizes/approves your use of such accommodations under paragraphs (a) through (i) of this section: (a) Regularly scheduled...


flag air carriers, United States means the 50 states, the District of Columbia, and the territories and possessions of the United States (49...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.132] [Page 28-29] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.132 Who is required to use a U.S. flag air carrier? Anyone whose air travel is financed by U.S. Government funds, except as [[Page 29]] provided in Sec. 301-10.135, Sec. 301-10.136, and Sec. 301-10.137. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.133] [Page 29] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.133 What is a U.S. flag air carrier? An air carrier which holds a certificate under 49 U.S.C. 41102 but does not include a foreign air carrier operating under a permit. ...


service provided on an air carrier which holds a certificate under 49 U.S.C. 41102 and which service is authorized either by the carrier's certificate or by exemption...


by 49 U.S.C. 40118, commonly referred to as the ``Fly America Act,'' to use U.S. flag air carrier service for all air travel funded by the U.S. Government, except as provided...


United States and another country? The exceptions are: (a) If a U.S. flag air carrier offers nonstop or direct service (no aircraft change) from your origin to...


outside the United States, and a U.S. flag air carrier provides service between my origin and my destination? You must always use a U.S. flag carrier for...


(a) Foreign air carrier service is deemed a necessity when service by a U.S. flag air carrier is available, but (1) Cannot provide the air transportation...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.139] [Page 30] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.139 May I travel by a foreign air carrier if the cost of my ticket is less than traveling by a U.S. flag air carrier? No. Foreign air carrier service may not be used solely based on the cost of your ticket. ...


my agency or me? No. You must use U.S. flag air carrier service, unless you meet one of the exceptions in Sec. 301-10.135, Sec. 301-10.136, or Sec. 301- 10.137...


Yes, you must provide a certification, as required in Sec. 301- 10.143 and any other documents required by your agency. Your agency cannot pay your foreign...


(a) Your name; (b) The dates that you traveled; (c) The origin and the destination of your travel; (d) A detailed itinerary of your travel, name of the...


You will not be reimbursed for any transportation cost for which you improperly use foreign air carrier service. If you are authorized by your agency to use U.S. flag air...


class of accommodations offered by a rail carrier to passengers that includes a level of service available to all passengers regardless of the fare paid....


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.161] [Page 31] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.161 What class of train accommodations must I use? You must use coach-class accommodations for all train travel, except when your agency authorizes first-class service. ...


specifically authorizes/approves your use of first-class train accommodations under paragraphs (a) through (d) of this section. (a) No coach-class accommodations...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.163] [Page 31] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.163 What is an extra-fare train? A train that operates at an increased fare due to the extra performance of the train (i.e., faster speed or fewer stops). ...


an extra-fare train whenever your agency determines it is more advantageous to the Government or is required for security reasons. The use of AMTRAK Metroliner...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.180] [Page 32] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart B--Common Carrier Transportation Sec. 301-10.180 Must I travel by a U.S. flag ship? Yes, when a U.S. flag ship is available unless the necessity of the mission requires the use of a foreign ship. (See 46 U.S.C. App. Sec. 1241.) ...


to travel by U.S. flag ship for the entire trip, unless use of a foreign ship has been authorized by your agency. Any cost that is attributed to improper or unauthorized use...


ships vary according to deck levels. (a) First-class--All classes above the lowest first class, includes but is not limited to a suite. (b) Lowest first class--The...


first class accommodations when traveling by ship, except when your agency specifically authorizes/approves your use of first-class ship accommodations under paragraphs (a)...


(a) To, from, and between places of work. The use of bus, subway, or streetcar is an allowable expense for local travel between places of business at your official station or a...


You may be authorized to use: (a) A Government automobile in accordance with Sec. 301-10.220; (b) A Government aircraft in accordance with Sec. 301-10.260 through...


Only for official purposes which include transportation: (a) Between places of official business; (b) Between such places and places of temporary lodging when...


are responsible for any additional cost resulting from unauthorized use of a Government vehicle and you may be subject to administrative and/or criminal liability for misuse...


You must possess a valid State, District of Columbia, or territorial motor vehicle operator's license and have a travel authorization specifically authorizing the use...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.260] [Page 33] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart C--Government Vehicle Sec. 301-10.260 When may I use a Government aircraft for travel? Only for official purposes in accordance with 41 CFR 101-37.402. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.261] [Page 33] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart C--Government Vehicle Sec. 301-10.261 What requirements must I meet to operate a Government aircraft? You must meet the aircrew qualification and certification requirements contained in 41 CFR 101-37.1212. ...


You will be personally responsible for any additional cost resulting from unauthorized use of the aircraft as provided in 41 CFR 101-37.402 and 101-37.403, and you may be subject...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.300] [Page 33] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart D--Privately Owned Vehicle (POV) Sec. 301-10.300 When may I use a POV for official travel? When authorized by your agency. ...


by multiplying the distance traveled, determined under Sec. 301-10.302 of this subpart by the applicable mileage rate prescribed in Sec. 301-10.303 of...


If another employee(s) travels with you on the same trip in the same POV, mileage is payable to only one of you. No deduction will be made from your mileage allowance if...


travel between my residence and office on a day of travel requiring an overnight stay? If determined advantageous to the Government, you will be...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.307] [Page 34] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart D--Privately Owned Vehicle (POV) Sec. 301-10.307 What will I be reimbursed if I use a POV to transport other employees? Using a POV to transport other employees is strictly voluntary and you may be reimbursed in accordance with Sec. 301-10.305. ...


am away from my official station? Your agency may reimburse your parking fee as an allowable transportation expense not to exceed the cost of taxi fare to/from...


I use a POV instead? You will be reimbursed on a mileage basis (see Sec. 301-10.303), plus per diem, not to exceed the total constructive cost of the...


I use a privately owned automobile instead? (a) Reimbursement based on Government costs--Unless you are committed to using a Government vehicle as provided in paragraph...


Your agency may authorize/approve use of: (a) Taxicabs as specified in Secs. 301-10.420 through 301-10.421 of this chapter; (b) Commercial rental automobiles as...


