Title 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT
Chapter 102--FEDERAL MANAGEMENT REGULATION


General The Federal Management Regulation (FMR) is the successor regulation to the Federal Property Management Regulations (FPMR). It contains updated...


management and related administrative activities. GSA issues the FMR to carry out the Administrator of General Services' functional responsibilities, as established...


prescribes and issues the FMR under the authority of the Federal Property and Administrative Services Act of 1949, as amended, 40 U.S.C. 486(c), as well as other...


unless otherwise extended to Federal agencies in various parts of this chapter. The difference between the two terms is that Federal agencies include executive agencies...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-2.25] [Page 8] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-2--FEDERAL MANAGEMENT REGULATION SYSTEM--Table of Contents Subpart A--Regulation System Sec. 102-2.25 When are other agencies involved in developing the FMR? Normally, GSA will ask agencies to collaborate in developing parts of the FMR. ...


in the Federal Register. FMR bulletins are published in looseleaf format. FMR interim and final rules are published in the following formats-- (a) Federal Register...


GSA with their agency's distribution requirements of the looseleaf version of the FMR. Agencies must submit GSA Form 2053, Agency Consolidated Requirements for...


Yes, an agency may issue implementing regulations (see Sec. 102- 2.50) to expand upon related FMR material and supplementing regulations (see Sec. 102-2.55) to address...


numbers. The following example illustrates the chapter (it's always 102), part, and section designations: [[Page 9]] [GRAPHIC] [TIFF OMITTED] TR21JY99.001 ...


represents the chapter number assigned to your agency in Title 41 of the CFR. The part and section numbers correspond to FMR material. For example, if your agency...


no corresponding FMR material, number the supplementing material ``601'' or higher. For example, your agency's supplementing regulations governing special services to states...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-2.60] [Page 9] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-2--FEDERAL MANAGEMENT REGULATION SYSTEM--Table of Contents Subpart A--Regulation System Sec. 102-2.60 What is a deviation from the FMR? A deviation from the FMR is an agency action or policy that is inconsistent with the regulation. (The deviation policy for the FPMR is in 41 CFR part 101-1.) ...


set policies and mandatory requirements, deviation from the FMR should occur infrequently. However, to address unique circumstances or to test the effectiveness of...


intended to affect only one action. A class deviation is intended to affect more than one action (e.g., multiple actions, the actions of more than one agency, or individual...


of the deviation. However, deviations cannot be open-ended. When consulting with GSA about using an individual or class deviation, you must set a timeframe for the...


with appropriate GSA program personnel to learn more about how your agency can work within the FMR's requirements instead of deviating from them. The consultation process...


for writing are to: [[Page 10]] (a) Explain your agency's rationale for the deviation. Before it can adequately comment on a potential deviation from the...


Send correspondence to: General Services Administration, Regulatory Secretariat (MVRS), Office of Governmentwide Policy, 1800 F Street, NW, Washington,...


Agencies must include: (a) The title and citation of the FMR provision from which the agency wishes to deviate; (b) The name and telephone number of an...


deviating from the FMR? Yes, agencies that deviate from the FMR must also write to the relevant GSA program office at the Regulatory Secretariat's address (see...


In your follow-up analysis, provide information that may include, but should not be limited to, specific actions taken or not taken as a result of the deviation,...


deviation, once the action is complete. (b) For a class deviation, at the end of each twelve-month period from the time you first took the deviation and at the end of...


As GSA converts the FPMR to the FMR, non-regulatory materials in the FPMR, such as guidance, procedures, standards, and information, that describe how to do business...


addressed in the FMR? Periodically, GSA will issue for your reference an FMR bulletin that lists program contacts with whom agencies can discuss...


how to do business with GSA? The FMR establishes policy; it does not specify procedures for the acquisition of GSA services. However, as a service to users during...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-2.130] [Page 11] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-2--FEDERAL MANAGEMENT REGULATION SYSTEM--Table of Contents Subpart B--Forms Sec. 102-2.130 Where are FMR forms prescribed? In any of its parts, the FMR may prescribe forms and the requirements for using them. ...


prescribed by in the FMR, do any of the following: (a) Write to us at: General Services Administration, National Forms and Publications Center (7CPN), Warehouse 4, Dock...


FMR is written in a ``plain language'' regulatory style. This style is easy to read and uses a question and answer format directed at the reader, active voice, shorter sentences,...


text, the FMR may contain pronouns such as, but not limited to, we, you, and I. When pronouns are used, each subchapter of the FMR will indicate whether they refer to the reader,...


this subpart cover and how does it apply? This subpart provides the policy framework that must be used by agency heads in applying the Federal Advisory Committee...


the purpose of the Federal Advisory Committee Act? FACA governs the establishment, operation, and termination of advisory committees within the executive branch of the...


Who are the intended users of this part? (a) The primary users of this Federal Advisory Committee Management part are: (1) Executive branch officials and others...


this part meet the needs of its audience? This Federal Advisory Committee Management part meets the general and specific needs of its audience by addressing the...


What definitions apply to this part? The following definitions apply to this Federal Advisory Committee Management part: Act means the Federal Advisory Committee Act,...


What policies govern the use of advisory committees? The policies to be followed by Federal departments and agencies in establishing and operating advisory committees...


govern the use of subcommittees? (a) In general, the requirements of the Act and the policies of this Federal Advisory Committee Management part do not apply...


govern the use of subcommittees? (a) In general, the requirements of the Act and the policies of this Federal Advisory Committee Management part do not apply...
...


this subpart cover and how does it apply? Requirements for establishing and terminating advisory committees vary depending on the establishing entity and the source...


the authorities for establishing advisory committees? FACA identifies four sources of authority for establishing an advisory committee: (a) Required by statute. By...


apply to the duration of an advisory committee? (a) An advisory committee automatically terminates two years after its date of establishment unless: (1) The...


are required to establish, renew, or reestablish a discretionary advisory committee? (a) Consult with the Secretariat. Before establishing, renewing,...


the public notification requirements for discretionary advisory committees? A notice to the public in the Federal Register is required when a discretionary...


the charter filing requirements? No advisory committee may meet or take any action until a charter has been filed by the Committee Management Officer (CMO) designated...


must be included in the charter of an advisory committee? (a) Purpose and contents of an advisory committee charter. An advisory committee charter is...


minor charter amendments accomplished? (a) Responsibility and limitation. The agency head is responsible for amending the charter of an advisory committee. Amendments may...


major charter amendments accomplished? Procedures for making major amendments to advisory committee charters, such as substantial changes in objectives and scope,...


This subpart outlines specific responsibilities and functions to be carried out by the General Services Administration (GSA), the agency head, the Committee Management Officer (CMO),...


Agencies are encouraged to apply the following principles to the management of their advisory committees: (a) Provide adequate support. Before establishing an...


Under section 7 of the Act, the General Services Administration (GSA) prepares regulations on Federal advisory committees to be prescribed by the Administrator of General...


head of each agency that establishes or utilizes one or more advisory committees must: [[Page 25]] (a) Comply with the Act and this Federal Advisory...


advisory committee? The chairperson of an independent Presidential advisory committee must: (a) Comply with the Act and this Federal Advisory...


Officer (CMO)? In addition to implementing the provisions of section 8(b) of the Act, the CMO will carry out all responsibilities delegated by the...


(DFO)? The agency head or, in the case of an independent Presidential advisory committee, the Secretariat, must designate a Federal officer or employee...


staff? FACA does not assign any specific responsibilities to members of advisory committees and staff, although both perform critical roles in achieving the...


This subpart establishes policies and procedures relating to meetings and other activities undertaken by advisory committees and their subcommittees. This subpart...


The agency head, or the chairperson of an independent Presidential advisory committee, must ensure that: (a) Each advisory committee meeting is held at a reasonable time...


If a subcommittee makes recommendations directly to a Federal officer or agency, or if its recommendations will be adopted by the parent advisory committee without further...


(a) A notice in the Federal Register must be published at least 15 calendar days prior to an advisory committee meeting, which includes: (1) The name of the...


To close all or part of an advisory committee meeting, the Designated Federal Officer (DFO) must: (a) Obtain prior approval. Submit a request to the agency head,...


the notice and open meeting requirements of the Act? The following activities of an advisory committee are excluded from the procedural requirements contained in...


(a) The agency head or, in the case of an independent Presidential advisory committee, the chairperson must ensure that detailed minutes of each advisory committee meeting,...


Timely access to advisory committee records is an important element of the public access requirements of the Act. Section 10(b) of the Act provides...


Timely access to advisory committee records is an important element of the public access requirements of the Act. Section 10(b) of the Act provides...
...


Academy of Public Administration? Sec. 102-3.180 What does this subpart cover and how does it apply? This subpart provides guidance to agencies...


Academy of Public Administration? Sec. 102-3.185 What does this subpart require agencies to do? (a) Section 15 requirements. An agency may not use...


effect. Thus compliance with the written text of this part is required by all to whom it applies. (b) The terms ``we,'' ``I,'' ``our,'' ``you,'' and ``your,'' when...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-5.10] [Page 40] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-5--HOME-TO-WORK TRANSPORTATION--Table of Contents Subpart A--General Sec. 102-5.10 What does this part cover? This part covers the use of Government passenger carriers to transport employees between their homes and places of work. ...


and legislative branches of the Government, with the exception of employees of the Senate, House of Representatives, Architect of the Capitol, and government of...


are on official travel (TDY); or (b) Employees who are on permanent change of station (PCS) travel; or (c) Employees who are essential for the safe and...


Each Federal agency using Government passenger carriers to provide home-to-work transportation for employees who are essential for the safe and efficient performance...


Agency head means the highest official of a Federal agency. Clear and present danger means highly unusual circumstances that present a threat to the physical safety of...


Federal officials are authorized home-to-work transportation, as are employees who meet certain statutory criteria as determined by their agency head. The Federal...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-5.40] [Page 42] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-5--HOME-TO-WORK TRANSPORTATION--Table of Contents Subpart B--Authorizing Home-to-Work Transportation Sec. 102-5.40 May the agency head delegate the authority to make home-to-work determinations? No, the agency head may not delegate the authority to make home-to- work determinations. ...


transportation? Yes, determinations should be completed before an employee is provided with home-to-work transportation unless it is impracticable to...


when they arise? Yes, determinations may be made in advance when the Federal agency wants to have employees ready to respond to: (a) A clear and...


include the: (a) Name and title of the employee (or other identification, if confidential); (b) Reason for authorizing home-to-work transportation; and ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-5.60] [Page 42] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-5--HOME-TO-WORK TRANSPORTATION--Table of Contents Subpart B--Authorizing Home-to-Work Transportation Sec. 102-5.60 How long are initial determinations effective? Initial determinations are effective for no longer than: (a) Two years for field work, updated as necessary; and (b) Fifteen days for other circumstances. ...


initial period? The agency head may approve unlimited subsequent determinations, when the need for home-to-work transportation exceeds the initial period, for...


for field work? Agencies should consider the following when making a determination to authorize home-to-work transportation for field work: (a)...


for field work? The following circumstances do not establish a basis for authorizing home-to-work transportation for field work: (a) When an...


Examples of positions that may involve field work include, but are not limited to: (a) Quality assurance inspectors; (b) Construction inspectors; (c)...


identified rather than named individuals? If positions are identified rather than named individuals, your determination for field work should include...


to authorize home-to-work transportation? No, the comfort and/or convenience of an employee is not considered sufficient justification to authorize...


No, you may not use home-to-work transportation for other than official purposes. However, if your agency has prescribed rules for the incidental use of Government...


Yes, an employee authorized home-to-work transportation may share space in a Government passenger carrier with other individuals, provided that the passenger carrier does...


Yes, you must submit your determinations to the following Congressional Committees: (a) Chairman, Committee on Governmental Affairs, United States Senate, Suite SD-340,...


to Congress no later than 60 calendar days after approval. You may consolidate any subsequent determinations into a single report and submit...


Your responsibilities for documenting use of home-to-work transportation are that you must maintain logs or other records necessary to verify that...


The rules in this part apply to all federally funded aviation activities of executive agencies of the U.S. Government, except those listed in paragraphs (a),...


through 102-2.110 of subchapter A of this chapter for guidance on requesting a deviation from the requirements in this part. GSA may not grant deviations from...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-33.15] [Page 48] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-33--MANAGEMENT OF GOVERNMENT AIRCRAFT--Table of Contents Subpart A--How These Rules Apply Sec. 102-33.15 How does this part relate to the Federal Aviation Regulations? This part does not supersede any of the regulations in 14 CFR chapter I (Federal Aviation Regulations). ...


to this part: Acquisition date means the date that the acquiring executive agency took responsibility for the aircraft, e.g., received title (through purchase, exchange,...


responsibilities are to-- (a) Acquire, manage, and dispose of Government aircraft (i.e., Federal aircraft and commercial aviation services [[Page...


The SAMO's duties are to-- (a) Represent the agency's views to the ICAP and vote on behalf of the agency as needed; contribute technical and operational...


in carrying out your responsibilities under this part, you may-- (a) Call or write to GSA's Aircraft Management Policy Division (MTA) (see Sec. 102-33.20); or ...


Under OMB Circular A-126, ``Improving the Management and Use of Government Aircraft,'' revised May 22, 1992 (available from http:// www.whitehouse.gov/omb), GSA's...


Overview A Government aircraft is one that is operated for the exclusive use of an executive agency and is a-- (a) Federal aircraft, which an executive...


Your agency may acquire Government aircraft when you meet the requirements for operating an in-house aviation program contained in OMB Circular A-76, ``Performance of...


Yes, you may not acquire-- (a) More aircraft than you need to carry out your official business; (b) Aircraft of greater size or capacity than you need to perform...


Following the requirements of Sec.Sec. 102-33.50 and 102-33.55, you (or an internal bureau or sub-agency within your agency) may acquire Government aircraft by means...


Acquiring aircraft generally follows a three-step process; planning, budgeting, and contracting, as described in Sec.Sec. 102-33.70 through 102-33.105. ...


When planning to acquire aircraft, you must follow the requirements in-- (a) 31 U.S. Code Section 1343, ``Buying and Leasing Passenger...


aircraft? You can find guidance for acquisition planning in the ``ICAP Fleet Modernization Planning Guide,'' which is available from GSA, Aircraft...


Yes, before you acquire Government aircraft, you must comply with OMB Circular A-76 to assure that the private sector cannot provide Government aircraft...


You should forward copies of the completed A-76 Cost-Comparison studies to OMB upon request or as required by OMB Circular A-11 to justify aircraft purchases and...


(CAS)? Except for leases and lease-purchases, for which you must have specific Congressional authorization as required under 31 U.S.C. 1343, you may budget...


a Federal aircraft or to award a CAS contract? In contracting to purchase or lease-purchase a Federal aircraft or to award a CAS contract, you must follow...


At a minimum, your contracts and agreements must require that any provider of CAS comply with-- (a) Civil standards in the Federal Aviation Regulations (14...


When acquiring aircraft parts, you must do the following: (a) Acquire the parts cost-effectively and acquire only what you need. (b) Inspect and test...


Critical Aircraft Parts (FSCAP)? Yes, when you acquire military Flight Safety Critical Aircraft Parts (FSCAP), you must-- (a) Accept a FSCAP only when it...


Yes, when you acquire new or used life-limited parts, you must-- (a) Identify and inspect the parts, ensuring that they have civil or...


Overview If you use Federal aircraft, you are responsible for-- [[Page 57]] (a)...


If you hire CAS, you are responsible for-- (a) Establishing agency-specific Flight Program Standards, as defined in Sec.Sec. 102-33.140 through 102-33.185, as applicable,...


are standards specific to your agency's aviation operations, including your commercial aviation services (CAS) contracts. Your Flight Program Standards must meet...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-33.145] [Page 57] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-33--MANAGEMENT OF GOVERNMENT AIRCRAFT--Table of Contents Subpart C--Managing Government Aircraft and Aircraft Parts Sec. 102-33.145 Why must we establish Flight Program Standards? You must establish Flight Program Standards to ensure that aircraft your agency uses are operated safely, effectively, and efficiently. ...


this part? Yes, in addition to the Armed Forces and intelligence agencies, entities outside the executive branch of the Federal Government are exempt...


establish Flight Program Standards, you must write, publish (as appropriate), implement, and comply with detailed, agency-specific standards, which establish or require...


for management/administration of our flight program? For management/administration of your flight program, you must establish or require (contractually,...


applicable) for operation of our flight program? For operation of your flight program, you must establish or require (contractually, where applicable)...


for maintenance of our Government aircraft? For maintenance of your Government aircraft, you must establish or require (contractually, where applicable)...


to train our flight program personnel? You must establish or require (contractually, where applicable) an instructional program to train your flight...


for flight program safety? For flight program safety, you must establish or require (contractually, where applicable) the following: (a)...


for responding to aircraft accidents and incidents? For responding to aircraft accidents and incidents, you must establish or require (contractually,...


must account? You must account for the operations and ownership costs of your Government aircraft as described in the ``Government Aircraft Cost Accounting...


If you own Federal aircraft or operate bailed Federal aircraft, you must maintain an automated system to account for aircraft costs by collecting the cost data...


Yes, after you have held a Federal aircraft for five years, you must justify owning and operating the aircraft by reviewing your operations and establishing...


we recover the operating costs? (a) Under 31 U.S.C. 1535 and other statutes, you may be required to recover the costs of operating aircraft in support of...


To account for the use of Government aircraft, you must document all flights and keep this documentation for two years after the date of the flight. For each flight,...


Yes, you may use Government aircraft to carry passengers with the following restrictions: (a) You may carry passengers only on aircraft that you operate or require...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-33.225] [Page 63] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-33--MANAGEMENT OF GOVERNMENT AIRCRAFT--Table of Contents Subpart C--Managing Government Aircraft and Aircraft Parts Sec. 102-33.225 How must we manage aircraft parts? You must manage your aircraft parts by maintaining proper storage, protection, maintenance procedures, and records for the parts throughout their life cycles. ...


aircraft? You may use dual-use military FSCAP on non-military aircraft operated under restricted or standard airworthiness certificates if the parts...


For life-limited parts and FSCAP, you must hold and update the documentation that accompanies these parts for as long as you use or store them. When you...


Overview Before disposing of aircraft and aircraft parts, you must first determine if the aircraft or parts are...


operational and non-operational aircraft? Yes, you may report as excess both operational and non-operational aircraft by following the rules governing excess...


Yes, you may report as excess, or replace, a declassified aircraft (see Sec.Sec. 102-33.415 through 102-33.420 for information on declassifying aircraft). However,...


we will report as excess or replace? Yes, you must comply with the documentation procedures described in Sec. 102-33.370 if your aircraft and/or engines...


If aircraft are excess to your needs, your options include first determining if any of your sub-agencies can use the aircraft. If so, you may reassign the aircraft within...


To report an excess aircraft, you must submit a Standard Form (SF) 120, Report of Excess Personal Property (see Sec. 102-2.135 of this chapter), to GSA (Federal Supply Service...


sale? Yes, because aircraft are on GSA's exchange/sale prohibited list (see part 102-39 of this subchapter B), you may not exchange or sell aircraft unless you...


If you need to replace an aircraft, and you have GSA's prior written approval for a deviation (see Sec. 102-33.275), your options include-- (a) Negotiating and conducting...


for aircraft? When you exchange or sell aircraft, you must ensure that the following disclaimer is signed by the purchaser/recipient and received by...


another executive agency? Yes, you may exchange or sell aircraft through reimbursable transfer to another executive agency if you have prior written approval from...


Before disposing of aircraft parts, you must determine if they are excess to your agency's mission requirements or if you will need replacements (i.e., they are not excess)....


Yes, you may report as excess, or replace, FSCAP and life-limited parts, but they require special handling. See the tables in...


No, you may not report unsalvageable aircraft parts as excess [[Page 66]] or exchange or sell them for replacements. You must...


To mutilate unsalvageable aircraft parts, you must-- (a) Destroy the data plates, remove the serial/lot/part numbers, and cut, crush, grind, melt, burn,...


aircraft parts? If you are unable to perform the required mutilation of aircraft parts, you must turn in the parts to a Federal or federally approved facility...


when they are transferred, donated, exchanged, or sold? When you transfer, donate, exchange, or sell excess/surplus or replaced parts, you must-- ...


If you have aircraft parts that are excess to your needs, you must first determine if any of your sub-agencies can use the parts. If they can, you may reassign...


donation of aircraft parts? An agency that receives transferred or donated aircraft parts must: (a) Verify that all applicable labels and tags and historical...


aircraft parts? In disposing of excess aircraft parts, the GSA Federal Supply Service office in your region reviews your SF 120, Report of Excess...


Federal Government aircraft parts? When a State agency accepts surplus Federal Government aircraft parts for donation, the agency must-- (a) Review donation...


sale? No, you don't need approval from GSA to replace parts by exchange or sale. However, you must follow the provisions of this subpart and part 102-39 of...


Yes, you may request that the Federal Supply Service office in your region approve a reimbursable transfer of aircraft parts under the...


replacement? (a) You or your agent (e.g., another Federal agency or GSA, Federal Supply Service (FSS)) may transact an exchange or sale directly with...


No, you don't have to report exchange or sale of parts to FAIRS. However, you must keep records of the transactions, which GSA may request to see. Special Requirements...


To dispose of military FSCAP or life-limited parts, you must use the following tables: (a) Table 1 for disposing of uninstalled FSCAP and...


is a code assigned by DOD to indicate the type of FSCAP: Code ``F'' indicates a standard FSCAP; Code ``E'' indicates a nuclear-hardened FSCAP. You must perpetuate a...


Overview You must report information to GSA on Government aircraft if your agency-- (a) Is an executive agency of the...


information to GSA on Government aircraft? No civilian executive agency is exempt, however, the Armed Forces (including the U.S. Coast Guard, the Reserves, and...


(a) You must report the following information to GSA, Aircraft Management Policy Division (MTA), 1800 F Street, NW., Washington, DC 20405: (1) Inventory data on...


operated by GSA (MTA) to collect, maintain, analyze, and report information on Federal aircraft inventories and cost and usage of Federal aircraft and CAS aircraft (and...


through a secure Web interface to the FAIRS application on the Internet. For information on becoming a FAIRS user, call GSA, Aircraft Management Policy...


changes in your Federal aircraft inventory within 14 calendar days. You must report cost [[Page 72]] and utilization data to FAIRS at the end of every quarter of the...


include information on each of the operational and non-operational Federal aircraft that you own, bail, borrow, or loan. See the ``FAIRS User's Manual,'' published by...


inventory? When an aircraft is lost or destroyed, or is otherwise non- operational and you want to retain it, you may declassify it and remove it from...


aircraft, you must-- (a) Send a letter to GSA, Aircraft Management Policy Division (MTA), 1800 F Street, NW., Washington, DC 20405, requesting approval to declassify...


You must report certain costs for each of your Federal aircraft and the number of hours that you flew each aircraft. In reporting the costs of your Federal aircraft,...


Executive agencies, except the Armed Forces and U.S. intelligence agencies, must report Federal cost and utilization data on all Federal aircraft. Agencies should report...


You must report the costs and flying hours for each CAS aircraft you hire. You must also report the costs and contractual periods for related aviation services that you hire (i.e.,...


except the Armed Forces and U.S. intelligence agencies, must report CAS cost and utilization data. You must report CAS cost and utilization data if your agency...


report within 14 calendar days to GSA, Aircraft Management Policy Division (MTA), 1800 F Street, NW., Washington, DC 20405, all aviation accidents and incidents that your agency...


report accident and incident data through the ICAP Aviation Accident and Incident Reporting System (AAIRS), which is accessible from the Internet. Instructions for using the...


(C-AMIS), jointly written by the ICAP and GSA and [[Page 74]] available from GSA, Aircraft Management Policy Division (MTA), 1800 F Street,...


If you use a management information system to provide data to FAIRS by batch upload, you are responsible for ensuring that your system is C- AMIS-compliant. For more information...


Agencies will incorporate appropriate provisions of this [[Page 76]] part into contracts offering Government-furnished equipment in order to ensure...


motor vehicle means a motor vehicle procurable from regular production lines and designed for use by the general public. Domestic fleet (see Sec. 102-34.20(a)). ...


or tactical purposes; (b) Used principally within the confines of a regularly established military post, camp, or depot; or (c) Used by an agency in...


vehicles operated in any State, Commonwealth, territory or possession of the United States, and the District of Columbia. (b) Foreign fleet means all...


purchase means buying a motor vehicle from a commercial source, usually a motor vehicle manufacturer or a motor vehicle manufacturer's dealership. (b) Motor vehicle...


Executive agencies located in any State, Commonwealth, territory or possession of the United States, and the District of Columbia which operate motor vehicles owned or leased by...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.35] [Page 77] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart A--Obtaining Fuel Efficient Motor Vehicles Sec. 102-34.35 What are the procedures for purchasing and leasing motor vehicles? Procedures for purchasing and leasing motor vehicles can be found in subpart 101-26.5 of this title. [[Page 78]] ...


classified in the following table: ------------------------------------------------------------------------ Station wagon ...


motor vehicles to achieve maximum fuel efficiency. (b) Limit motor vehicle body size, engine size and optional equipment to what is essential to meet your...


per gallon that a fleet of motor vehicles purchased or leased by an executive agency must obtain. The need to meet these standards is set forth in 49 U.S.C. 32917, Standards...


fleet average fuel economy standards appear in the following table: Fleet Average Fuel Economy...


Due to the variety of motor vehicle configurations, you must take an average of all motor vehicles, by category (passenger automobiles or light truck) purchased and leased by...


(a) You must submit your reasons for the exemption in a written request to the: Administrator of General Services, ATTN: MTV, Washington, DC 20405. (b) GSA will review the...


(a) Executive agencies report to GSA their leases and purchases of passenger automobiles and light trucks. GSA keeps a master record of the miles per gallon...


we purchase or commercially lease? (a) You must send copies or synopses of motor vehicle leases and purchases to GSA. Use the unadjusted combined...


for our agency by the GSA Automotive Division? No. The GSA Automotive Division provides information for passenger automobiles and light trucks it purchases...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.85] [Page 80] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart A--Obtaining Fuel Efficient Motor Vehicles Sec. 102-34.85 Do we have to submit a negative report if we don't purchase or lease any motor vehicles in a fiscal year? Yes, you must submit a negative report if you don't purchase or lease any motor vehicles in a fiscal year. ...


Yes. You do not need to report passenger automobiles and light trucks that are: (a) Purchased or leased for use outside any State, Commonwealth, territory or possession...


It may. If previous motor vehicle purchases and leases have caused your fleet to fail to meet the required fuel economy by the end of the fiscal year, GSA may encourage you...


For help with your motor vehicle acquisition plan, contact the: General Services Administration, Attn: MTV, Washington, DC 20405....


Motor Vehicle Identification All motor vehicles owned or leased by the Government must display motor vehicle identification unless exempted under...


or lease? (a) For motor vehicles with rear windows, display: (1) ``For Official Use Only,'' in letters \1/2\ to \3/4\ inch high. (2) ``U.S. Government''...


put on motor vehicles it purchases or leases? The following must appear on DOD purchased or leased motor vehicles: (a) ``For Official Use Only;'' (b)...


vehicles? (a) On most motor vehicles. On the left side of the rear window, 1\1/2\ inches or less from the bottom of the window. (b) On motor vehicles without...


must we remove? You must remove all motor vehicle identification before you transfer the title or deliver the motor vehicle. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.130] [Page 81] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart B--Identifying and Registering Motor Vehicles Sec. 102-34.130 Must our motor vehicles use Government license plates? Yes you must use Government license plates, with the exception of motor vehicles exempted under Sec. 102-34.180, Sec. 102-34.195, and Sec. 102-34.200. ...


For a motor vehicle owned or leased by the Government that is regularly based or operated outside the District of Columbia and displaying U.S. Government license...


and an ordering form to obtain U.S. Government license plates, contact the: Superintendent of Industries, District of Columbia, Department of Corrections, Lorton,...


U.S. Government license plates on the front and rear of all motor vehicles owned or leased by the Government. The exception is two-wheeled motor vehicles, which require...


the loss or theft of license plates as follows: (a) U.S. Government license plates. Tell your local security office (or equivalent) and local police. (b) District...


You must keep a central record of all U.S. Government license plates for your agency's motor vehicle purchases and motor vehicle leases. The GSA Fleet must keep such a...


Government license plates, except those issued by the District of Columbia, Department of Transportation, under Sec. 102-34.170, will be numbered serially for each executive...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.165] [Page 82] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart B--Identifying and Registering Motor Vehicles Sec. 102-34.165 How can we get a new license plate code designation? To get a new license plate code designation, write to the: General Services Administration, Attn: MTV, Washington, DC 20405. Email: vehicle.policy@gsa.gov ...


the District of Columbia (DC)? Yes. DC Code, section 40-102(d)(2), requires the issuance of license plates, without charge, for all motor vehicles owned or leased by...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.175] [Page 83] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart B--Identifying and Registering Motor Vehicles Sec. 102-34.175 What types of exemptions are there? (a) Limited exemption. (b) Unlimited exemption. (c) Special exemption. ...


and other motor vehicle identification? Yes. The head of your agency or designee may authorize a limited exemption to the display of U.S. Government license plates...


state either: (a) That the motor vehicle is used primarily for investigative, law enforcement or intelligence duties involving security activities and that...


accordance with Sec. 102-34.180 and Sec. 102-34.185 may last from one day up to one year. If the requirement for exemption still exists at the end of the year, your agency...


plates and motor vehicle identification? The following Federal agencies, or activities within agencies, are granted an unlimited exemption based on ongoing...


plates and motor vehicle identification? Motor vehicles assigned for the use of the President and the heads of executive departments specified in 5 U.S.C. 101 are...


the District of Columbia? If your agency wants to use regular District of Columbia license plates for motor vehicles exempt from displaying U.S. government license...


asked, the head of each executive agency must submit a report concerning motor vehicles exempted under this subpart. This report, which has been assigned interagency report...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.220] [Page 85] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart C--Official Use of Government Motor Vehicles Sec. 102-34.220 What is official use of a motor vehicle owned or leased by the Government? Official use of a motor vehicle is using a motor vehicle to perform your agency's mission(s), as authorized by your agency. ...


my residence and place of employment? No, you may not use a Government motor vehicle for transportation between your residence and place of employment unless...


Government? Yes, Government contractors may use Government motor vehicles when authorized under applicable procedures and the following conditions: (a) Motor...


leased by the Government? GSA reports the matter to the head of the agency employing the motor vehicle operator. The employing agency investigates and may,...


leased by the Government? If an employee willfully uses, or authorizes the use of, a motor vehicle for other than official purposes, the employee is subject...


-leased motor vehicle is under your control, you must: (a) Park or store the vehicle in a manner that reasonably protects it from theft or damage. ...


motor vehicle traffic laws of the State and local jurisdiction, except when the duties of your position require otherwise. You are personally responsible if you violate State...


operating a motor vehicle owned or leased by the Government. However, you can expect to be reimbursed for parking fees incurred while performing official duties. Conversely,...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.260] [Page 86] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart C--Official Use of Government Motor Vehicles Sec. 102-34.260 Do Federal employees in motor vehicles owned or leased by the government have to use safety belts? Yes Federal employees must use safety belts, when there is a safety belt. ...


specify the minimum number of years in use or miles traveled at which an executive agency may replace a Government-owned motor vehicle (see Sec....


a Government-owned motor vehicle if it needs body or mechanical repairs that exceed the fair market value of the motor vehicle. Determine the fair market value by adding...


Yes. The replacement standard is a minimum only, and therefore, you may [[Page 87]] keep a Government-owned motor vehicle longer than shown...


motor vehicle owned or leased by the Government for at least the years or miles shown in the following table: Table of Minimum...


a scheduled maintenance program for each motor vehicle you own or lease. This requirement applies to motor vehicles operated in any State, Commonwealth, territory or possession of...


must pass State inspections, where mandated. (a) Each motor vehicle owned or leased by the Government must pass Federally-mandated emission inspections in the jurisdictions...