Actual expenses that your agency determines are necessary, including, but not limited to: (a) Gasoline and oil; (b) Rental of a garage, hangar, or boathouse; ...


POV instead? You will be reimbursed the mileage cost for the use of your POV, and additional expenses such as parking fees, bridge, road and tunnel fees, not to exceed...


conveyance? A Government aircraft is any aircraft owned, leased, chartered, or rented and operated by the Government. An aircraft hired as a special conveyance is...


your agency authorizes/approves the use of a taxi for the following, local travel is reimbursable: (1) Between places of business at an official or TDY station; (2)...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.421] [Page 36] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart E--Special Conveyances Sec. 301-10.421 How much will my agency reimburse me for a tip to a taxi, shuttle service, or courtesy transportation driver? An amount which your agency determines to be reasonable. Rental Automobiles ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.450] [Page 36] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart E--Special Conveyances Sec. 301-10.450 When can I use a rental vehicle? Your agency must determine that use of a rental vehicle is advantageous to the Government and must specifically authorize such use. ...


(a) General rule--no. You will not be reimbursed for CDW or theft insurance for travel within CONUS for the following reasons: (1) The Government is...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-10.452] [Page 36] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-10--TRANSPORTATION EXPENSES--Table of Contents Subpart E--Special Conveyances Sec. 301-10.452 May I be reimbursed for personal accident insurance? No. That is a personal expense and is not reimbursable. ...


You are responsible for any additional cost resulting from the unauthorized use of a commercial rental automobile for other than official...


(a) You perform official travel away from your official station, or other areas defined by your agency; (b) You incur per diem expenses while...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.2] [Page 39] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart A--General Rules Sec. 301-11.2 Will I be reimbursed for per diem expenses if my official travel is 12 hours or less? No. ...


Yes, unless: (a) You perform travel to a training event under the Government Employees Training Act (5 U.S.C. 4101-4118), and you agree not to be paid per diem expenses; or ...


both actual expense and per diem during a single trip, but only one method of reimbursement may be authorized for any given calendar day except as provided in Sec....


the: (a) Lodgings-plus per diem method; (b) Reduced per diem method; (c) Conference lodging allowance method (see Secs. 301-74.7 and 301- 74.22 of this...


If lodging is not available at your TDY location, your agency may authorize or approve the maximum per diem rate for the location where lodging...


expense entitlement starts on the day you depart your home, office, or other authorized point and ends on the day you return [[Page 40]] to your home, office...


must record the date of departure from, and arrival at, the official station or any other place travel begins or ends. You must show this same information for points where you...


lodging facilities that have been approved by FEMA as ``approved accommodations''. To ensure that you are staying in an approved facility, given the best available choices...


you for different types of lodging as follows: (a) Conventional lodgings. (Hotel/motel, boarding house, etc.) You will be reimbursed the single occupancy rate. ...


reimbursement is limited to one-half of the double occupancy rate if the person sharing the room is another Government employee on official travel. If the person sharing the room...


When you obtain lodging on a long-term basis (e.g., weekly or monthly) your daily lodging rate is computed by dividing the total lodging cost by the number of days of occupancy for...


When you rent a room, apartment, house, or other lodging on a long- term [[Page 41]] basis (e.g., weekly, monthly), the following expenses may...


or interrupted for official purposes or for other reasons beyond my control that are acceptable to my agency? If you sought to obtain a refund...


by a common carrier or for a complimentary meal(s) provided by a hotel/motel? No. A meal provided by a common carrier or a complimentary meal provided...


is included in the registration fee? Your M&IE rate must be adjusted for a meal(s) furnished to you (except as provided in Sec. 301-11.17), with or without cost,...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.19] [Page 41] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart A--General Rules Sec. 301-11.19 How is my per diem calculated when I travel across the international dateline (IDL)? When you cross the IDL your actual elapsed travel time will be used to compute your per diem entitlement rather than calendar days. ...


authorize a rest period not in excess of 24 hours at either an intermediate point or at your destination if: (1) Either your origin or destination point is OCONUS; ...


Federal Government holiday, or other scheduled non-workdays) while I am on official travel? (a) In general, you will be reimbursed as long as your travel...


station on a non-workday? If required by your agency to return to your official station on a non-workday, you will be reimbursed the amount allowable for...


for non-workdays during a TDY assignment? Your agency may authorize per diem or actual expense and round-trip transportation expenses for...


during my TDY assignment? If you voluntarily return home or to your official station on non- workdays during a TDY assignment, the maximum reimbursement for...


a lodging receipt and either a receipt for any authorized expenses incurred costing over $75, or a reason acceptable to your agency explaining why you are unable to provide...


diem rate is insufficient to meet necessary expenses, you may submit a request, containing pertinent lodging & meal cost data, through your agency asking that the location...


taxes paid by you are reimbursable as a miscellaneous travel expense limited to the taxes on reimbursable lodging costs. For example, if your agency authorizes you a...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.28] [Page 42] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart A--General Rules Sec. 301-11.28 As a traveler on official business, am I required to pay applicable lodging taxes? Yes, unless exempted by the State or local jurisdiction. [[Page 43]] ...


Exemptions from taxes for Federal travelers, and the forms required to claim them, vary from location to location. The GSA Travel...


You may request reimbursement on an actual expense basis, not to exceed 300 percent of the maximum per diem allowance. Approval of actual expenses is usually in advance of...


incurred for laundry, cleaning and pressing of clothing at a TDY location are reimbursable as a miscellaneous travel expense. However, you must incur a minimum of 4...


of this section, your allowance is as shown in the following table: ------------------------------------------------------------------------ When travel is...


meals are procured at a prearranged place such as a hotel where a meeting, conference or training session is held; (b) Costs have escalated because of special events...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.301] [Page 44] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart D--Actual Expense Sec. 301-11.301 Who in my agency can authorize/approve my request for actual expense? Any official designated by the head of your agency. ...