For help in setting up a maintenance programs, contact the: General Services Administration, Attn: MTV, Washington, DC 20405....


leased by the Government? GSA recommends the following forms for use to report an accident in any State, Commonwealth, territory or possession of the United...


(a) If the motor vehicle is owned or leased by your agency, follow your internal agency directives. (b) If the motor vehicle is managed by the GSA Fleet, report...


Use the following forms to transfer ownership: (a) Standard Form 97, The United States Government Certificate to Obtain Title to a Motor Vehicle, if both of the...


is a 4-part set printed on continuous-feed paper. Distribute the form as follows: (a) Original SF 97 to the purchaser or donee. (b) One copy to the owning agency. ...


motor vehicle owned or leased by the Government by using: (a) A Government-issued charge card; (b) A Government agency fueling facility; or (c) Personal funds...


services? (a) You may use a fleet charge card specifically issued for this purpose. These cards are designed to collect motor vehicle data at the time...


of fuel recommended by the motor vehicle manufacturer when fueling motor vehicles owned or leased by the Government. (b) Do not use premium grade gasoline in any...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.340] [Page 89] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart H--Motor Vehicle Fueling Sec. 102-34.340 Do I have to use self-service fuel pumps? Yes. You must use self-service fuel pumps to the fullest extent possible. ...


Vehicle Fleet Report is compiled by GSA annually from information submitted by Federal agencies on motor vehicle inventory, cost, and use data. GSA supplies copies of the report...


responsible for developing adequate accounting and reporting procedures to ensure accurate reporting of inventory, cost, and operational data needed to manage and control...


after the end of the fiscal year, use Standard Form 82, Agency Report of Motor Vehicle Data, to report motor vehicle inventory, cost, and operating information. Send the...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-34.360] [Page 89] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-34--MOTOR VEHICLE MANAGEMENT--Table of Contents Subpart J--Forms Sec. 102-34.360 How do we obtain the forms prescribed in this part? See Sec. 102-2.135 of this chapter for how to obtain forms prescribed in this part. PART 102-35--DISPOSITION OF PERSONAL PROPERTY [RESERVED] ...


of the Federal Property and Administrative Services Act of 1949, as amended (the Property Act) (40 U.S.C. 486), authorizes the Administrator of General Services to...


and disposal, by executive agencies, of excess personal property located in the United States, the U.S. Virgin Islands, American Samoa, Guam, the Commonwealth of...


must comply with the provisions of this part. The legislative and judicial branches are encouraged to report and transfer excess personal property and fill their...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-36.20] [Page 92] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-36--DISPOSITION OF EXCESS PERSONAL PROPERTY--Table of Contents Subpart A--General Provisions Sec. 102-36.20 To whom do ``we'', ``you'', and their variants refer? Use of pronouns ``we'', ``you'', and their variants throughout this part refer to the agency. ...


it? See Sec.Sec. 102-2.60 through 102-2.110 of this chapter to request a deviation from the requirements of this...


it is no longer needed by the activities within your agency to carry out the functions of official programs, as determined by the agency head...


(a) You must ensure personal property not needed by your activity is offered for use elsewhere within your agency. If the property is no longer needed by any...


to this part: Commerce Control List Items (CCLIs) are dual use (commercial/ military) items that are subject to export control by the Bureau of Export...


(a) Agency procurement policies should require consideration of excess personal property before authorizing procurement of new personal property. (b)...


disposal? Yes, you may use service contracts to perform disposal functions that are not inherently Governmental, such as warehousing or custodial duties. You...


In addition to developing and issuing regulations for the management of excess personal property, GSA: (a) Screens and offers available excess personal property to...


the Property Act? Acquiring Excess The following are eligible to acquire excess personal property: (a)...


property? Using excess personal property to the maximum extent practicable maximizes the return on Government dollars spent and minimizes expenditures for...


Consider the following when acquiring excess personal property: (a) There must be an authorized requirement. (b) The cost of acquiring and maintaining...


agency under a transfer? (a) No, except for the situations listed in paragraph (b) of this section, you do not pay for the property. However, you are...


with reimbursement? (a) You may be required to reimburse the holding agency the fair market value when the transfer involves any of the conditions in...


You may use the following methods to find out what excess personal property is available: (a) Check GSA's automated excess personal property system FEDS....


The screening period for excess personal property is normally 21 calendar days. GSA may extend or shorten the screening period in coordination with the holding...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-36.100] [Page 98] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-36--DISPOSITION OF EXCESS PERSONAL PROPERTY--Table of Contents Subpart B--Acquiring Excess Personal Property For Our Agency Sec. 102-36.100 When does the screening period start for excess personal property? Screening starts when GSA receives the report of excess personal property (see Sec. 102-36.230). ...


personal property on-site? You may authorize your agency employees, contractors, or non-Federal recipients that you sponsor to screen excess personal property....


(a) Yes, when entering a Federal facility, Federal agency employees must present a valid Federal ID. Non-Federal individuals will need proof of authorization from...


for non-Federal persons to screen excess personal property? (a) For non-Federal persons to screen excess personal property, you must provide on the...


to screen excess personal property? You must do the following: [[Page 99]] (a) Ensure that the non-Federal screener certifies that any...


Excess Personal Property, through GSA? (a) You must first contact the appropriate regional GSA Personal Property Management office to assure the property is...


excess personal property? Whether the excess is for your use or for use by a non-Federal recipient that you sponsor, you must: (a) Ensure that only...


has been approved for transfer? When the holding agency notifies you that the property is ready for removal, you normally have 15 calendar days to pick up...


its final destination? Yes, when the holding agency agrees to provide assistance in preparing the property for shipping. You may be required to pay the...


Federal agency without GSA approval? Yes, but only under the following situations: (a) You may obtain excess personal property that has not yet been...


personal property? Under the Property Act you may acquire and furnish excess personal property for use by your nonappropriated fund activities,...


property for use by a non-Federal recipient? When acquiring excess personal property for use by a non-Federal recipient, your authorized agency...


SF 122 when acquiring excess personal property for non-Federal recipients? Annotate on the SF 122, the name of the non-Federal recipient and the contract, grant...


to a nonappropriated fund activity within our agency? Yes, title to excess personal property furnished to a nonappropriated fund activity remains with the...


of our nonappropriated fund activities? Property purchased by a nonappropriated fund activity is not Federal property. A nonappropriated fund activity has the option...


for use by our contractors? Yes, you may acquire and furnish excess personal property for use by your contractors subject to the criteria and restrictions in...


personal property for use by cooperatives? Yes, you must limit the total dollar amount of property transfers (in terms of original acquisition cost) to the dollar...


property for use by our grantees? You may furnish excess personal property for use by your grantees only when: (a) The grantee holds a Federally...


cost when furnishing excess personal property to project grantees? No, you may acquire excess personal property for use by a project grantee without paying...


our project grantees? You may furnish to your project grantees any property, except for consumable items, determined to be necessary and usable for the purpose...


by the grantees? Yes, subject to GSA approval, you may acquire excess personal property for cannibalization purposes. You may be required to provide...


may furnish to our grantees? Yes, you must monitor transfers of excess personal property so the total dollar amount of property transferred (in original...


You must report excess personal property to promote reuse by the Government to enable Federal agencies to benefit from the continued use of property already paid for...


personal property as follows: (a) Electronically submit the data elements required on the Standard Form 120 (SF 120), Report of Excess Personal Property, in a...


(a) Generally yes, regardless of the condition code, except as authorized in Sec. 102-36.145 for direct transfers or as exempted in paragraph (b) of this section. Report...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-36.225] [Page 103] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-36--DISPOSITION OF EXCESS PERSONAL PROPERTY--Table of Contents Subpart D--Disposition of Excess Personal Property Sec. 102-36.225 Must we report excess related personal property? Yes, you must report excess related personal property to the Office of Real Property, GSA, in accordance with part 101-47 of this title. ...


(a) You must direct electronic submissions of excess personal property to the Federal Disposal System (FEDS) maintained by the Property Management Division (FBP),...


(a) You must provide the following data on excess personal property: (1) The reporting agency and the property location. (2) A report number...


condition codes are contained in the following table: ------------------------------------------------------------------------ Disposal condition code...


excess, and who is responsible for the care and handling costs? Yes, you are accountable for the excess personal property until the time it is picked up by...


Generally you retain physical custody of the excess personal property prior to its final disposition. Very rarely GSA may consider accepting physical custody...


adequate time for disposal through GSA? Contact your regional GSA Personal Property Management office for any existing interagency agreements that would allow you to...


For expeditious transfer of excess personal property you should: (a) Provide complete and accurate property descriptions and condition codes on the...


(a) GSA will generally approve transfers on a first-come, first- served basis. When more than one Federal agency requests the same item, and the...


donation screening or in the sales process? Prior to final disposition, GSA will consider requests from authorized Federal activities for excess personal...


No, you may not dispose of excess personal property without GSA approval except under the following limited situations: (a) You may transfer to...


that we have reported to GSA? Yes, you may withdraw excess personal property from the disposal process, but only with the approval of GSA and to satisfy an...


agency? (a) When any one of the following conditions applies, you may require and retain reimbursement for the excess personal property from the recipient: ...


reimbursement? (a) You may require reimbursement in an amount up to the fair market value of the property when the transfer involves property...


property? Yes, you must report annually to GSA personal property furnished in any manner in that year to any non-Federal recipients, with respect...


recipients? (a) Submit your annual report of personal property furnished to non- Federal recipients, in letter form, to GSA, Personal Property...


it to GSA? Yes, you may abandon or destroy excess personal property when you have made a written determination that the property has no commercial value or...


To abandon or destroy excess personal property, an authorized official of your agency makes a written finding that must be approved by a...


Yes, the following restrictions apply: (a) You must not abandon or destroy property in a manner which is detrimental or dangerous to public...


property? Except as provided in Sec. 102-36.330, you must provide public notice of intent to abandon or destroy excess personal property, in a format...


of excess personal property? Yes, you are not required to provide public notice when: (a) The value of the property is so little or the...


must be disposed of differently from normal disposal procedures? Yes, you must comply with the additional provisions in this subpart when disposing of the...


(a) You must report to GSA all excess aircraft, regardless of condition or dollar value, and provide the following information on the SF 120: (1) Manufacturer,...


Parts (FSCAP)? Yes, you may dispose of excess FSCAP, but first you must determine whether the documentation available is adequate to allow transfer, donation,...


part designated as FSCAP is assigned an alpha Criticality [[Page 108]] Code, and the code is annotated on the original transfer document when you acquire...


The FSCAP Criticality Codes are contained in the following table: ------------------------------------------------------------------------ FSCAP code...


have no FSCAP designation? When disposing of life-limited aircraft parts that have no FSCAP designation, you must ensure that tags and labels, historical data...


in the performance of law enforcement duties? Yes, under Public Law 105-27 (111 Stat. 244), when the canine is no longer needed for law enforcement duties, you may...


excess personal property for disaster relief? Yes, upon declaration by the President of an emergency or a major disaster, you may loan excess personal property to...


Yes, unless you have specific statutory authority to do otherwise, excess firearms may be transferred only to those Federal agencies authorized to acquire firearms for official use....


property? Your agency is responsible for disposing of your foreign excess personal property, as provided by title IV of the...


excess personal property? When disposing of foreign excess personal property you must: (a) Determine whether it is in the interest of the U.S. Government...


To dispose of foreign excess personal property, you may: (a) Offer the property for re-use by U.S. Federal agencies overseas; (b) Return the property to the...


property? You may request GSA's assistance in the screening of foreign excess personal property for possible re-use by eligible recipients within the...


personal property is returned to the United States? When foreign excess property is to be returned to the U.S. for the purpose of an approved transfer or...


If your agency has gift retention authority, you may retain gifts from the public. Otherwise, you must report gifts you receive on a SF 120 to GSA. You must report...


intangible personal property? Report intangible personal property to GSA, Personal Property Management Division (FBP), Washington, D.C. 20406. You must not transfer...


property? (a) When the gift is offered with the condition that the property be sold and the proceeds used to reduce the public debt, report the gift to...


entities? Report foreign gifts on a SF 120 to GSA, Personal Property Management Division (FBP), Washington, DC 20406, for possible use by your agency, or...


Yes, but only in accordance with part 101-42 of this title. When reporting excess hazardous property to GSA, certify on the SF 120 that the property has been packaged...


List Items (CCLIs)? You may dispose of excess MLIs/CCLIs only when you comply with the additional disposal and demilitarization (DEMIL)...


List Items (CCLIs) requiring demilitarization? You identify MLIs/CCLIs requiring demilitarization by the demilitarization code that is assigned to each MLI...


and binding equipment and supplies? Yes, in accordance with 44 U.S.C. 312, you must submit reports of excess printing and binding machinery,...


from or through the American National Red Cross? Yes, when reporting excess personal property which was processed, produced, or donated by the American National...


(a) When there are quantities on hand that would not be utilized by the expiration date and cannot be returned to the vendor for credit, you must report such expected overage as...


You must identify the property as shelf-life items by ``SL'', indicate the expiration date, whether the date is the original or an extended date, and if the date is...


national emergency purposes? When the remaining shelf life of any medical materials or supplies held for national emergency purposes is of too short a period to...


with other Federal agencies? Yes, you may transfer or exchange excess medical shelf-life items held for national emergency purposes with any other Federal...


(a) When you dispose of excess vessels you must indicate on the SF 120 the following information: (1) Whether the vessel has been inspected by the Coast Guard. ...


(a) The Stevenson-Wydler Technology Innovation Act of 1980, as amended (15 U.S.C. 3710(i)), authorizes Federal agencies to transfer excess...


surplus Federal personal property located within a State, including foreign excess personal property returned to a State for handling as surplus property. For purposes of...


of the Federal Property and Administrative Services Act of 1949 (40 U.S.C. 484(j)(1)), as amended (the Property Act), gives the General Services Administration...


with this part if you are a holding agency or a recipient of Federal surplus personal property approved by GSA for donation (e.g., a State agency for surplus property (SASP) or...


See Sec.Sec. 102-2.60 through 102-2.110 of this chapter to request a deviation from the requirements of this part. ...


to this part: Cannibalization means to remove serviceable parts from one item of equipment in order to install them on another item of equipment. Donee means any...


becomes available for donation the day following the surplus release date. This is the point at which the screening period has been completed without transfer to a...


the donation of most surplus property to eligible donees in their States in accordance with this part. (b) The GSA handles the donation of surplus property to...


All surplus property (including property held by working capital funds established under 10 U.S.C. 2208 or in similar funds) is available for donation to eligible recipients, except...


to participate in the donation program may screen property, concurrently with Federal agencies, as soon as the property is reported as excess up until the surplus...


The process for requesting surplus property for donation varies, depending on who is making the request. (a) Donees should submit their requests for property...


The receiving organization (the transferee) is responsible for any packing, shipping, or transportation charges associated with the transfer of surplus property...


holding agency premises? The transferee (or the transferee's agent) must remove property from the holding agency premises within 15 calendar days after being...


number of items than approved by GSA on the SF 123? When the quantity of property received doesn't agree with that approved by GSA on the SF 123, the transferee...


should include: (a) The name and address of the holding agency; (b) All pertinent GSA and holding agency control numbers, in addition to the original transfer...


Surplus property not transferred for donation is generally offered for sale under the provisions of part 101-45 of this title. Under the appropriate circumstances (see...


donation? Yes, surplus property being offered for sale may be withdrawn for donation if approved by GSA. GSA will not approve requests for the withdrawal of...


The General Services Administration (GSA) is responsible for supervising and directing the disposal of surplus personal property. In addition to...


case of requests from two or more SASPs, GSA will use the allocating criteria in Sec. 102-37.100. When competing requests are received from public airports and SASPs, GSA will...


SASPs? GSA allocates property among the SASPs on a fair and equitable basis using the following factors: (a) Extraordinary needs caused by disasters or...