Request for authorization for reimbursement under actual expense should be made in advance of travel. However, subject to your agency's policy, after the fact approvals may be granted...


amount that you may be reimbursed under actual expense is limited to 300 percent (rounded to the next higher dollar) of the applicable maximum per diem rate. However, subject...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.304] [Page 44] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart D--Actual Expense Sec. 301-11.304 What if my expenses are less than the authorized amount? When authorized actual expense and your expenses are less than the locality per diem rate or the authorized amount, reimbursement is limited to the expenses incurred. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.305] [Page 44] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart D--Actual Expense Sec. 301-11.305 What if my actual expenses exceed the 300 percent ceiling? Your reimbursement is limited to the 300 percent ceiling. There is no authority to exceed this ceiling. ...


expenses, including meals, (each meal must be itemized separately) for which you will be reimbursed under actual expense. However, expenses that do not accrue daily (e.g.,...


Allowance (ITRA)? Source: 64 FR 32813, June 18, 1999, unless otherwise noted. General The ITRA is an...


ITRA? An employee (and spouse, if filing jointly) who was in a TDY status for an extended period at one location, and who incurred Federal, State, or local...


Act (FICA) and Medicare deductions included in any reimbursement under this part? No. Reimbursement is limited to income taxes. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.521] [Page 45] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart E--Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and 1994 Sec. 301-11.521 Must I file a claim to be reimbursed for the additional income taxes incurred? Yes. A claim must be submitted in accordance with your agency's policy. ...


tax penalty and/or interest payment due to incorrect income tax withholdings, are those payments reimbursable? Yes, for the total amount of the income tax penalty and/or...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.523] [Page 45] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart E--Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and 1994 Sec. 301-11.523 What documentation must I submit to substantiate my claim? Your agency will determine what documentation is sufficient. (See Sec. 301-11.531.) ...


to determine my ITRA? Your agency should: (a) Determine Federal, State and local marginal tax rates by using the procedures and the marginal tax tables...


income? Yes. The amount received must be reported as taxable income in the year in which received, but you are eligible to receive an allowance to cover the...


payment of the additional tax liability on the covered ITRA in lieu of submitting another claim? Yes, if agreed to in writing by your agency and with the understanding that...


how is the ITRA paid? (a) Reimbursement is as illustrated: Lump Sum ITRA Tax Paid...


sum payment is there any additional reimbursement? Yes. You are reimbursed for the tax on the tax reimbursement received. Your agency will calculate the tax...


employee submit to substantiate a claim? You must determine what documentation you require to be submitted with the employee's claim. It can include: (a) A...


employee's ITRA? You should follow the procedures prescribed for the relocation income tax allowance, see Sec. 302-11.7, Sec. 302-11.8 and Appendices A, B, C, and D...


reimbursable? Yes, the total amount of any penalty and interest assessed by the IRS (for tax years 1993 and 1994 only) due to the failure of the Government...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.534] [Page 46] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart E--Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and 1994 Sec. 301-11.534 What tax tables should we use to calculate the amount of allowable reimbursement? The tax tables for the year the tax was incurred are to be used. ...


ITRA? (a) Use the documents prescribed in Sec. 301-11.531 to calculate the ITRA as follows: (1) Determine Federal, State and local marginal tax rates by...


to be income to the employee? Yes. The ITRA reimbursement is considered taxable income in the year paid and is subject to tax withholding as any...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.537] [Page 47] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart E--Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and 1994 Sec. 301-11.537 Are income taxes to be withheld from the ITRA? Yes, as determined by your internal tax withholding procedures established for your agency pursuant to IRS procedures. ...


to cover the income tax liability on the covered ITRA? Yes, if the employee mutually agrees in writing to the lump sum payment and understands that he/she is...


elect a lump sum payment, how is the tax on the ITRA calculated? The tax on the ITRA reimbursement should be calculated using the Year 2 formulas developed for the...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.540] [Page 47] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart E--Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and 1994 Sec. 301-11.540 How do we handle any excess payment? You must collect any excess payments, which includes issuing corrected W-2's or 1099's. ...


Reimbursement Allowance (ITRA)? Source: 7, 64 FR 32815, June 18, 1999, unless otherwise noted. General The ITRA is...


the ITRA? An employee (and spouse, if filing jointly) who was in a TDY status for an extended period at one location and who incurred Federal, State, or local...


Act (FICA) and Medicare deductions included in any reimbursement under this part? No. Reimbursement is limited to income taxes. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.621] [Page 47] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart F--Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and Thereafter Sec. 301-11.621 Must I file a claim to be reimbursed for the additional income taxes incurred? Yes, a claim must be submitted in accordance with your agency's policy. ...


income tax penalty and/or interest payment due to incorrect income tax withholdings, are those payments reimbursable? No. The reimbursement of tax penalty and/or interest...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.623] [Page 47] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart F--Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and Thereafter Sec. 301-11.623 What documentation must I submit to substantiate my claim? Your agency will determine what documentation is sufficient. (See Sec. 301-11.631.) ...


take to determine my ITRA? Your agency should: (a) Determine Federal, State and local marginal tax rates by using the procedures and the marginal tax...


income? Yes. The amount received must be reported as taxable income in the year in which received, but you are eligible to [[Page 48]] receive...


payment of the additional tax liability on the covered ITRA in lieu of submitting another claim? Yes, if agreed to in writing by your agency and with the understanding...


payment, how is the ITRA paid? (a) Reimbursement is as illustrated: Lump Sum ITRA Tax Paid...


sum payment is there any additional reimbursement? Yes. You are reimbursed for the tax on the tax reimbursement received. Your agency will calculate the tax on the...


the employee submit to substantiate a claim? You must determine what documentation you require to be submitted with the employee's claim. It may include: (a)...


employee's ITRA? You should follow the procedures prescribed for the relocation income tax allowance, see Sec. 302-11.7, Sec. 302-11.8 and Appendices A, B, C, and D...


payments reimbursable? No. The reimbursement of penalty and/or interest payments assessed by the IRS is limited by law to tax years 1993 and...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.634] [Page 48] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart F--Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and Thereafter Sec. 301-11.634 What tax tables should we use to calculate the amount of allowable reimbursement? The tax tables for the year the tax was incurred are to be used. ...


ITRA? Use the documents prescribed in Sec. 301-11.631 to calculate the ITRA as follows: (a) Determine Federal, State and local marginal tax rates by...


to be income to the employee? Yes. The ITRA reimbursement is considered taxable income in the year paid and is subject to tax withholding as any...


withheld from the ITRA? Yes, as determined by your internal tax withholding procedures established for your agency pursuant to...


payment to cover the income tax liability on the covered ITRA? Yes, if the employee mutually agrees in writing to the lump sum payment and understands that he/she...


elect a lump sum payment, how is the tax on the ITRA reimbursement calculated? The tax on the tax reimbursement should be calculated using the Year 2 formulas developed...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-11.640] [Page 49] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-11--PER DIEM EXPENSES--Table of Contents Subpart F--Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and Thereafter Sec. 301-11.640 How do we handle any excess payment? You must collect any excess payments, which includes issuing corrected W-2's or 1099's. ...


reimbursed as a miscellaneous expense. Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to...


for authorized excess; (b) Necessary charges for transferring baggage; (c) Necessary charges for storage of baggage when such charges are the result of...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-13.1] [Page 50] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-13--TRAVEL OF AN EMPLOYEE WITH SPECIAL NEEDS--Table of Contents Sec. 301-13.1 What is the policy for paying additional travel expenses incurred by an employee with a special need? To provide reasonable accommodations to an employee with a special need by paying for additional travel expenses incurred. ...


is necessary to accommodate a special physical need which is either: (a) Clearly visible and discernible; or (b) Substantiated in writing by a competent...


per diem expenses incurred by a family member or other attendant who must travel with you to make the trip possible; (b) Specialized transportation to, from, and/or at the TDY...


(b) The death or serious illness of a member of your family; or (c) A catastrophic occurrence or impending disaster, such as fire, flood, or act of God,...


300-3.1. However, your agency may, on a case-by-case basis, expand this definition to include other members of your and/or your spouse's...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-30.3] [Page 51] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-30--EMERGENCY TRAVEL--Table of Contents Sec. 301-30.3 What should I do if I have to interrupt or discontinue my TDY travel? Contact your travel authorizing/approving official for instructions as soon as possible. ...


were treated for incapacitating illness or injury for a reasonable period of time (generally 14 calendar days). However, your agency may pay for a longer period. ...


the proximity of your official duty station. (2) The same medical facility you would have been admitted to if your incapacitating illness or injury occurred at...


a law enforcement/investigative employee and his/her immediate family when their lives are placed in jeopardy as a result of the employee's...


any member of your immediate family, as defined in Sec. 300-3.1 of this title. However, your agency may, on a case-by-case basis, expand this definition to include other...


in a law enforcement, investigative, or similar capacity for special law enforcement/investigative purposes and your agency authorizes...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.4] [Page 52] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.4 Must my agency pay transportation and subsistence expenses? No. Your agency decides when it is appropriate to pay these expenses based on the nature of the threat against your life and/or the life of a member(s) of your immediate family. ...


a threat against you or a member(s) of your immediate family justifies moving you and/or your family to temporary living accommodations at or away from your...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.6] [Page 52] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.6 Where must I and/or my family obtain lodging? Your agency designates the area where you and/or your family should obtain lodging. It may be within your official station or at an alternate location. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.7] [Page 52] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.7 May my family and I occupy lodging at different locations? Yes, if authorized by your agency. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.8] [Page 52] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.8 What transportation expenses may my agency pay? Your agency may pay transportation expenses authorized by part Sec. 301-10 of this chapter to transport you and/or your family to/from a temporary location. ...


meals and laundry/cleaning expenses if: (a) Your temporary living accommodations do not have kitchen or laundry facilities; or (b) Your agency determines that...


to exceed the ``maximum allowable amount'' for the period you or your family occupy temporary living accommodations. The ``maximum allowable amount'' is the ``maximum...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.11] [Page 53] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.11 May my agency pay me a per diem allowance instead of actual expenses? No. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.12] [Page 53] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.12 Must I keep track of my expenses? Yes. You must keep track of your actual expenses as described in part 301-11 of this chapter. [63 FR 15966, Apr. 1, 1998; 63 FR 35538, June 30, 1998] ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-31.13] [Page 53] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-31--THREATENED LAW ENFORCEMENT/INVESTIGATIVE EMPLOYEES--Table of Contents Sec. 301-31.13 How long may my agency pay for subsistence expenses under this part? Your agency may pay for subsistence expenses up to 60 days. However, your agency may pay for additional periods if it determines, that an extension is justified. ...


under Sec. 301-51.200 of this chapter for up to a 30-day period at a time to cover expenses allowable. Your travel advance may not exceed the maximum allowable...


by your agency. However, in instances when documentation might compromise the security of the individuals involved, the head of the agency may waive...


services, to arrange for common carrier transportation, lodging, and rental car(s). If your agency does not provide travel management services under a Government contract,...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-50.2] [Page 54] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-50--ARRANGING FOR TRAVEL SERVICES--Table of Contents Sec. 301-50.2 What is my liability if I use an unauthorized travel agent or unauthorized travel management system? You are responsible for any additional costs that result from the unauthorized use, and you are subject to any penalties your agency may impose. ...


is available to you, you must use the contract carrier. You should also use any preferred value lodging programs and rental car arrangements in which your...


90, 65 FR 3055, Jan. 19, 2000, unless otherwise noted. You are required to use the Government contractor-issued travel charge card for all official...


the Government contractor-issued travel charge card? The Administrator of General Services exempts the following from the mandatory use of the...


travel charge card? The head of your agency or his/her designee(s) has (have) the authority to grant exemptions from the mandatory use of the...


No, an exemption from use would not prevent you from using the Government contractor-issued travel charge card on a voluntary basis in accordance with your...


travel charge card? If you receive an exemption from use of the Government contractor- issued travel charge card, your agency may authorize one or...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-51.6] [Page 55] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-51--PAYING TRAVEL EXPENSES--Table of Contents Subpart A--General Sec. 301-51.6 May I use the Government contractor-issued travel charge card for purposes other than those associated with official travel? No, the Government contractor-issued travel charge card may be used only for official travel related expenses. ...


travel purposes? If you use the Government contractor-issued travel charge card for purposes other than official travel, your agency may take...