Yes, biennially, GSA must compile a report containing: (a) A full and independent evaluation of the operation of programs for the donation of...


property? Your donation responsibilities as a holding agency begin when you determine that property is to be declared excess. You must then: (a) Let GSA...


Yes, you, as a holding agency, may charge the transferee for the direct costs you incurred incident to a donation transfer, such as your packing, handling,...


without going through GSA? Generally, a holding agency may not donate surplus property directly to eligible non-Federal recipients without going through...


(a) Some donations of surplus property that do not require GSA's approval are: (1) Donations of condemned, obsolete, or other specified material by a military department or...


As a SASP, your responsibilities in the donation of surplus property are to: (a) Determine whether or not an entity seeking to obtain...


donees? In order to receive transfers of surplus property, a SASP must: (a) Have a GSA-approved State plan of operation; and (b) Provide...


operation is a document developed under State law and approved by GSA in which the State sets forth a plan for the management and administration of the SASP in the donation...


plan? The State legislature must develop the plan. The chief executive officer of the State must submit the plan to the Administrator of General Services...


The State legislature must ensure the plan conforms to the provisions of subsection 203(j)(4) of the Property Act (40 U.S.C. 484(j)) and includes the information and assurances...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-37.155] [Page 121] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-37--DONATION OF SURPLUS PERSONAL PROPERTY--Table of Contents Subpart D--State Agency for Surplus Property (SASP) Sec. 102-37.155 When does a plan take effect? The plan takes effect on the date GSA notifies the chief executive officer of the State that the plan is approved. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-37.160] [Page 121] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-37--DONATION OF SURPLUS PERSONAL PROPERTY--Table of Contents Subpart D--State Agency for Surplus Property (SASP) Sec. 102-37.160 Must GSA approve amendments or modifications to the plan? Yes, GSA must approve amendments or modifications to the plan. ...


Yes, proposed plans and major amendments to existing plans require general notice to the public for comment. A State must publish a general notice of the plan or amendment at least...


plan? If a SASP does not operate in accordance with its plan, GSA may withhold allocation and transfer of surplus property until the nonconformance...


donation? A SASP may conduct onsite screening at various Federal facilities, contact or submit want lists to GSA, or use GSA's or other agencies'...


facilities? Yes, SASP personnel or donee personnel representing a SASP must have a valid screener-identification card (GSA Optional Form 92,...


its donees? (a) To obtain screening authorization for itself or donees, a SASP must submit an Optional Form 92 (with the signature and an affixed...


You must maintain a current record of all individuals authorized to screen for your SASP, including their names, addresses, telephone numbers, qualifications to screen, and...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-37.195] [Page 122] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-37--DONATION OF SURPLUS PERSONAL PROPERTY--Table of Contents Subpart D--State Agency for Surplus Property (SASP) Sec. 102-37.195 Does a SASP have to have a donee in mind to request surplus property? Generally yes, you should have a firm requirement or an anticipated demand for any property that you request. ...


for donation? When requesting or applying for property, you must certify that: (a) You are the agency of the State designated under State law that has...


surplus property picked up by or shipped to your SASP, you must agree to the following: (a) You will make prompt statewide distribution of such property, on a fair...


property for donation? No, you must certify that you will provide a drug-free workplace only as a condition for retaining surplus property for SASP...


You are subject to the anti-lobbying certification and disclosure requirements in part 105-69 of this title when all of the following conditions apply: (a) You...


when submitting a transfer request? Yes, a SASP must obtain written justification from the intended donee, and submit it to GSA along with the...


a surplus aircraft or vessel? (a) For each SF 123 that you submit to GSA for transfer of a surplus aircraft or vessel covered by Sec. 102-37.455 include: ...


vessels include? A letter of intent for obtaining surplus aircraft or vessels must provide: (a) A description of the aircraft or vessel requested. If the...


property for cannibalization? When a donee wants surplus property to cannibalize, include the following statement on the SF 123: ``Line Item Number(s)___requested...


To justify a transfer request for surplus firearms, the requesting SASP must obtain and submit to GSA a letter of intent from the intended donee that provides: ...


To safeguard surplus property in your custody, you must provide adequate protection of property in your custody, including protection against the hazards of...


of surplus property in its custody? If you learn that surplus property in your custody has been damaged or lost, you must always notify GSA and notify the...


No, you are not required to carry insurance on Federal surplus property in your custody. However, if you elect to carry insurance and the insured property is lost or...


All SASPs must document the distribution of Federal surplus property on forms that are prenumbered, provide for donees to indicate the primary purposes for which they...


State? Yes, you may distribute surplus property to eligible donees of another State, if you and the other SASP determine that such an arrangement will be...


Yes, you can retain surplus property for use in operating the donation program, but only if you have a cooperative agreement with GSA that allows you to do so. You must obtain...


in payment of service charges? No, service charge payments must readily identify the donee institution as the payer (or the name of the...


from service charges may be deposited, invested, or used in accordance with State law to: (a) Cover direct and reasonable indirect costs of operating the SASP; ...


and programs? No, except as provided in Sec. 102-37.495, you must use funds collected from service charges, or from other sources such as proceeds from...


(a) As soon as it becomes clear that you cannot donate the surplus property, you should first determine whether or not the property is usable. (1) If you...


requesting SASP must submit a SF 123, Transfer Order Surplus Personal Property, to the GSA regional office in which the releasing SASP is located. GSA will approve or disapprove...


property for disposal? When reporting unneeded usable property that is not required for transfer to another SASP, provide GSA with the: (a) Best...


(either as usable property or scrap)? Yes, you may act as GSA's agent in selling undistributed surplus property (either as usable property or scrap) if...


(a) Your request to sell undistributed surplus property must include: (1) The proposed sale date; (2) A listing of the property; ...


retransferred or sold? (a) When undistributed surplus property is transferred to a Federal agency or another SASP, or disposed of by public sale, you are...


property? (a) You may abandon or destroy undistributed surplus property when you have made a written finding that the property has no commercial value...


cooperative agreement? Section 203(n) of the Property Act (40 U.S.C. 484(n)) allows GSA, or Federal agencies designated by GSA, to enter into cooperative...


reimbursed by the parties receiving such support? The parties to a cooperative agreement must decide among themselves the extent to which the costs of the...


Yes, with GSA's concurrence and where authorized by State law, a SASP may enter into an agreement with an adjacent State to act as its agent and...


You may terminate a cooperative agreement with GSA 60-calendar days after providing GSA with written notice. For other cooperative agreements with other authorized parties, you or...


a SASP receives $300,000 or more a year in surplus property or other Federal assistance, it must be audited in accordance with the Single Audit Act (31 U.S.C. 7501-7507)...


exempt a SASP from other reviews of its program? No, although SASPs are covered under the single audit process in OMB Circular A-133, from time to time the...


A-133 requirements? SASPs, if they donate $300,000 or more in Federal property to a donee in a fiscal year, must ensure that the donee has an audit performed...


on donations. Submit a GSA Form 3040, State Agency Monthly Donation Report of Surplus Personal Property, to the appropriate GSA regional office by the 25th day of the...


agency? Before suspending operations, a SASP must submit to GSA a liquidation plan that includes: (a) Reasons for the liquidation; (b) A schedule...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-37.370] [Page 129] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-37--DONATION OF SURPLUS PERSONAL PROPERTY--Table of Contents Subpart D--State Agency for Surplus Property (SASP) Sec. 102-37.370 Do liquidation plans require public notice? Yes, a liquidation plan constitutes a major amendment of a SASP's plan of operation and, as such, requires public notice. ...


How is the pronoun ``you'' used in this subpart? The pronoun ``you,'' when used in this subpart, refers to the State agency for surplus...


What is the statutory authority for donations of surplus Federal property made under this subpart? The following statutes provide the authority to donate...


Who determines if a prospective donee applicant is eligible to receive surplus property under this subpart? (a) For most public and nonprofit activities, the...


What basic criteria must an applicant meet before a SASP can qualify it for eligibility? To qualify for donation program eligibility through a SASP, an...


How can a SASP determine whether an applicant meets any required approval, accreditation, or licensing requirements? A SASP may accept the following...


What type of eligibility information must a SASP maintain on donees? In general, you must maintain the records required by your State plan to document...


How often must a SASP update donee eligibility records? You must update donee eligibility records as needed, but no less than every 3 years, to ensure that...


What must a SASP do if a donee fails to maintain its eligibility status? If you determine that a donee has failed to maintain its eligibility status, you...


What should a SASP do if an applicant appeals a negative eligibility determination? If an applicant appeals a negative eligibility determination, forward...


May a SASP grant conditional eligibility to a not-for-profit organization whose tax-exempt status is pending? No, under no circumstances may you grant...


What property can a SASP make available to a donee with conditional eligibility? You may only make available surplus property that the donee can...


For what purposes may donees acquire and use surplus property? A donee may acquire and use surplus property only for the following authorized purposes: ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-37.440] [Page 132] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-37--DONATION OF SURPLUS PERSONAL PROPERTY--Table of Contents Subpart E--Donations to Public Agencies, Service Educational Activities (SEAs), and Eligible Nonprofit Organizations Sec. 102-37.440 May donees acquire property for exchange? No, a donee may not acquire property with the intent to sell or trade it for other assets. ...


What certifications must a donee make before receiving property? Prior to a SASP releasing property to a donee, the donee must certify that: (a) It is a...


What agreements must a donee make? Before a SASP may release property to a donee, the donee must agree to the following conditions: (a) The property...


On what categories of surplus property has GSA imposed special handling conditions or use limitations? GSA has imposed special handling or processing...


What special terms and conditions apply to the donation of aircraft and vessels? The following special terms and conditions apply to the donation of aircraft...


May a SASP modify or release any of the terms and conditions of donation? You may alter or grant releases from State-imposed restrictions, provided your...


At what point may restrictions be released on property that has been authorized for cannibalization? Property authorized for cannibalization must remain under...


What are the requirements for releasing restrictions on property being considered for exchange? GSA must consent to the exchange of donated property under...


What must a SASP do to ensure that property is used for the purpose(s) for which it was donated? You must conduct utilization reviews, as provided in your plan...


What actions must a SASP take if a review or other information indicates noncompliance with donation terms and conditions? If a review or other...


When must a SASP coordinate with GSA on compliance actions? You must coordinate with GSA before selling or demanding payment of the fair market or fair rental value...


How must a SASP handle funds derived from compliance actions? You must handle funds derived from compliance actions as follows: (a) Enforcement of...


May a donee receive reimbursement for its donation expenses when unneeded property is returned to the SASP? When a donee returns unneeded property to a SASP, the...


How does a donee apply for and receive reimbursement for unneeded property returned to a SASP? If the donee has incurred repair expenses for property it...


Are there special requirements for donating property to SEAs? Yes, only DOD-generated property may be donated to SEAs. When donating DOD property to an eligible...


Do SEAs have a priority over other SASP donees for DOD property? Yes, SEAs have a priority over other SASP donees for DOD property, but only if DOD requests...


The authority for public airport donations is 49 U.S.C. 47151. 49 U.S.C. 47151 authorizes executive agencies to give priority consideration to requests from a public airport...


public airports? In the donation of surplus property to public airports, the Federal Aviation Administration (FAA), acting under delegation from the DOT,...


the public airport donation program? So that GSA has information on which to base its discretionary authority to approve the donation of surplus personal property,...


Cross? Subsection 203(l) of the Property Act (40 U.S.C. 484(l)) authorizes GSA to donate to the Red Cross, for charitable use, such property as was...


The Red Cross may receive surplus gamma globulin, dried plasma, albumin, antihemophilic globulin, fibrin foam, surgical dressings, or other products or...


property? Upon receipt of information from GSA regarding the availability of surplus property for donation, the Red Cross will: (a) Have 21 calendar...


not request? Property the Red Cross declines to request will be offered to SASPs for distribution to eligible donees. If such property is transferred, GSA...


is any department, agency, special purpose district, or other instrumentality of a State or local government; any Indian tribe; or any agency of the...


Subsection 202(h) of the Property Act (40 U.S.C. 483(h)) authorizes the abandonment, destruction, or donation to public bodies of property which has no commercial value...


this subpart? Only that property a holding agency has made a written determination to abandon or destroy (see process in part 102-36 of this chapter) may be...


There is no special form for holding agencies to process donations. A holding agency may use any document that meets its agency's needs for...


There is no special form for holding agencies to process donations. A holding agency may use any document that meets its agency's needs for...
...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-39.5] [Page 144] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-39--REPLACEMENT OF PERSONAL PROPERTY PURSUANT TO THE EXCHANGE/SALE AUTHORITY--Table of Contents Subpart A--General Sec. 102-39.5 How are the terms ``I'' and ``you'' used in this part? Use of pronouns ``I'' and ``you'' throughout this part refer to executive agencies. ...


This part covers the exchange/sale authority, and applies to all personal property owned by executive agencies worldwide. For the exchange/sale of aircraft parts and hazardous...


You should use the exchange/sale authority to: (a) Reduce the cost of replacement personal property. If you have personal property that needs to be replaced,...


The following definitions apply to this part: Acquire means to procure or otherwise obtain personal property, including by lease. Combat material means...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-39.25] [Page 145] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-39--REPLACEMENT OF PERSONAL PROPERTY PURSUANT TO THE EXCHANGE/SALE AUTHORITY--Table of Contents Subpart A--General Sec. 102-39.25 How do I request a deviation from this part? See Sec.Sec. 102-2.60 through 102-2.110 of this chapter to request a deviation from the requirements of this part. ...


You should not use the exchange/sale authority if the exchange allowance or estimated sales proceeds for the property will be unreasonably low....


do an exchange or a sale? You must determine whether an exchange or sale will provide the greater return for the Government. When estimating the return under each...


the exchange/sale of personal property? You must not use the exchange/sale authority for: (a) The following FSC groups of personal property: ...


of personal property? You may use the exchange/sale authority only if you meet all of the following conditions: (a) The property exchanged or sold...


for exchange/sale in Sec. 102-39.50? The exceptions that apply to the conditions for exchange/sale Sec. 102-39.50 are: (a) You may exchange books...


Exchange of property may be accomplished by either of the following methods: (a) The supplier (e.g., a Government agency, commercial or private...


(a) You must use the methods, terms, and conditions of sale, and the forms prescribed in Sec. 101-45.304 of this title in the sale of property being replaced, except for...


the proceeds of sale? You must account for sales proceeds in accordance with the general finance and accounting rules applicable to you. Except as...


report? (a) You must submit, within 90 calendar days after the close of each fiscal year, a summary report in a format of your choice on the exchange/sale...


This part covers the acceptance, utilization, donation, and disposal of gifts and decorations from foreign governments under 5 U.S.C. 7342. If you receive gifts other than from...


The following definitions apply to this part: Decoration means an order, device, medal, badge, insignia, emblem, or award offered by or received from a...


a foreign gift or decoration? Employees, with the approval of their employing agencies, may accept and retain: (a) Gifts of minimal value received...


for gifts and decorations that employees are not authorized to retain? (a) Non-monetary gifts or decorations. When an employee receives a non-monetary gift above...


disposal? (a) The employing agency retains custody of gifts and decorations that employees have expressed an interest in purchasing. (b) GSA...


transfers of gifts and decorations? No, all transfers of gifts and decorations to Federal agencies or donation through SASPs will be without reimbursement. However,...


(a) A commercial appraisal is necessary when an employee indicates an interest in purchasing a gift or decoration and must be obtained before the gift or decoration...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-42.45] [Page 151] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-42--UTILIZATION, DONATION, AND DISPOSAL OF FOREIGN GIFTS AND DECORATIONS--Table of Contents Subpart A--General Provisions Sec. 102-42.45 Who obtains a commercial appraisal? The employing agency obtains a commercial appraisal. ...


There is no special format for a commercial appraisal, but it must be: (a) On official company letterhead; (b) Prepared in the United States; ...


appraisal? The employing agency must attach the commercial appraisal to a Standard Form (SF) 120, Report of Excess Personal Property. ...


by Senators and Senate employees? Gifts and decorations received by Senators and Senate employees are deposited with the Secretary of the Senate for...