You must use a Government contractor-issued individually billed travel card, centrally billed account, or GTR to procure contract passenger transportation...


Use of one of the following payment methods of this section to procure common carrier transportation is considered the equivalent of cash and you must comply with the rules in 41...


purchase of common carrier transportation? If you are a new employee or an invitational or infrequent traveler who is unaware of proper procedures for purchasing...


Government expenditure that is caused by your negligence in safeguarding the GTR or tickets received in exchange for the GTR. To avoid liability, immediately report a lost or stolen...


For You may receive...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-51.203] [Page 57] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-51--PAYING TRAVEL EXPENSES--Table of Contents Subpart C--Receiving Travel Advances Sec. 301-51.203 What must I do about my advance if my trip is canceled or postponed indefinitely? Promptly notify the appropriate agency officials and refund any monies advanced in connection with the authorized travel. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.1] [Page 58] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.1 Must I file a travel claim? Yes. ...


(specified in the listing of required standard data elements contained in Appendix C of this chapter, and any additional information your agency may specifically...


prescribed travel claim is hardcopy, the claim must be signed in ink; if your agency has electronic processing, use your electronic signature. Any alterations or erasures to...


special authorizations; (b) Receipts for: (1) Any lodging expense, except when you are authorized a fixed reduced per diem allowance; and (2) Any...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.5] [Page 59] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.5 Is there any instance where I am exempt from the receipt requirement in Sec. 301-52.4? Yes, your agency may exempt an expenditure from the receipt requirement because the expenditure is confidential. [63 FR 15969, Apr. 1, 1998; 63 FR 35538, June 30, 1998] ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.6] [Page 59] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.6 How do I submit a travel claim? You must submit your travel claim in accordance with administrative procedures prescribed by your agency. ...


you must submit your travel claim as follows: (a) Within 5 working days after you complete your trip or period of travel; or (b) Every 30 days if you are...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.8] [Page 59] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.8 May my agency disallow payment of a claimed item? Yes, if you do not: (a) Provide proper itemization of an expense; (b) Provide receipt or other documentation required to support your claim; and (c) Claim an expense which is not authorized. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.9] [Page 59] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.9 What will my agency do when it disallows an expense? Your agency will disallow your claim for that expense, issue you a notice of disallowance, and pay your claim for those items which are not disallowed. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.10] [Page 59] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.10 May I challenge my agency's disallowance of my claim? Yes, you may request reconsideration of your claim if you have additional facts or documentation to support your request for reconsideration. ...


items reclaimed. (c) Provide receipts for all disallowed items reclaimed that require receipts, except that you do not have to provide a receipt if your agency...


subject under 18 U.S.C. 287 and 1001 to one, or both, of the following: (1) A fine of not more than $10,000, or (2) Imprisonment for not more than...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.13] [Page 59] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.13 Should I keep itemized records of my expenses while on travel? Yes. You will find it helpful to keep a record of your expenses by date of the expense to aid you in preparing your travel claim or for tax purposes. [[Page 60]] ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.14] [Page 60] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.14 What must I do with any travel advance outstanding at the time I submit my travel claim? You must account for the travel advance in accordance with your agency's procedures. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.15] [Page 60] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.15 What must I do with any passenger coupon for transportation costing over $75, purchased with cash? You must submit the passenger coupons to your agency in accordance with your agency's procedures. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.16] [Page 60] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.16 What must I do with any unused tickets, coupons, or other evidence of refund? You must submit any unused tickets, coupons, or other evidence of refund to your agency in accordance with your agency's procedures. [63 FR 15969, Apr. 1, 1998; 63 FR 35538, June 30, 1998] ...


you within 30 calendar days after you submit a proper travel claim to your agency's designated approving office. Your agency must ensure that it uses a...


days after submission? Your agency must notify you as soon as practicable after you submit your travel claim of any error that would prevent payment within...


agency must pay you a late payment fee, in addition to the amount due you, for any proper travel claim not reimbursed within 30 calendar days of your submission of it to...


Act Interest Rate beginning on the 31st day after submission of a proper travel claim and ending on the date on which payment is made; or (b) Reimburse you a flat fee...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-52.21] [Page 61] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-52--CLAIMING REIMBURSEMENT--Table of Contents Sec. 301-52.21 Is there a minimum amount the late payment fee must exceed before my agency will pay it to me? Yes, a late payment fee will only be paid when the computed late payment fee is $1.00 or greater. [FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000] ...


late payment fee is in the nature of interest (compensation for the use of money). Your agency will report payments in accordance with IRS guidelines. [FTR Amdt. 90, 65...


bill, considered income? Yes, your agency will report this payment as additional wages on Form W-2. [FTR Amdt. 90, 65 FR 3056, Jan....


No, mandatory use of the Government contractor-issued travel charge card does not relieve you of your obligation to pay your bill in accordance with your...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-53.1] [Page 61] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-53--USING PROMOTIONAL MATERIALS AND FREQUENT TRAVELER PROGRAMS--Table of Contents Sec. 301-53.1 To whom do the pronouns ``I'', ``you'', and their variants refer throughout this part? The pronouns ``I'', ``you'', and their variants throughout this part refer to the employee. ...


benefits or materials received from a travel service provider in connection with official travel may be retained for personal use, if such items are obtained under the...


to obtain travel services for a subsequent official travel assignment(s); however, you may also retain such benefits for your personal use, including upgrading to a...


benefits? No, you may not select a traveler service provider based on whether it provides frequent traveler benefits. You must use the travel service...


Yes, the exceptions are in accordance with Secs. 301-10.107 and 301- 10.108 of this chapter for the mandatory use of a contract city-pair fare, and Sec. 301-73.103 of...


whether voluntary or involuntary? A denied boarding benefit (e.g., cash, free ticket coupon) is not a promotional item given by an airline. See...


Is my agency allowed to collect undisputed delinquent amounts that I owe to a Government travel charge card contractor? Note to Subpart A: Use of pronouns ``I'',...