Antiquities does not dispose of a gift or decoration? If the Commission on Art and Antiquities does not dispose of a gift or decoration, then it must be reported to...


the President or a member of the President's family? The National Archives and Records Administration normally handles gifts and decorations received by the...


Gifts containing hazardous materials are handled in accordance with the requirements and provisions of this part and part 101-42 of...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-42.80] [Page 152] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-42--UTILIZATION, DONATION, AND DISPOSAL OF FOREIGN GIFTS AND DECORATIONS--Table of Contents Subpart B--Utilization of Foreign Gifts and Decorations Sec. 102-42.80 To whom do ``we'', ``you'', and their variants refer? Use of pronouns ``we'', ``you'', and their variants throughout this subpart refers to the employing agency. ...


we report to GSA? You must report to GSA gifts of more than minimal value, except for monetary gifts that have no historic or numismatic value (see Sec. 102- 42.20),...


reporting gifts or decorations that were retained for official use but are no longer needed? Non-monetary gifts or decorations that were retained for official use must...


decorations as excess personal property? You must complete a Standard Form (SF) 120, Report of Excess Personal Property, and send it to the General...


gift or decoration from another agency? To obtain an excess gift or decoration from another agency, you would complete a Standard Form (SF) 122, Transfer Order...


be included on the SF 122? Conspicuously mark the SF 122, ``FOREIGN GIFTS AND/OR DECORATIONS'', and include all information furnished by the employing agency...


request? You may only request excess gifts and decorations for public display or other bona fide agency use and not for the personal benefit of any individual....


transferred gifts and decorations are no longer required for official use? When transferred gifts and decorations are no longer required for official use, report...


donated to State agencies? If there is no Federal requirement for the gifts or decorations, and if gifts were not sold to the employee,...


decorations accomplished? The State Agencies for Surplus Property (SASP) must initiate the process on behalf of a prospective donee (e.g., units of State or...


the donation of gifts and decorations? Yes, GSA imposes special handling and use limitations on the donation of gifts and decorations. The SASP...


obtained before a foreign gift or decoration is offered for public sale? The Secretary of State or the Secretary's designee must approve any sale of foreign gifts...


foreign gift or decoration to an employee conducted? Foreign gifts and decorations must be offered first through negotiated sales to the employee who has indicated...


a foreign gift or decoration authorized? A public sale is authorized if a foreign gift or decoration: (a) Survives Federal utilization screening; (b) Is...


sales? The proceeds from the sale of foreign gifts or decorations must be deposited in the Treasury as miscellaneous receipts, unless...


decorations be destroyed? Yes, foreign gifts or decorations that are not sold under this part may be destroyed and disposed of as scrap or for their material content...


and parts 102-72 through 102-82 of this chapter apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities...


(b) Real estate acquisition; (c) Facility management; (d) Real property disposal; (e) Design and construction; (f) Art-in-architecture; ...


and Administrative Services Act of 1949, 63 Stat. 377, as amended. Airport means any area of land or water that is used, or intended for use, for the landing...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-71.25] [Page 161] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-71--GENERAL--Table of Contents Sec. 102-71.25 Who must comply with GSA's real property policies? Federal agencies operating under, or subject to, the authorities of the Administrator of General Services must comply with these policies. ...


the policies presented in parts 102-71 through 102-82 of this chapter. Also, Federal agencies must make the provisions of any contract with private sector real property...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-71.35] [Page 161] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-71--GENERAL--Table of Contents Sec. 102-71.35 Are agencies allowed to deviate from GSA's real property policies? Yes, see Sec. Sec. 102-2.60 through 102-2.110 of this chapter to request a deviation from the requirements of these real property policies. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-72.5] [Page 162] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-72--DELEGATION OF AUTHORITY--Table of Contents Sec. 102-72.5 What is the scope of this part? The real property policies contained in this part apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-72.10] [Page 162] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-72--DELEGATION OF AUTHORITY--Table of Contents Sec. 102-72.10 What basic policy governs delegation of authority to Federal agencies? The Administrator of General Services may delegate and may authorize successive redelegations of the real property authority vested in the Administrator to any Federal agency. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-72.15] [Page 162] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-72--DELEGATION OF AUTHORITY--Table of Contents Sec. 102-72.15 What criteria must a delegation meet? Delegations must be in the Government's best interest, which means that GSA must evaluate such factors as whether a delegation would be cost effective for the Government in the delivery of space. ...


to the parameters described in each delegation of authority document, and Federal agencies may only exercise the authority of the Administrator that is specifically...


Authority; (b) Delegation of Real Property Management and Operation Authority; (c) Delegation of Individual Repair and Alteration Project Authority; ...


(a) Categorical space delegations, Agency special purpose space delegations, and delegations to specific agencies for certain space and lands outside urban areas...


general [[Page 163]] purpose space mentioned in Sec. 102-72.30(b), GSA may consider granting an ACO delegation when Federal agencies: (a) Occupy...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-72.40] [Page 163] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-72--DELEGATION OF AUTHORITY--Table of Contents Sec. 102-72.40 What are facility management delegations? Facility management delegations give Executive agencies authority to operate and manage buildings day to day, to perform individual repair and alteration projects and manage real property leases. ...


facilities are: (a) Real property management and operation authority; (b) Individual repair and alteration project authority; and (c) Lease...


delegation, Executive agencies have the authority to operate and manage buildings day to day. Delegated functions may include building operations, maintenance, recurring...


be delegated real property management and operation authority when it: (a) Occupies at least 90 percent of the space in the Government- controlled facility or has...


delegation of authority, Executive agencies have the responsibility to perform individual repair and alterations projects. Executive agencies are delegated repair and...


be delegated repair and alterations authority for other individual alteration projects when they demonstrate the ability to perform the delegated repair and...


agencies have the authority to utilize and dispose of excess or surplus real and related personal property and to grant approvals and make determinations subject to...


agencies are infrequent, GSA may delegate authority to them based on situations involving certain low-value properties and when they can demonstrate that they have...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-72.90] [Page 164] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-72--DELEGATION OF AUTHORITY--Table of Contents Sec. 102-72.90 What are Executive agencies' responsibilities under a security delegation of authority from GSA? With a security delegation, Executive agencies have the authority and responsibility to protect persons and property at the locations identified in the delegation document. ...


when any of the following conditions exist: (a) A clear and unique security requirement; (b) A critical national security issue; (c) An intelligence or...


have the authority to negotiate and execute utility services contracts for periods over one year but not exceeding ten years for their use and benefit. Agencies...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-72.105] [Page 164] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-72--DELEGATION OF AUTHORITY--Table of Contents Sec. 102-72.105 What are the requirements for obtaining a utility services delegation of authority from GSA? Executive agencies may be delegated utility services authority when they have the technical expertise and adequate staffing. ...


part apply to Federal agencies, including the General Services Administration (GSA)/Public Buildings Service (PBS), operating under, or subject to, the authorities of...


Federal agencies should first seek space in Government-owned and Government-leased buildings. If suitable Government-controlled space is unavailable, Federal agencies...


Federal agencies, upon approval from GSA, may provide real estate acquisition and related services, including leasing (with or without purchase options), building...


Executive agencies must comply with the location policies in this part and part 102-83 of this chapter. ...


constructing, or leasing space? Prior to acquiring, constructing, or leasing space, Federal agencies must comply with the provisions of section 110(a) of the...


No, a prospectus is not required if the dollar value of a project does not exceed the prospectus threshold. The Public Buildings Act of 1959, as amended, 40 U.S.C....


approval by the Senate and the House of Representatives if the dollar value exceeds the prospectus threshold. In order to obtain this approval, prospectuses for...


satisfy their space needs? Federal agencies may consider leases of privately owned land and buildings only when needs cannot be met satisfactorily...


space subject to requirements of this part? No, Federal agencies possessing independent statutory authority to acquire [[Page 168]] leased space are...


leases on the most favorable basis to the Federal Government, with due consideration to maintenance and operational efficiency, and at charges consistent with prevailing...


approval from GSA, may enter into lease agreements with any person, partnership, corporation, or other public or private entity, provided that such lease agreements do not...


leasing certain types of space are as follows: (a) In general, Federal agencies may not lease any space to accommodate computer and telecommunications...


Yes, executive agencies must acquire leased space by negotiation, except where the sealed bid procedure is required by the Competition in Contracting Act of 1984 (CICA), as amended...


Federal agencies, upon approval from GSA, must perform all functions of leasing building space, and land incidental thereto, for their use except as provided in...


leased or to be leased? No one, except the Contracting Officer or his or her designee, may contact lessors, offerors, or potential offerors concerning space leased or...


leasing functions? Yes, upon request, GSA may perform, on a reimbursable basis, all functions of leasing building space, and land incidental thereto, for Federal...


property by lease? Federal agencies must apply the contingent fee policies in 48 CFR 3.4 to all negotiated and sealed bid contracts for the acquisition of real...


(a) Cooperate with and assist the Administrator of General Services in carrying out his responsibilities respecting office buildings and space; (b)...


Yes, executive agencies must obtain full and open competition among suitable locations meeting minimum Government requirements, except as otherwise provided by CICA...


acquiring leased space? Yes, Federal agencies must give a price preference to space in historic properties when acquiring leased space using either the lowest...


Agencies may consider leasing with a purchase option at or below fair market value, consistent with the lease-purchase scoring rules, when one or more of the following...


purchase options? All Federal agencies must follow the budget scorekeeping rules for leases, capital leases, and lease-purchases identified in appendices A and B...


Federal agencies may perform for themselves all functions necessary to acquire leased space in buildings and land incidental thereto when: (a) The authority may...


a standing delegation of authority from the Administrator of General Services to a Federal agency to acquire a type of space identified in Sec. 102-73.150 subject to limitations...


in Sec.Sec. 102-73.225 through 102- 73.235, all Federal agencies are authorized to acquire the types of space listed in Sec. 102-73.150 and, except where otherwise...


Federal agencies can use categorical space delegations to acquire: (a) Space to house antennas, repeaters, or transmission equipment; (b) Depots, including,...


space delegation is a standing delegation of authority from the Administrator of General Services to specific Federal agencies to lease their own special purpose space...


to the limitations on annual rental amounts, lease terms, and leases on parking spaces cited in Sec.Sec. 102-73.225 through 102- 73.235, the agencies listed below are authorized...


The Department of Agriculture is delegated the authority to lease the following types of space: [[Page 172]] (a) Cotton classing laboratories (lease...


The Department of Commerce is delegated authority to lease the following types of space: (a) Space required by the Census Bureau in connection with conducting the...


The Department of Defense is delegated authority to lease the following types of space: (a) Air Force--Civil Air Patrol Liaison Offices and land incidental thereto...


The Department of Energy is delegated authority to lease facilities housing the special purpose or special location activities of the old Atomic...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-73.185] [Page 172] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-73--REAL ESTATE ACQUISITION--Table of Contents Subpart B--Acquisition by Lease Sec. 102-73.185 What types of special purpose space may the Federal Communications Commission lease? The Federal Communications Commission is delegated authority to lease monitoring station sites. ...


The Department of Health and Human Services is delegated authority to lease laboratories (lease terms, including all options, limited to...


The Department of the Interior is delegated authority to lease the following types of space: (a) Space in buildings and land incidental thereto used by field...


The Department of the Justice is delegated authority to lease the following types of space: (a) U.S. marshals office in any Alaska location (lease terms, including...


The Office of Thrift Supervision is delegated authority to lease space for field offices of Examining Divisions required to be located within Office of Thrift...


The Department of Transportation is delegated authority to lease the following types of space (or real property): (a) Land for the Federal Aviation Administration (FAA)...


The Department of Treasury is delegated authority to lease the following types of space: (a) Space and land incidental thereto for the use of the Comptroller of...


The Department of Veterans Affairs is delegated authority to lease the following types of space: (a) Guidance and training centers located at schools and...


In accordance with section 7(a) of the Public Buildings Act of 1959, as amended (40 U.S.C. 606), Federal agencies must submit a prospectus to the Administrator of General Services...


delegated lease acquisition authority from GSA? Pursuant to GSA's long-term authority contained in section 210(h)(1) of the Federal Property and Administrative Services Act...


Federal agencies that need parking must utilize available Government-owned or leased facilities. Federal agencies must make inquiries regarding availability of...


Buildings Agencies may consider purchase of buildings on a case-by-case basis when one or more of the following conditions exist: (a) It...


when purchasing buildings? Yes, when purchasing buildings, agencies must comply with the location policies in this part and part 102-83 of...


Agencies must locate proposed Federal buildings on sites that are most advantageous to the United States. Executive agencies must consider factors such as whether the...


Federal agencies must follow the land acquisition policy in the Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. 4651-4655, that: ...


To facilitate land acquisition, Federal agencies must: (a) Obtain one appraisal on each parcel, tract, or other real property; (b) Pay a property owner...


the amount established as just compensation? Yes, Federal agencies must provide the owner with a written statement of this amount and summarize the basis for it. When...


owner that explains the basis for just compensation? The summary statement must: (a) Identify the real property and the estate or interest the Federal agency...


a tenant? Yes, Federal agencies must not: (a) Duplicate any payment to the tenant otherwise authorized by law; and (b) Pay a tenant unless the...


property? Federal agencies must: (a) Reimburse property owners for all reasonable expenses actually incurred for recording fees, transfer taxes,...


a property owner because of a condemnation proceeding? Federal agencies must pay reasonable expenses for attorneys, appraisals, and engineering fees that a property owner...


Federal agencies, upon approval from GSA, must provide appropriate relocation assistance under the Uniform Relocation Assistance and Real Property Acquisition Policies Act...


apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of...


and maintain Government- owned and leased buildings in a manner that provides for quality space and services consistent with their operational needs and accomplishes...


Occupants of facilities under the custody and control of Federal agencies must: (a) Cooperate to the fullest extent with all pertinent facility procedures...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-74.20] [Page 181] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-74--FACILITY MANAGEMENT--Table of Contents Subpart B--Facility Management Sec. 102-74.20 What are occupancy services? Occupancy services are: (a) Building services (see Sec. 102-74.35); (b) Concession services; and (c) Conservation programs. ...


Executive agencies, upon approval from GSA, must manage, administer and enforce the requirements of agreements (such as Memoranda of Understanding) and contracts that provide for...


Executive agencies must provide occupancy services that substantially conform to nationally recognized standards. As needed, executive agencies may adopt other standards for...


from GSA, must provide: (a) Building services such as custodial, solid waste management (including recycling), heating and cooling, landscaping and grounds...


by a Randolph-Sheppard Act vendor, commercial contractor or nonprofit organization (see definition in Sec. 102-71.20 of this chapter), in vending facilities such as: ...


from GSA, must provide concession services where building population supports such services and when the availability of existing commercial services is insufficient to...


space? No, Public Law 104-52, Section 636, prohibits the sale of tobacco products in vending machines in Government-owned and leased space. The Administrator of GSA...


permit or contractual arrangement? Commercial vendors and nonprofit organizations must operate vending facilities, including cafeterias, under a contractual arrangement...


With certain exceptions, the Randolph-Sheppard Act (20 U.S.C. 107 et seq.) requires that blind persons licensed by a State licensing agency under the provisions of...


agreement? Except for cafeterias, Randolph-Sheppard Act vendors must obtain a permit from a Federal agency prior to operating vending facilities....


a vending facility, Federal agencies must describe the vending facility location and indicate: (a) The name of the applicant State licensing agency; (b) That the...


program for blind persons? State licensing agencies must: (a) Prescribe necessary procedures so that when they select vendors and employees for vending...


The State licensing agency must attempt to resolve day-to-day problems pertaining to the operation of the vending facility in an informal manner with the participation of the...


vendor performance issues? Federal agencies must report in writing any unresolved vendor issues concerning the terms of the permit, the Randolph-Sheppard...


vending facility program for blind persons? Federal agencies, upon approval from GSA, must report to the Secretary of Education at the end of each fiscal year: ...


and water efficiency and promote the use of solar and other renewable energy. These programs must promote and maintain an effective source reduction activity...


identified in Sec. 102-74.35(a)), alterations and modernizations for real property assets. Typically, these are the type of repairs and alterations necessary to...


from GSA, must provide asset services such as repairs (in addition to those minor repairs identified in Sec. 102-74.35(a)), alterations, and modernizations for real...