What is disposable pay? Disposable pay is your compensation remaining after the deduction from your earnings of any amounts required by law to be withheld....


301-54.100 Are there any due process requirements with which my agency must comply before collecting undisputed delinquent amounts on behalf of the charge ...


301-54.101 Can my agency initiate collection of undisputed delinquent amounts if it has not reimbursed me for amounts reimbursable under the applicable ...


301-54.102 What is the maximum amount my agency may deduct from my disposable pay? As set forth in Public Law 105-264, 112 Stat. 2350, October 19, 1998, the...


You must limit the authorization and payment of travel expenses to travel that is necessary to accomplish your mission in the most economical and...


of transportation expenses? You must: (a) Limit authorization and payment of transportation expenses to those expenses that result in the greatest advantage...


method of transportation results in the greatest advantage to the Government? In selecting a particular method of transportation you must consider: (a) The total...


and payment of transportation expenses? You must establish policies and procedures governing: (a) Who will determine what method of transportation is...


service? Travel by ship is not generally regarded as advantageous. You must determine that the advantages accruing from the use of ocean transportation offset the...


to require an employee to commit to the use of a Government automobile? You should consider: (a) The advantages of using a Government automobile. Such...


official travel? No, but if the employee elects to use a POV instead of an alternative form of transportation you authorize, you must: (a) Limit reimbursement to...


authorization and payment of per diem expenses? You must establish policies and procedures governing: (a) Who will authorize a rest period; (b)...


payment of miscellaneous expenses? You should limit payment of miscellaneous expenses to only those expenses that are necessary and in the interest of...


payment of miscellaneous expenses? You must establish policies and procedures governing: (a) Who will determine when excess baggage is necessary for...


How should we authorize and administer the payment of additional travel expenses for an employee with a disability or special need? You should authorize...


What governing policies and procedures must we establish regarding travel of an employee with a disability or special need? You must establish the policies...


What governing policies and procedures should we establish relating to emergency travel? Each agency must determine: (a) When you will authorize emergency...


Does per diem continue when an employee interrupts a travel assignment because of an incapacitating illness or injury? Yes. Such an employee who takes leave of any...


What additional emergency expenses should we allow for? When an employee discontinues a TDY assignment before its completion due to an incapacitating illness or...


When the employee is able to travel, should we continue the use of the existing travel authorization? Not if the interrupted trip was authorized under a trip by...


May any travel costs be reimbursed if the employee travels to an alternate location for medical treatment? Yes. When an employee, interrupts a TDY assignment because of...


How do we define actual cost and constructive cost when an employee interrupts a travel assignment because of an incapacitating illness or injury? (a)...


May we authorize per diem if an employee discontinues a TDY assignment because of a personal emergency situation? Yes. Expenses of appropriate transportation and per...


How do we handle reimbursement if the employee travels to an alternate location and returns to the TDY location because of a personal emergency situation? ...


What factors must we consider in expanding the definition of family for emergency travel purposes? Agencies must consider on a case by case...


What factors should we consider in determining whether to authorize payment of transportation and subsistence expenses for threatened law ...


How often must we reevaluate the payment of transportation and subsistence expenses to a threatened law enforcement/investigative employee? You must reevaluate...


301-70.700 Must our employees use a Government contractor-issued travel charge card for official travel expenses? Source: FTR Amdt. 90, 65 FR 3056, Jan. 19,...


Sec. 301-70.701 Who has the authority to grant exemptions to mandatory use of Government contractor-issued travel charge card for official travel? (a)...


301-70.702 Must we notify the Administrator of General Services when we grant an exemption? Yes, you must notify the Administrator of General...


301-70.703 If we grant an exemption, does that prevent the employee from using the card on a voluntary basis? No, an exemption from use would not prevent...


301-70.704 What expenses and/or classes of employees are exempt from the mandatory use of the Government contractor-issued travel charge card? The Administrator...


301-70.705 What methods of payment for official travel expenses may we authorize when an exemption from use of the Government contractor-issued travel charge...


301-70.706 May an employee use the Government contractor-issued travel charge card for purposes other than those associated with official travel? No, the...


301-70.707 What are the consequences of using the Government contractor-issued travel charge card for non-official travel purposes? If one of your employees...


accounting system? The data elements are listed in appendix C of this chapter and must be on any travel claim form authorized for use by your...


you meet the security and privacy requirements established by the National Institute of Standards and Technology (NIST) for electronic...


The purpose is to: (a) Provide the employee information regarding what expenses you will pay; (b) Provide travel service vendors with necessary documentation...


travel which is necessary to accomplish the purposes of the Government effectively and economically. This must be communicated to any official who has the authority to...


Yes. You may issue a single authorization for a group of employees when they are traveling together on a single trip. However, you must attach a list of all travelers to...


You must include: (a) The name of the employee(s); (b) The signature of the proper authorizing official; (c) Purpose of travel; (d) Any conditions...


or an official to whom such authority has been delegated. This authority may be delegated to any person(s) who is aware of how the authorized travel will support the...


of travel? Yes, except when advance written or electronic authorization is not possible or practical and approval is in accordance with Sec. Sec. 301- 2.1 and...


official is determined as follows: [[Page 73]] ------------------------------------------------------------------------ ...


The following factors must be considered: (a) The need for the travel; (b) The use of travel substitutes (e.g., mail, teleconferencing, etc.); ...


You must establish the following: (a) The circumstances under which different types of travel authorizations will be used, consistent with...


The travel authorizing/approving official or his/her designee (e.g., supervisor of the traveler), must review and sign travel claims to confirm the...


The reviewing official must have full knowledge of the employee's activities. He/she must ensure: (a) The claim is properly prepared in accordance with the...


the corresponding authorization? Yes, as long as the travel claim was signed by the approving/ authorizing official, except for the following, which require...


The certifying officer assumes ultimate responsibility under 31 U.S.C. 3528 for the validity of the claim; however: (a) The traveler must ensure all travel expenses...


travel claim must we reimburse the employee's allowable expenses? You must reimburse the employee within 30 calendar days after the employee submits a proper travel claim...