Executive agencies must provide asset services that maintain continuity of Government operations, continue efficient building operations, extend the useful life of buildings and...


No, a prospectus is not required to be submitted before emergency alterations can be performed. Federal agencies must immediately alter a building if the...


is to be financed in whole or in part from funds appropriated to the requesting agency may be performed without a prospectus if: (a) Payment is made from...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-74.130] [Page 184] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-74--FACILITY MANAGEMENT--Table of Contents Subpart B--Facility Management Sec. 102-74.130 When a prospectus is required, can GSA prepare a prospectus for a reimbursable alteration project? Yes, if requested by a Federal agency, GSA will prepare a prospectus for a reimbursable alteration project. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-74.135] [Page 184] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-74--FACILITY MANAGEMENT--Table of Contents Subpart B--Facility Management Sec. 102-74.135 Who selects construction and alteration projects that are to be performed? The Administrator of General Services selects construction and alteration projects to be performed. ...


The Administrator selects projects based on a continuing investigation and survey of the public building needs of the Federal Government. These projects must be...


congressional committees? The Administrator of General Services must submit prospectuses for public building construction or alteration projects to the...


Federal agencies must: (a) Comply with the energy conservation guidelines in 10 CFR part 436 (Federal Energy Management and Planning Programs); and ...


Federal agencies must ensure that: (a) Lights and equipment are turned off when not needed; (b) Ventilation is not blocked or impeded; and (c) Windows and other...


Federal agencies must ensure that existing Federal facilities meet the energy standards prescribed by the American Society of Heating, Refrigerating, and Air...


Yes, the Federal agency buildings manager may grant exceptions to the foregoing policies in this subpart to enable agencies to accomplish their missions more effectively...


Yes, Federal agencies must ensure that all new lease contracts are in conformance with the policies prescribed in this subpart. Federal agencies must administer...


Except where special circumstances exist, Federal agencies must maintain illumination levels at: (a) 50 foot-candles at work station surfaces, measured at a height of...


Within the limitations of the building systems, Federal agencies must: (a) Operate heating and cooling systems in the most overall energy efficient and...


Federal agencies are prohibited from operating portable heaters, fans, and other such devices in Government-controlled facilities unless authorized by the...


periods of heating and cooling, Federal agencies must provide ventilation in accordance with ASHRAE Standard 62, Ventilation for Acceptable Indoor Air Quality where...


Federal agencies, upon approval of GSA, must report to the DOE the energy consumption in buildings, facilities, vehicles, and equipment within 45 calendar days...


In accordance with Executive Order 12191, ``Federal Facility Ridesharing Program'' (3 CFR, 1980 Comp., p. 138), executive agencies must actively promote the use of ridesharing...


To promote ridesharing at Federal facilities, agencies must: (a) Establish an annual ridesharing goal for each facility; (b) Report to the Administrator of...


General Services? The head of each agency must submit to GSA by June 1 of each year a report that includes: (a) The name, address, title, and telephone number...


Agencies must send their Federal Facility Ridesharing Reports to the Office of Real Property (MP), General Services Administration, 1800 F Street, NW., Washington,...


facilities with less than 100 full-time employees or less than 100 full-time employees on the largest shift are not required to submit an annual report. Agencies must not...


Official (as defined in Sec. 102-71.20 of this chapter) is responsible for developing, implementing and maintaining an Occupant Emergency Plan (as defined in Sec. 102-71.20...


upon approval from GSA, must: (a) Provide emergency program policy guidance; (b) Review plans and organizations annually; (c) Assist in training of...


The decision to activate the Occupant Emergency Organization must be made by the Designated Official, or by the designated alternate official. After normal duty hours, the senior...


Emergency Organization? The Designated Official must make a decision to activate the Occupant Emergency Organization based upon the best available...


The Designated Official must initiate appropriate action according to the plan when there is advance notice of an emergency. ...


Federal agencies, upon approval from GSA, must provide for any necessary regulation and policing of parking facilities, which may include: (a) The issuance of traffic rules...


When the use of parking space is controlled as in Sec. 102-74.265, all privately-owned vehicles other than those authorized to use designated visitor or service areas must display...


and police parking facilities? Yes, Federal agencies, upon approval from GSA, may authorize lessors or parking management contractors to manage, regulate and...


facilities? Federal agencies must not permit privately-owned vehicles converted for propane carburetion to enter underground parking facilities unless the...


Federal agencies must reserve official parking spaces, in the following order of priority, for: (a) Official postal vehicles at buildings containing the U.S....


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-74.290] [Page 188] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-74--FACILITY MANAGEMENT--Table of Contents Subpart B--Facility Management Sec. 102-74.290 May Federal agencies allow employees to use parking spaces not required for official needs? Yes, Federal agencies may allow employees to use parking spaces not required for official needs. ...


The Federal agency buildings manager must determine the total number of spaces available for employee parking. Typically, Federal agencies must make a separate determination for...


The Federal agency buildings manager must allocate space available for employee parking among occupant agencies on an equitable basis, such as by allocating such parking...


Federal agencies must assign available parking spaces to their employees using the following order of priority: (a) Severely handicapped employees (see definition in...


Federal agencies must take all feasible measures to improve the utilization of parking facilities, including: (a) The conducting of surveys and studies; ...


``Protecting Federal Employees and the Public From Exposure to Tobacco Smoke in the Federal Workplace'' (3 CFR, 1997 Comp., p. 216), it is the policy of the executive branch...


Yes, this smoking policy does not apply in: (a) Designated smoking areas that are enclosed and exhausted directly to the outside and away from air intake ducts, and are...


to be nonsmoking areas? Agency heads have the responsibility to determine which areas are to be smoking and which areas are to be nonsmoking areas. In exercising...


Agency heads must evaluate the need to restrict smoking at doorways and in courtyards under executive branch control to protect workers and...


ensuring that these areas are identified by proper signs? Agency heads are responsible for monitoring and controlling areas designated for smoking and...


building's managers must furnish and install suitable, uniform signs reading ``No Smoking Except in Designated Areas'' on or near entrance doors of buildings subject to...


policy applies to the judicial branch when it occupies space in buildings controlled by the executive branch. Furthermore, the Federal Chief Judge in a local jurisdiction may...


Act where there is an exclusive representative for the employees prior to implementing this smoking policy? Yes, where there is...


To the maximum extent feasible, Federal agencies must manage facilities in accordance with the accident and fire prevention requirements identified in Sec. 102-80.80 of...


Each occupant agency must: (a) Participate in at least one fire drill per year; (b) Maintain a neat and orderly facility to minimize the risk of...


The rules in this subpart apply to all property under the authority of the General Services Administration and to all persons entering in or on such property....


at their discretion, inspect packages, briefcases and other containers in the immediate possession of visitors, employees or other persons arriving on, working at, visiting,...


must: (a) Close property to the public during other than normal working hours. In those instances where a Federal agency has approved the...


in or on Federal property are prohibited from: (a) Improperly disposing of rubbish on property; (b) Willfully destroying or damaging property; (c)...


Persons in and on property must at all times comply with official signs of a prohibitory, regulatory or directory nature and with the lawful direction of Federal police...


on Federal property are prohibited from loitering, [[Page 192]] exhibiting disorderly conduct or exhibiting other conduct on property which: (a) Creates...


chances by licensed blind operators of vending facilities for any lottery set forth in a State law and authorized by section 2(a)(5) of the Randolph-Sheppard Act (20 U.S.C....


Except in cases where the drug is being used as prescribed for a patient by a licensed physician, all persons entering in or on Federal property are prohibited from: ...


head of the responsible agency or his or her designee has granted an exemption in writing for the appropriate official use of alcoholic beverages, all persons entering in or...


All persons entering in or on Federal property are prohibited from soliciting commercial or political donations, vending merchandise of all kinds, displaying or...


in or on Federal property are prohibited from: (a) Distributing free samples of tobacco products in or around Federal buildings, under Public Law 104-52, Section 636. ...


Except where security regulations apply or a Federal court order or rule prohibits it, persons entering in or on Federal property may take photographs of: ...


Except seeing eye dogs, other guide dogs and animals used to guide or assist handicapped persons, persons may not bring dogs or other animals on Federal property for other...


All vehicle drivers entering or while on Federal property: (a) Must drive in a careful and safe manner at all times; (b) Must comply with the signals...


or while on Federal property may carry or possess explosives, or items intended to be used to fabricate an explosive or incendiary device, either openly or concealed, except...


the possession of firearms or other dangerous weapons in Federal facilities and Federal court facilities by all persons not specifically authorized by Title 18, United...


agencies must not discriminate by segregation or otherwise against any person or persons because of race, creed, sex, color, or national origin in furnishing or by refusing...


A person found guilty of violating any rule or regulation in this subpart while on any property under the charge and control of the U.S. General Services Administration shall...


No rule or regulation in this subpart may be construed to nullify any other Federal laws or regulations or any State and local laws and regulations applicable...


regulations for the occasional use of public areas of public buildings for cultural, educational and recreational activities as provided by the Public Buildings Cooperative...


a permit from a Federal agency? Yes, any person or organization wishing to use a public area must file an application for a permit from the Federal agency...


consider their application for a permit? Applicants must submit the following information: (a) Their full names, mailing addresses and telephone numbers; (b)...


to make a certification? Yes, if an applicant proposes to use a public area to solicit funds, the applicant must certify, in writing, that: (a) The...


a completed application? Federal agencies must issue permits within 10 working days following the receipt of the completed applications, unless the permit is...


not be issued for a period of time in excess of 30 calendar days, unless specifically approved by the regional officer (as defined in Sec. 102-71.20 of this chapter). After...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-74.490] [Page 195] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-74--FACILITY MANAGEMENT--Table of Contents Subpart D--Occasional Use of Public Buildings Sec. 102-74.490 What if more than one permit is requested for the same area and time? Federal agencies will issue permits on a first-come, first-served, basis when more than one permit is requested for the same area and times. ...


action must a Federal agency take before approving such a permit application? Before approving a permit application, Federal agencies must...


Yes, Federal agencies may disapprove any permit application or cancel an issued permit if: (a) The applicant has failed to submit all information required under...


an issued permit? Upon disapproving an application or canceling a permit, Federal agencies must promptly: (a) Notify the applicant or permittee of the reasons...


be appealed? A person or organization may appeal the disapproval of an application or cancellation of an issued permit by notifying the regional officer...


building manager's decision after receiving the notification of appeal from the affected person or organization? The regional officer must...


after regular working hours of Federal agencies, provided that such uses will not interfere with Government business. When public areas are used by permittees after...


Federal agencies may provide to permittees at no cost: (a) Space; and (b) Services normally provided at the building in question during normal hours of...


Permittees must reimburse Federal agencies for services over and above those normally provided during normal business hours. Federal agencies may provide the services free...


make alterations to public areas, except with the prior written approval of the Federal agency building's manager. Federal agencies must not approve such alterations unless...


responsible for furnishing items such as tickets, audio-visual equipment, and other items, which are necessary for the proposed use. [[Page 197]] ...


Permittees are subject to all rules and regulations governing conduct on Federal property as set forth in subpart C of this part. In addition, a permittee must: ...


non-affiliation with the Federal Government? Yes, Federal agencies reserve the right to advise the public through signs or announcements of the presence of any...


490(i), Federal agencies must comply with the real property policies in this subpart governing the installation, repair and replacement of sidewalks around...


and replacing sidewalks? No, the Federal Government must fund the cost of installing, repairing, and replacing sidewalks. Funds appropriated to the agency...


GSA, Federal agencies may: (a) Authorize the appropriate State or local government to install, repair and replace sidewalks, or arrange for this work, and...


due consideration to State and local standards and specifications for sidewalks, decide when to install, repair or replace a sidewalk. However, Federal agencies may...


part apply to Federal agencies, including the General Services Administration (GSA)/Public Buildings Service (PBS), operating under, or subject to, the authorities of...


must provide, in a timely, efficient, and cost effective manner, the full range of real estate services necessary to support their real property utilization and...


agencies must provide real property disposal services for real property assets under their custody and control, such as the utilization of excess property, surveys, and...


Federal agencies with independent disposal authority are encouraged to obtain utilization, disposal, and related services from those agencies with expertise...


excess property? Landholding agencies' responsibilities concerning the utilization of excess property are to: (a) Achieve maximum use of their real property,...


excess property? Disposal agencies' responsibilities concerning the utilization of excess property are to: (a) Provide for the transfer of excess real property...


real property? In accordance with Executive Order 12512, the Administrator of General Services is responsible for providing Governmentwide policy, oversight,...


real property? Each executive agency must identify unneeded Federal property using the following standards: (a) Not utilized. (b) Underutilized. ...


or portion thereof, with or without improvements, not occupied for current program purposes of the accountable executive agency, or occupied in caretaker...


property or portion thereof, with or without improvements, which is used: (1) Irregularly or intermittently by the accountable executive agency for current program...


to optimum use means an entire property or portion thereof, with or without improvements, which: (1) Even though used for current program purposes, the nature, value,...


A landholding agency's responsibilities concerning real property utilization surveys are to: (a) Survey real property under its control (i.e., property...


real property needs? It is important that each executive agency notify the disposal agency of its real property needs in order to determine whether the excess or...


are not required to notify the disposal agency when an agency's proposed acquisition of real property is dictated by such factors as exact geographical location,...


excess real property? In every case of a proposed transfer of excess real property, the most important consideration is the validity and appropriateness of the...


excess real property? Before requesting a transfer of excess real property, an executive agency must: (a) Screen its own property holdings to determine whether the...


appear to be scheduled for substantial curtailment or termination? Yes, but only on a temporary basis with the condition that the property will be...


transferred to the requesting agency? GSA may temporarily assign or direct the use of such excess real property to the requesting agency. See...


minerals in the land are unsuitable for disposition under the public land mining and mineral leasing laws? In such cases, the Department of the...


the Federal Property and Administrative Services Act of 1949? Transfers of real property must be made only under the authority of the Federal Property and...


specific forms? Yes, landholding agencies must prepare reports of excess real property and related personal property on: (a) Standard Form (SF) 118, Report...


the Report of Excess Real Property (Standard Form 118)? Yes, in all cases where Government-owned land is reported excess, executive agencies must include a title...


When completing the title report, agencies must include: (a) The description of the property; (b) The date title vested in the United States; (c) All...


must an agency include on the title report? If hazardous substance activity took place on the property, the reporting agency must include information on the type...


report of excess to ascertain whether the report was prepared according to the provisions of this part. GSA must notify the landholding agency, in writing, whether the report...


When GSA determines that a report is adequate, GSA will accept the report and inform the landholding agency of the acceptance date. However, the landholding agency must,...


Where GSA determines that a report is insufficient, GSA will return the report and inform the landholding agency of the facts and circumstances that make the...


disposition purposes? Prefabricated movable structures such as Butler-type storage warehouses, quonset huts, and housetrailers (with or without...


disposition purposes? Related personal property may, at the disposal agency's discretion, be designated as personal property for disposal purposes. In making...


When a structure is to be demolished, any fixtures or related personal property therein may, at the disposal agency's discretion, be designated for...


can be transferred among Federal agencies, to mixed- ownership Government corporations, and to the municipal government of the District of Columbia, GSA must...


Landholding agencies may, without notifying GSA, transfer excess real property that they use, occupy, or control under a lease, permit, license, easement, or...


notifying GSA, which policies must they follow? In those instances, landholding agencies must transfer property following the policies in...


The transferee agency must pay an amount equal to the property's fair market value (determined by the Administrator); (a) Where the transferor agency...


must the transferee agency pay? As may be agreed upon by GSA and the corporation, the transferee agency must pay an amount equal to-- (a) The estimated fair...


Transfers may be made without reimbursement by the transferee agency only if-- (a) Congress has specifically authorized the transfer without reimbursement, or ...


100 percent reimbursement requirement? The request must include an explanation of how granting the exception would further essential agency program objectives and at...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-75.215] [Page 215] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-75--REAL PROPERTY DISPOSAL--Table of Contents Subpart B--Utilization of Excess Real Property Sec. 102-75.215 Who must endorse requests for exception to the 100 percent reimbursement requirement? Agency heads must endorse requests for exceptions to the 100 percent reimbursement requirement. ...


Agencies must submit all requests for exception from the 100 percent reimbursement requirement to the appropriate GSA regional property...


requirement? The Administrator must review all requests for exception from the 100 percent reimbursement requirement. If the Administrator approves the...


for exception is being reviewed? The agency requesting the property will assume responsibility for protection and maintenance costs where the disposal of the property...


Representatives, and the Architect of the Capitol? Yes, disposal agencies may transfer excess property to the Senate, the House of Representatives, and the Architect of...


GSA determines that it is more advantageous to assign property temporarily rather than permanently, it may do so. If the space is for office, storage, or related facilities,...


property reported to GSA? Landholding agencies, upon approval from GSA, may grant rights for nonfederal interim use of excess property reported to GSA, when it...


surplus property? Disposal agencies must dispose of surplus real property: (a) In the most economical manner consistent with the best interests of the...


surplus property? Disposal agencies must obtain from GSA a determination that there is no further Federal need or requirement for their excess real property and...


owned property? Disposal agencies may dispose of surplus real property by exchange for privately owned property for property management considerations such...


laws must be considered in any case in which there is contemplated a disposal to any private interest of: (a) Real and related personal property which has an estimated...


with antitrust laws? The Attorney General determines whether the proposed disposal would create or maintain a situation inconsistent with...


Federal Property and Administrative Services Act of 1949? Except for disposals specifically authorized by special legislation, disposals of real property must be made only...


property? The disposal agency: (a) May extend credit in connection with any disposal of surplus property when it determines that credit terms are necessary to...


Generally, yes, appraisals are required for all real property disposal transactions, except when: (a) An appraisal will serve no useful purpose ( e.g.,...


For all real property transactions requiring appraisals, agencies must obtain, as appropriate, an appraisal of either the fair market value or the fair...


only experienced and qualified real estate appraisers familiar with the types of property to be appraised when conducting the appraisal. When an appraisal is required for...


fair market value? Yes, appraisers are authorized to consider the effect of historic covenants on the fair market value, if the property is on or eligible for the...


reports, appraisal analyses, and other pre-decisional appraisal documents are confidential and can only be used by authorized Government personnel who can substantiate...


to inspect available surplus property? Landholding agencies should provide all persons interested in the acquiring available surplus property with the opportunity...


or lease must be in writing, accompanied by any required earnest money deposit, using the form prescribed by the disposal agency. In addition to the financial terms upon...


Based on a highest and best use analysis, disposal agencies may make surplus real property available to State and local governments and certain nonprofit...


benefit conveyances? Executive agencies must include in the offer to purchase and conveyance documents the non-discrimination clause in Sec. 102-75.360 for...


offer to purchase and in the conveyance document? The wording of the non-discrimination clause must be as follows: The Grantee covenants for itself, its...


Yes, power transmission lines and rights-of-way not disposed of by sale for fair market value may be disposed of following other applicable provisions of this...


this part, surplus airport property is any surplus real property including improvements and personal property included as a part of the operating unit that the Administrator of...


No, if the Administrator of General Services determines that a property's highest and best use is industrial, then the property must be classified as such...


submitted a plan of use and application to acquire property for a public airport? After an eligible public agency submits a plan of use and...


of the property for a public airport? The head of the disposal agency, or his or her designee, may convey property approved by the FAA for use as a public airport to...


of the property for a public airport? Any airport property that the FAA does not recommend for disposal as a public airport must be disposed of in accordance...


the United States? If property that was conveyed for use as a public airport is revested in the United States for noncompliance with the terms of the disposal, or...


monument use? Disposal agencies must notify State and areawide clearinghouses and eligible public agencies that property which may be conveyed for use as a...


A disposal agency may convey surplus real and related personal property for use as a historic monument, without monetary consideration, to any State,...


Only property conforming with the recommendation of the Advisory Board on National Parks, Historic Sites, Buildings, and Monuments shall be determined to be suitable...


The disposal agency may authorize the use of historic monuments conveyed under section 203(k)(3) of the Act or the Surplus Property Act of 1944, as amended, for...


Upon request, the disposal agency must furnish eligible public agencies with adequate preliminary property information and, with the landholding agency's cooperation,...


revested in the United States? In such a case, the DOI must notify the appropriate GSA Public Buildings Service regional office immediately by letter when title to...


public health purposes is available? The disposal agency must notify eligible public agencies that surplus property is available for educational and/or public...


used for educational and public health purposes? Landholding agencies must cooperate to the fullest extent possible with representatives of ED or HHS in their inspection...


the transfer for educational or public health purposes? The ED or HHS, as appropriate, is responsible for enforcing compliance with the terms and conditions of transfer. The...


self-help housing or housing assistance (which is separate from the program under Title V of the McKinney-Vento Homeless Assistance Act covered in subpart H of this part) is...


housing assistance for low-income individuals or families? The head of the disposal agency, or designee, may assign, at his/her discretion, surplus real property,...


or housing assistance purposes is available? The disposal agency must notify eligible public agencies that surplus property is available. The notice must...


If the recommendation is not approved, the disposal agency must also notify the Secretary of HUD and then may proceed with other...


property to be used for self-help housing or housing assistance purposes is available? The HUD notifies eligible nonprofit organizations,...


acquiring the property? The HUD must notify the disposal agency within 30 calendar days after the date of the surplus notice. Then, after the 30-day period...


HUD submits to the disposal agency must set forth complete information concerning the self-help housing or housing assistance use, including: (a) Identification...


housing assistance use? In the absence of an approved application from HUD for self-help housing or housing assistance use, which must be received within the...


letter? After receiving the disposal agency's assignment letter, HUD must furnish the disposal agency with a Notice of Proposed Transfer within 30 calendar...


property transferred under section 414(a) of the 1969 HUD Act? The HUD maintains responsibility for properties previously conveyed under section 414(a) of the 1969 HUD...


recreation purposes? The head of the disposal agency or his or her designee is authorized to assign to the Secretary of the Interior for disposal under section 203(k)(2)...


is available? The disposal agency must notify established State, regional, or metropolitan clearinghouses and eligible public agencies that surplus...


agencies? Upon request, DOI must furnish eligible public agencies with an application form to acquire property for permanent use as a public park or recreation...


acquiring the property? The DOI must notify the disposal agency if it has an eligible applicant interested in acquiring the property within 30 calendar days from...


used for public park or recreation purposes? Landholding agencies must cooperate to the fullest extent possible with DOI representatives in their inspection of the property...


after the expiration of the 30-calendar day period specified in Sec. 102-75.640, DOI must submit to the disposal agency an assignment recommendation along with a copy of...


by DOI must provide complete information concerning the plans for use of the property as a public park or recreation area, including: (a) Identification of...


recommendation? If DOI does not approve any applications or does not submit an assignment recommendation to convey the property for public park or...


DOI? If, after considering other uses for the property, the disposal agency approves the assignment recommendation from DOI, it must assign the property by letter...


letter? After receiving the disposal agency's assignment letter, the Secretary of the Interior must provide the disposal agency with a Notice of...


or completing the transfer? Where appropriate, the disposal agency may make the assignment subject to DOI requiring the grantee or recipient to bear the cost...


transferred for public park or recreation purposes? The deed of conveyance of any surplus real property transferred for public park and recreation purposes under the...


agency? Federal agencies must advise the disposal agency and request transfer of the property to the selected State agency within 30 calendar days after the...


it? Any request submitted by a Federal agency must be in the form of a letter addressed to the appropriate GSA Public Buildings Service regional property...


(a) Identification of the property by name, location, and control number; (b) The name and address of the specific State agency and a copy of the State...


Federal agency? If, after considering other uses for the property, the disposal agency determines that the property should be made available for replacement housing...


of the property? Yes, the State agency is required to bear the costs of any out-of- pocket expenses necessary to accomplish the transfer, such as costs of...


If the request is not approved, the disposal agency must notify the Federal agency requesting the transfer. The disposal agency must furnish a copy of the notice...


as ``any activity involving the control or reduction of crime and juvenile delinquency, or enforcement of the criminal law, including investigative activities such...


property for emergency management response use? Yes, the disposal agency must approve a determination, under Sec. 102-75.795, by FEMA that identifies...


interested in acquiring the property? The OJP or FEMA must notify the disposal agency within 30 calendar days after the date of the surplus notice if there is an...


is submitted to the disposal agency? Any determination that DOJ or FEMA submits to the disposal agency must provide complete information concerning...


or FEMA? If, after considering other uses for the property, the disposal agency approves the assignment request by DOJ or FEMA, the disposal agency must convey the...


conveyance of any surplus real property transferred under the provisions of section 203(p)(1) of the Act must provide that all property be used and maintained for the purpose...


a change in use of a transferred property? Upon discovery of any information indicating a change in use, OJP or FEMA must: (a) Notify GSA; and (b)...


for the development or operation of a port facility? Under section 203(q)(1) of the Act, the Administrator of General Services, the Secretary of the Department...


is available for port facility use? The disposal agency must notify established State, regional or metropolitan clearinghouses and eligible public agencies that...


agencies must state: (a) That public agencies must coordinate any planning involved in the development of the comprehensive and coordinated plan of use and procurement...


acquiring the property? The DOT must notify the disposal agency within 30 calendar days after the date of the surplus notice if there is an eligible...


submitted a plan of use for and an application to acquire a port facility property? Whenever an eligible public agency has submitted a plan of use for a...


agency? Any assignment recommendation that DOT submits to the disposal agency must provide complete information concerning the contemplated port facility...


used in the development or operation of a port facility? Landholding agencies must cooperate to the fullest extent possible with DOT representatives and the Secretary...


If DOT does not submit an assignment recommendation or if it is not received within 30 calendar days, the disposal agency must proceed with other...


DOT? If, after considering other uses for the property, the disposal agency approves the assignment recommendation from DOT, the disposal agency must assign...


letter? After receiving the assignment letter from the disposal agency, DOT must provide the disposal agency with a Notice of Proposed Transfer within 30...


the port facility conveyance? The DOT is responsible for enforcing compliance with the terms and conditions of conveyance, including reforming, correcting, or amending...


conduct negotiated sales only when: (a) The estimated fair market value of the property does not exceed $15,000; (b) Bid prices after advertising are unreasonable...


Executive agencies must: (a) Obtain such competition as is feasible in all negotiations of disposals and contracts for disposal of surplus property; and (b)...


sales to public agencies? Executive agencies must include in the offer to purchase and conveyance documents an excess profits clause, which usually runs for 3...


offer to purchase and in the conveyance document? The wording of the excess profits clause should be as follows: Excess Profits Covenant for Negotiated Sales...


for economic development purposes means that the public body purchasing the property will develop or make substantial improvements to the property with the intention...


agency must prepare an explanatory statement of the circumstances of each of the following proposed disposals by negotiation: (a) Any real property that has an...


Yes, the disposal agency is not required to prepare an explanatory statement for property authorized to be disposed of without advertising by any provision of law other...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-75.915] [Page 240] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-75--REAL PROPERTY DISPOSAL--Table of Contents Subpart C--Surplus Real Property Disposal Sec. 102-75.915 Do disposal agencies need to retain a copy of the explanatory statement? Yes, disposal agencies must retain a copy of the explanatory statement in their files. [[Page 241]] ...


explanatory statement to the Administrator of General Services for review and transmittal by letter from the Administrator of General Services to the Committees on...


letter sent to Congress? Yes, GSA must furnish copies of its transmittal letters to the committees of the Congress (see Sec. 102-75.920) to the...


Congress concerning the proposed negotiated sale? If there is no objection, the disposal agency may consummate the sale on or after 35 days from the date...


Disposal agencies must make available by competitive public sale any surplus property that is not disposed of by public benefit discount conveyance or by negotiated sale....


Yes, landholding agencies may allow organizations to use surplus real property awaiting disposal using either a lease or permit, only when: (a) The lease...


transfer or disposal of the property? The landholding agency is responsible for paying taxes or payments in lieu of taxes (in the event of subsequent enactment...


The landholding agency is responsible for all expense to the Government and for the supervision of the decontamination of excess and surplus real property that has...


property pending transfer to another Federal agency or disposal? The landholding agency remains responsible and accountable for excess and surplus real property,...


time frame? If the property is not transferred to a Federal agency or disposed of during the period mentioned in Sec. 102-75.970, the disposal agency must pay...


disposition process? Yes, the landholding agency must cooperate with the disposal agency in showing the property to prospective transferees or purchasers....


property? Yes, subject to the restrictions in this subpart, any Federal agency having control of real property which has no commercial value or for which...


which is dangerous to public health or safety must be made harmless or have adequate safeguards in place before it can be abandoned, destroyed, or donated to...


No property shall be abandoned, destroyed, or donated by a Federal agency under Sec. 102-75.920, unless a duly authorized official of that agency determines, in...


a property can be abandoned, destroyed, or donated? Only a duly authorized official of that agency not directly accountable for the subject property can make...


a property that is to be abandoned, destroyed, or donated? A reviewing authority must approve determinations made under Sec. 102-75.1000 before any such...


to public bodies? Yes, Federal agencies must obtain prior concurrence of GSA before donating to public bodies: (a) Improvements on land or...


donated property? Yes, any public body receiving donated improvements on land or related personal property must pay the disposal costs associated with...


or related personal property in lieu of donating it to a public body? A Federal agency may not abandon or destroy improvements on land or related personal property unless...


decide? No, Federal agencies may not abandon or destroy property in a manner which is detrimental or dangerous to public health or safety or which will infringe on...


Yes, this subpart does not apply to surplus property assigned for disposal to educational or public health institutions pursuant to section 203(k) of the...


of Defense? Delegation to Department of Defense (DOD) GSA delegates to the Secretary of Defense the authority to determine that...


DOD required to report excess property to GSA? No, although the authority in this delegation must be used following the Federal Property and Administrative Services Act of...


Yes, the Secretary of Defense may redelegate the authority delegated in Sec. 102-75.1055 to any officer or employee of the Department of Defense. Delegation...


of Agriculture? GSA delegates authority to the Secretary of Agriculture to determine that Federal agencies do not need USDA-controlled excess real property...


USDA required to report excess property to GSA? No, although the authority in this delegation must be used following the Federal Property and Administrative Services Act...


Yes, the Secretary of Agriculture may redelegate authority delegated in Sec. 102-75.1075 to any officer or employee of the Department of Agriculture. ...


GSA delegates authority to the Secretary of the Interior to: (a) Maintain custody, control, and accountability for mineral resources in, on, or under Federal...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-75.1100] [Page 246] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-75--REAL PROPERTY DISPOSAL--Table of Contents Subpart F--Delegations Sec. 102-75.1100 Can this delegation of authority to the Secretary of the Interior be redelegated? Yes, the Secretary of the Interior may redelegate this authority to any officer, official, or employee of the Department of the Interior. ...


authority? Under this authority, the Secretary of the Interior is responsible for: (a) Maintaining proper inventory records, as head of the...


This authority must be used only in connection with property which the appropriate Secretary determines: (a) Comprises a functional unit; (b) Is located within the...


because it would accomplish no useful purpose, since the property subject to transfer [[Page 247]] or retransfer will continue to be used in the administration of...


Yes, transfers/retransfers under this delegation can be at no cost or without consideration, except: (a) Where funds programmed and appropriated for acquisition...


appropriated for acquisition of the property? The Secretary requesting the transfer or retransfer must certify in writing that no funds are available to acquire...


the acceptance or rejection of a conditional gift of real property for a particular defense purpose? Any Federal agency receiving an offer of a conditional gift...


agency receiving an offer of a conditional gift take? Prior to notifying the appropriate GSA regional property disposal office, the receiving Federal agency...


if GSA determines it to be acceptable? When GSA determines that the gift is acceptable and can be accepted and used in the form in which it was offered, GSA...


of property be converted to money? The GSA can determine whether or not a gift of property can and should be converted to money. After conversion, GSA must deposit...