If the employee: (a) Does not properly itemize his/her expenses; (b) Does not provide required receipts or other documentation to support the claim;...


You must: (a) Pay the employee the amount of the travel claim which is not in dispute; (b) Notify the employee that the claim was disallowed with a detailed...


travel reimbursement? You must establish policies and procedures governing: (a) Who are the proper officials to review, approve, and certify travel claims...


claim must we notify the employee of any errors in the claim? You must notify the employee as soon as practicable after the employee's submission of the travel claim...


within 30 calendar days after receipt of a proper travel claim? Yes, a late payment fee, in addition to the amount due the employee, must be paid for any proper...


fees are calculated either by: (a) Using the prevailing Prompt Payment Act Interest Rate beginning on the 31st day after submission of a proper travel claim and ending...


we will pay it? Yes, a late payment fee will only be paid when the computed late payment fee is $1.00 or greater. [FTR Amdt. 90, 65 FR 3058, Jan....


No, the Internal Revenue Service (IRS) has determined that the late payment fee is in the nature of interest (compensation for the use of money). [FTR Amdt. 90,...


charge that the card contractor would have been able to charge had the employee not paid the bill, considered income? Yes, you must report this late payment...


card change the employee's obligation to pay his/her travel card bill by the due date? No, mandatory use of the Government contractor-issued travel...


You should minimize the use of cash travel advances. However, you should not require an employee to pay travel expenses using personal funds unless the employee...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-71.301] [Page 75] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-71--AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS--Table of Contents Subpart D--Accounting for Travel Advances Sec. 301-71.301 For how long may we issue a travel advance? You may issue a travel advance for a reasonable period not to exceed 45 days. ...


You must capture the following data: (a) The name and social security number of each employee who has an advance; (b) The amount of the advance; ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-71.303] [Page 76] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-71--AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS--Table of Contents Subpart D--Accounting for Travel Advances Sec. 301-71.303 Are we responsible for ensuring the collection of outstanding travel advances? Yes. ...


An employee must account for an outstanding travel advance each time a travel claim is filed. If the employee receives a travel advance but determines that the related travel...


employee files a travel claim? Yes, when the employee is in a continuous travel status and (a) You review each outstanding travel advance on a periodic basis...


the amount of travel expenses substantiated by the employee? When the outstanding advance exceeds what you owe the employee, then the employee must submit cash or a check...


when the travel claim is filed? You should take alternative steps to collect the debt including: (a) Offset against the employee's salary, a retirement credit,...


travel advances? Accounting for cash advances for travel, recovery, and reimbursement shall be in accordance with procedures prescribed by the General...


be the most advantageous method of transportation? Travel by common carrier is presumed to be the most advantageous method of transportation because it generally results...


than common carrier (e.g. POVs, chartered vehicles, etc.)? Yes, but only when use of common carrier transportation: (a) Would interfere with the performance...


for common carrier transportation? You must authorize one or more of the following as appropriate: (a) GSA's Government contractor-issued individually billed...


do in relation to common carrier transportation? Your system must: (a) Authorize the use of cash in accordance with Sec. 301-51.100 or as...


provide an employee before authorizing the use of common carrier transportation? You should provide the employee: (a) Notice that he/she is accountable for all tickets,...


301-72.200 Under what conditions may we authorize cash payments for procuring common carrier transportation services? In accordance with...


301-72.201 What must we do if an employee uses cash in excess of the $100 limit to purchase common carrier transportation? To justify the use of cash in excess of...


301-72.202 Who may approve cash payments in excess of the $100 limit? You must ensure the delegation of authority for the authorization or approval of cash...


301-72.203 When may we limit traveler reimbursement for a cash payment? If you determine that the cash payment was made under a non- emergency...


301-72.204 What must we do to minimize the need for a traveler to use cash to procure common carrier transportation services? You must establish procedures to...


Sec. 301-72.300 What procedures must we establish to collect unused, partially used, and exchanged tickets? You must establish administrative...


Sec. 301-72.301 How do we process unused, partially used, and exchanged tickets? (a) For unused or partially used tickets purchased with GTRs: You...


purposes of this subpart, GSA uses a ``we'' question when referring to an agency, and an ``I'' question when referring to the employee. They are: ...


You must: (a) Ensure that you have internal policies and procedures in place to govern use of the program; and (b) Designate an authorized representative to administer...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-73.100] [Page 79] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-73--TRAVEL PROGRAMS--Table of Contents Subpart B--Travel Management Services (TMS) Sec. 301-73.100 Should we use a travel management service? Yes. ...


The travel management system selected should, as a minimum include: (a) The ability to provide the following as appropriate to the agency's travel needs: ...


1, 2001, to implement the Hotel/Motel Fire Safety Act, as amended (see 5 U.S.C. 5707c). Until that time, you should encourage your travelers to use the travel...


may exempt certain types of travel arrangements from the mandatory use of the travel management system. In certain situations, it may be impractical to make...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-73.200] [Page 80] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-73--TRAVEL PROGRAMS--Table of Contents Subpart C--Contract Passenger Transportation Services Sec. 301-73.200 Must we require our employees to use GSA's contract passenger transportation services program? Yes, if such services are available to your agency. ...


GSA individual Government contractor-issued travel charge card(s), or your agency centrally billed or other established account, or a GTR (when no other option...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-73.202] [Page 80] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-73--TRAVEL PROGRAMS--Table of Contents Subpart C--Contract Passenger Transportation Services Sec. 301-73.202 Can contract fares be used for personal travel? No. ...


travel and transportation expenses which includes, but is not limited to: (a) Issuance and maintenance of Government contractor-issued individually billed...


or another Federal agency's travel payment system services program or you may contract directly with a travel payment system service if your agency...


of pronouns ``we'', ``you'', and their variants throughout this subpart refers to the agency. When planning a conference, you must: (a) Minimize all...


conference, you should consider all direct and indirect [[Page 82]] conference costs paid by the Government, whether paid directly by agencies or reimbursed...


the Government? To determine conference expenditures, you must: (a) Assure there is appropriate management oversight of the conference planning process; ...


be limited to, a determination of adequacy of lodging rooms at the established per diem rates, overall convenience of the conference location, fees, availability of...


as to where to hold your conference. The term ``site'' refers to both the geographical location and the specific facility(ies) selected. In determining the best site in...


diem rate? While it is always desirable to obtain lodging facilities within the established lodging portion of the per diem rate for the chosen locality, it may...


a pre-determined maximum allowance of up to 25 percent greater than the applicable locality lodging portion of the per diem rate. Under this reimbursement method, employees...


conference? The approval authority for the conference lodging allowance is the Government agency sponsoring the conference. The sponsoring agency will determine...


conference? The travel approving official of a Government employee authorized to attend a non-Government sponsored conference may authorize the employee to...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-74.10] [Page 83] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-74--CONFERENCE PLANNING--Table of Contents Subpart A--Agency Responsibilities Sec. 301-74.10 May the conference lodging allowance ever exceed 25 percent above the lodging per diem rate? No, the conference lodging allowance may not exceed 25 percent above the applicable locality lodging per diem rate. ...


a conference may provide light refreshments to agency employees attending an official conference. Light refreshments for morning, afternoon or evening breaks are defined...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-74.12] [Page 83] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-74--CONFERENCE PLANNING--Table of Contents Subpart A--Agency Responsibilities Sec. 301-74.12 May we use both the conference lodging allowance method and the actual expense method of reimbursement concurrently? No. You must only use one reimbursement method per day in accordance with Sec. 301-11.4 of this chapter. ...


attendance at a conference? No. Per diem is intended only to reimburse the attendee's subsistence expenses. You must pay conference registration fees...


or other place of public accommodation? Yes. When you sponsor or fund (see 15 U.S.C. 2225a), in whole or in part, a conference at a place of public accommodation in...


makes a written determination on an individual case basis that waiver of the requirement to use approved accommodations is necessary in the public interest for a...


(a) Any advertisement or application for attendance at a conference described in Sec. 301-74.14 must include: (1) Notice of the prohibition against using...


In addition to the general rules provided in this part, the following special rules apply: (a) You may not directly procure lodging facilities in the District of...


You must establish policies that reduce the overall cost of conference attendance. The policies and procedures must: (a) Limit your agency's representation...


For each conference you sponsor or fund, in whole or in part for 30 or more attendees, you must maintain a record of the cost of each alternative conference site considered. You...


no cost by the Government or are included in the registration fee? Note to Subpart B: Use of pronouns ``we'', ``you'', and their variants throughout...


An employee, authorized to attend a conference, may be authorized the conference lodging allowance as prescribed in Secs. 301-74.8...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-74.23] [Page 84] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-74--CONFERENCE PLANNING--Table of Contents Subpart B--Conference Attendees Sec. 301-74.23 Is the conference lodging allowance an actual expense reimbursement? No. The conference lodging allowance is a separate method of reimbursement for lodgings expenses. ...


If the conference lodging allowance still is inadequate, you may authorize actual expense reimbursement under Sec. 301-11.300 of this chapter in lieu of the conference...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-75.1] [Page 85] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-75--PRE-EMPLOYMENT INTERVIEW TRAVEL--Table of Contents Subpart A--General Rules Sec. 301-75.1 What is the purpose of the allowance for pre-employment interview travel expenses? To help you recruit highly qualified individuals. ...


is in the best interest of the Government to do so. However, pre-employment travel expenses may not be authorized to offset or defray other expenses not allowable under...


travel? You must establish policies and procedures governing: (a) When you will pay pre-employment interview travel expenses, including the criteria...


You must: (a) Provide your interviewees with a list of FEMA approved accommodations in the vicinity of the interview, and encourage them to stay in an...


If you decide to pay the interviewee per diem or common carrier transportation costs, you must pay the full amount of such cost to which the interviewee would...


pay the following expenses: (a) Transportation expenses as provided in part 301-10 of this chapter; (b) Per diem expenses as provided in part 301-11 of this chapter; ...


You may not pay expenses for: (a) Use of communication services for purposes other than communication directly related to travel arrangement for the Government interview. ...


transportation to perform pre-employment interview travel? You must provide the interviewee with one of the following: (a) A common carrier ticket; (b) A...


For...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-75.201] [Page 86] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-75--PRE-EMPLOYMENT INTERVIEW TRAVEL--Table of Contents Subpart C--Obtaining Travel Services and Claiming Reimbursement Sec. 301-75.201 May we allow the interviewee to use individual Government contractor-issued charge cards for pre-employment interview travel? No. ...


or she has been issued? ------------------------------------------------------------------------ If You will inform...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-75.203] [Page 87] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-75--PRE-EMPLOYMENT INTERVIEW TRAVEL--Table of Contents Subpart C--Obtaining Travel Services and Claiming Reimbursement Sec. 301-75.203 May we provide the interviewee with a travel advance? No. ...


[Code of Federal Regulations] [Title 41, Volume 4] [Revised as of July 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR301-75.204] [Page 87] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES PART 301-75--PRE-EMPLOYMENT INTERVIEW TRAVEL--Table of Contents Subpart C--Obtaining Travel Services and Claiming Reimbursement Sec. 301-75.204 May we use Government contractor-issued travelers checks to pay for the interviewee's travel expenses? No. ...


No. Only if the interviewee wants to be reimbursed, then he or she must submit a travel claim in accordance with your agency procedures in order to receive...


May we collect undisputed delinquent amounts that an employee (including members of the uniformed services) owes to a Government travel charge card...


What is disposable pay? Disposable pay is the part of the employee's compensation remaining after the deduction of any amounts required by law to be withheld....


301-76.100 Are there any due process requirements with which we must comply before collecting undisputed delinquent amounts on behalf of the charge card ...


301-76.101 Who is responsible for ensuring that all due process and legal requirements have been met? You are responsible for ensuring that all requirements have...


301-76.102 Can we collect undisputed delinquent amounts if we have not reimbursed the employee for amounts reimbursable under applicable travel regulations? ...


301-76.102 Can we collect undisputed delinquent amounts if we have not reimbursed the employee for amounts reimbursable under applicable travel regulations? ...
...




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