Definitions Applicant means any representative of the homeless that has submitted an application to the Department of Health and Human Services to...


to Federal real property which has been designated by Federal landholding agencies as unutilized, underutilized, excess or surplus, and is, therefore, subject to the...


agencies. On a quarterly basis, HUD will canvass landholding agencies to collect information about property described as unutilized, underutilized, excess, or surplus in...


Within 30 days after the receipt of information from landholding agencies regarding properties which were reported pursuant to the canvass described in...


property reported excess to GSA? (a) Each landholding agency must submit a report to GSA of properties it determines excess. Each landholding agency must...


land will be determined suitable unless a property's characteristics include one or more of the following conditions: (1) National security concerns. A property...


(a) Within 45 days after receipt of a letter from HUD pursuant to Sec. 102-75.1170(a), each landholding agency must transmit to HUD a statement of one of...


(a) No later than 15 days after the last-45 day period has elapsed for receiving responses from the landholding agencies regarding availability, HUD will publish...


to assist the homeless? (a) Holding period. (1) Properties published as available for application for use to assist the homeless shall not be available for...


(a) Unutilized and underutilized properties. (1) When HHS approves an application, it will so notify the applicant and forward a copy of the application to the landholding agency....


homeless assistance? The landholding agency will defer, for 20 days after the date that notice of a property is published in the Federal Register, action to dispose...


(a) At the end of the 60-day holding period described in Sec. 102- 75.1200(a), HHS will notify GSA, or the landholding agency, as appropriate, if an expression...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-76.5] [Page 257] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-76--DESIGN AND CONSTRUCTION--Table of Contents Sec. 102-76.5 What is the scope of this part? The real property policies contained in this part apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. ...


design and construction policies: (a) Provide the highest quality services for designing and constructing new Federal facilities and for repairing and...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-76.15] [Page 257] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-76--DESIGN AND CONSTRUCTION--Table of Contents Sec. 102-76.15 What are design and construction services? Design and construction services are: (a) Site planning and landscape design; (b) Architectural and interior design; and (c) Engineering systems design. ...


design services, Federal agencies must: (a) Make the site planning and landscape design a direct extension of the building design; (b) Make a positive contribution...


high quality Federal facilities that meet all of the following standards: (a) Reflect the local architecture in buildings through the use of building form,...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-77.5] [Page 258] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-77--ART-IN-ARCHITECTURE--Table of Contents Sec. 102-77.5 What is the scope of this part? The real property policies contained in this part apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. ...


building concept when designing new Federal buildings, and when making substantial repairs and alterations to existing Federal buildings, as appropriate. The selected fine...


by allocating a [[Page 259]] portion of the estimated cost of constructing or purchasing new Federal buildings, or of completing major repairs and alterations...


agencies should seek the support and involvement of local citizens in selecting appropriate artwork. Federal agencies should collaborate with the artist and community...


that receives appropriate national and local visibility to facilitate participation by a large and diverse group of artists representing a wide variety of types...


Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. The policies in this part are in furtherance of GSA's...


control, Federal agencies must consider the effects of their undertakings on historic and cultural properties and give the Advisory Council on Historic Preservation...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-78.15] [Page 260] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-78--HISTORIC PRESERVATION--Table of Contents Sec. 102-78.15 What are historic properties? Historic properties are those that are included in, or eligible for inclusion in, the National Register of Historic Places (National Register) as more specifically defined at 36 CFR 800.16. ...


historic properties under their control. In addition, Federal agencies must apply National Register Criteria (36 CFR part 63) to properties that have not been...


including those: (a) Carried out by or on behalf of the agency; (b) Carried out with Federal financial assistance; (c) Requiring a Federal permit, license,...


in the Section 106 process (i.e., Section 106 of the National Historic Preservation Act) that requires Federal agencies to take into account the effects of...


from consulting parties to carry out their responsibilities under historic and cultural preservation laws and regulations. Federal agencies must invite...


not perform an undertaking that could alter, destroy, or modify an historic or cultural property until they have consulted with the SHPO and the Advisory Council. Federal...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-78.45] [Page 260] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-78--HISTORIC PRESERVATION--Table of Contents Sec. 102-78.45 What are Federal agencies' responsibilities concerning nomination of properties to the National Register? Federal agencies must nominate to the National Register all properties under their control determined eligible for inclusion in the National Register. ...


(a) Prepare a Historic Building Preservation Plan for each National Register or National Register-eligible property under their control. When approved by...


for real property assets under their custody and control. Federal agencies occupying space in buildings under the custody and control of other...


requires executive agencies that have a mission requirement to locate in an urban area to give first consideration to space in historic buildings and districts inside...


(a) To the extent practicable, establish and implement alternatives for historic properties, including adaptive reuse, that are not needed for current or projected...


not accept property declared excess by another Federal agency nor act as an agent for transfer or sale of such properties until the holding agency provides evidence that the...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-79.5] [Page 262] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-79--ASSIGNMENT AND UTILIZATION OF SPACE--Table of Contents Sec. 102-79.5 What is the scope of this part? The real property policies contained in this part apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. ...


environment that supports program operations, preserves the value of real property assets, meets the needs of the occupant agencies, and provides child care and...


must provide assignment and utilization services that will maximize the value of Federal real property resources and improve the productivity of the workers...


for each assignment at an economical cost to the Government, provide quality workspace that is delivered and occupied in a timely manner, and assign space based on...


U.S.C. 490b, Federal agencies can allot space in Federal buildings to individuals or entities who will provide child care services to Federal employees if such: (a) Space...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-79.30] [Page 262] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-79--ASSIGNMENT AND UTILIZATION OF SPACE--Table of Contents Sec. 102-79.30 May Federal agencies allot space in Federal buildings for establishing fitness centers? Yes, in accordance with 5 U.S.C. 7901, Federal agencies can allot space in Federal buildings for establishing fitness programs. ...


address the following elements in their planning effort for establishing fitness programs: (a) A survey indicating employee interest in the program; (b) A...


Federal agencies may allot space in Federal buildings to Federal credit unions without charge for rent or services if: [[Page 263]] (a) At least 95 percent...


charge to Federal credit union services such as: (a) Lighting; (b) Heating and cooling; (c) Electricity; (d) Office furniture; (e)...


owned and leased space under the Federal Property and Administrative Services Act of 1949, as amended, must promote efficient utilization of space. Where there is...


(a) First utilize space in Government-owned and Government-leased buildings. (b) If there is no suitable space in Government-owned and...


the preservation of the historic properties they own or control. Prior to acquiring, constructing or leasing buildings, agencies must use, to the maximum extent...


Federal agencies electing to establish a public access defibrillation program in a Federal facility must follow the guidelines, entitled ``Guidelines for Public...


in this part apply to Federal agencies, including the General Services Administration (GSA)/Public Buildings Service (PBS), operating under, or subject to, the...


The basic safety and environmental management policies for real property are that Federal agencies must: (a) Provide for a safe and healthful work...


management of asbestos? Asbestos Federal agencies have the following responsibilities concerning the assessment...


radon? Federal agencies have the following responsibilities concerning the abatement of radon in space when radon levels exceed current EPA standards: ...


indoor air quality? Federal agencies must assess indoor air quality of buildings as part of their safety and environmental facility assessments. Federal...


Federal agencies have the following responsibilities concerning lead in buildings: (a) Test space for lead-based paint in renovation projects that require...


hazardous materials and wastes? Federal agencies' responsibilities concerning the monitoring of hazardous materials and wastes are: (a) Monitor the...


underground storage tanks? Federal agencies have the following responsibilities concerning the management of underground storage tanks in real property: ...


in Federal facilities? Federal agencies must follow the standards issued by the Interagency Committee on Seismic Safety in Construction (ICSSC) as the minimum...


for appropriate risk reduction strategies? Yes, Federal agencies must identify and estimate safety and environmental management risks and appropriate risk...


reduction projects? Yes, Federal agencies must manage the execution of risk reduction projects in buildings they operate. Federal agencies must identify and...


Yes, Federal agencies must evaluate facilities to comply with GSA's safety and environmental program and applicable Federal, State and local environmental laws...


condition and management of their facility safety and environment? Yes, Federal agencies must inform their tenants of the condition and management of their facility...


construction projects? Federal agencies must assess required environmental issues throughout planning and project development so that the environmental impacts of...


with? Federal agencies must: (a) Comply with the occupational safety and health standards established in the Occupational Safety and Health Act (OSHA)...


requirements in fire protection? Federally owned buildings are generally exempt from State and local code requirements in fire protection; however, in accordance with...


relevant to fire protection engineering? Yes, the Fire Administration Authorization Act of 1992 (Pub. L. 102- 522) requires sprinklers or an equivalent level of safety...


all Federal agencies? Yes, the Act applies to all Federal agencies and all federally owned and leased buildings in the United States. ...


capable of meeting? The performance objective of the automatic sprinkler system is that it must be capable of protecting human lives. Sprinklers should be capable...


The equivalent level of life safety evaluation is to be performed by a qualified fire protection engineer. The analysis should include a narrative discussion...


To be acceptable, the analysis must indicate that the existing and/ or proposed safety systems in the building provide a period of time equal to or greater than the amount of...


of safety exists? Yes, the following are three options for establishing that an equivalent level of safety exists: (a) In the first option, the margin...


life safety equivalency evaluation? Analytical and empirical tools, including fire models and grading schedules such as the Fire Safety Evaluation System...


equivalent level of safety analysis? The head of the agency responsible for physical improvements in the facility or providing Federal assistance or a...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-80.130] [Page 269] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-80--SAFETY AND ENVIRONMENTAL MANAGEMENT--Table of Contents Subpart C--Accident and Fire Prevention Sec. 102-80.130 Who must perform the equivalent level of safety analysis? A qualified fire protection engineer must perform the equivalent level of safety analysis. ...


protection engineer is defined as an individual, with a thorough knowledge and understanding of the principles of physics and chemistry governing fire growth, spread,...


area of a building where a fire can be expected to start. Typically, the size of the area will be determined by the walls, floor, and ceiling surrounding the space. However,...


in a confined area where the upper gas [[Page 270]] layer temperature reaches 600 C (1100 F) and the heat flux at floor level exceeds...


Reasonable worst case fire scenario means a combination of an ignition source, fuel items, and a building location likely to produce a fire which would have a significant adverse...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-81.5] [Page 270] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-81--SECURITY--Table of Contents Sec. 102-81.5 What is the scope of this part? The real property policies contained in this part apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. ...


security delegation of authority from the Administrator must provide for the security and protection of the real estate they occupy, including the protection of persons within...


Memorandum for Executive Departments and Agencies, entitled, ``Upgrading Security at Federal Facilities'' (see the Weekly Compilation of Presidential Documents,...


Security Design Criteria: (a) Apply to new construction of general purpose office buildings and new or lease-construction of courthouses occupied by Federal...


facility, located on federally controlled property (including federally leased property), must reveal any arrests and convictions on the job application. Employment at a child...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-82.5] [Page 271] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-82--UTILITY SERVICES--Table of Contents Sec. 102-82.5 What is the scope of this part? The real property policies contained in this part apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of General Services. ...


Federal Property and Administrative Services Act of 1949 must provide or procure services that promote economy and efficiency with due regard to the mission responsibilities of...


where appropriate, provide rate intervention services in proceedings (see Sec. Sec. 102-72.100 and 102-72.105 of this chapter) before Federal and State utility...


and upon receiving a delegation of authority from GSA, Executive agencies must provide representation in proceedings involving utility services before Federal and...


delegation from GSA, or the Secretary of Defense when the Secretary determines it to be in the best interests of national security, must provide for the procurement...


apply to Federal agencies, including the GSA/Public Buildings Service (PBS), operating under, or subject to, the authorities of the Administrator of...


is responsible for identifying its geographic service area and the delineated area within which it wishes to locate specific activities, consistent with its mission and...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-83.15] [Page 273] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-83--LOCATION OF SPACE--Table of Contents Subpart A--General Provisions Sec. 102-83.15 Is there a general hierarchy of consideration that agencies must follow in their utilization of space? Yes, Federal agencies must follow the hierarchy of consideration identified in Sec. 102-79.55 of this chapter. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-83.20] [Page 273] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-83--LOCATION OF SPACE--Table of Contents Subpart B--Location of Space Sec. 102-83.20 What is a delineated area? Delineated Area Delineated area means the specific boundaries within which space will be obtained to satisfy an agency space requirement. ...


locate specific activities? Each Federal agency is responsible for identifying the delineated area within which it wishes to locate specific activities, consistent...


approve the final delineated area for site acquisitions and lease actions and must confirm that the final delineated area complies with the requirements of all...


delineated areas? The GSA Public Buildings Service provides guidance in their Customer Guide to Real Property on the process for appealing GSA's decisions...


Federal agencies to develop policies and procedures to give first priority to the location of new offices and other Federal facilities in rural areas. The intent of...


a population of 50,000 inhabitants or less, other than an urbanized area immediately adjacent to a city, town, or unincorporated area that has a population in excess of...


the Census Bureau, consisting of a central place(s) and adjacent densely settled territory that together contain at least 50,000 people, generally with an overall...


facilities in rural areas? Yes, executive agencies must give first priority to the location of new offices and other facilities in rural areas in accordance with...


all executive agencies that have a mission requirement to locate in an urban area to give first consideration to locating Federal facilities in central...


on Historic Properties in Our Nation's Central Cities,'' requires all executive agencies that have a mission requirement to locate in an urban area to give...


Office of Management and Budget (OMB) in OMB Bulletin No. 99-04, or succeeding OMB Bulletin, that doesn't meet the definition of rural area in...


area and adjacent areas of similar character, including other specific areas that may be recommended by local officials in accordance with Executive Order 12072....


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-83.90] [Page 274] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-83--LOCATION OF SPACE--Table of Contents Subpart B--Location of Space Sec. 102-83.90 Do Executive Orders 12072 and 13006 apply to rural areas? No, Executive Orders 12072 and 13006 only apply to agencies looking for space in urban areas. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-83.100] [Page 275] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-83--LOCATION OF SPACE--Table of Contents Subpart B--Location of Space Sec. 102-83.100 Why must agencies consider available space in properties under the custody and control of the U.S. Postal Service? See Sec. 102-73.20 of this chapter. ...


control of the U.S. Postal Service? If no suitable space in non-historic buildings under the custody and control of the U.S. Postal Service is available, agencies may...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-83.115] [Page 275] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-83--LOCATION OF SPACE--Table of Contents Subpart B--Location of Space Sec. 102-83.115 What is a central city? Central cities are those central cities defined by OMB in OMB Bulletin No. 99-04 or succeeding OMB Bulletin. ...


city in a metropolitan area? If an agency has a need to be in a specific urban area that is not a central city in a metropolitan area, then the agency must give...


space? Yes, Federal agencies must give a price preference when acquiring space via either the lowest price technically acceptable or the best value tradeoff...


you must follow in preparing and submitting annual real property inventory information for real property owned by and leased to the United States. The detailed...


to: (a) Maintain a centralized source of information on Federal real property holdings; (b) Track space utilization of reporting agencies; (c) Provide support...


because: (a) The Senate Committee on Appropriations requests that the Government maintain an Annual Real Property Inventory. (b) Executive Order...


the Annual Real Property Inventory from the most accurate real property and accounting records maintained by your agency, preferably the same accounting records used to...


Yes, you must designate an official to serve as your agency's point of contact for the Annual Real Property Inventories. We recommend that you designate the same point of contact for...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-84.30] [Page 277] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-84--ANNUAL REAL PROPERTY INVENTORIES--Table of Contents Sec. 102-84.30 Is it necessary for my agency to certify the accuracy of its real property inventory submission? Yes, your agency's highest ranking real property official must certify the accuracy of the real property information submitted to GSA. ...


its financial statement as of September 30 each year has the responsibility for submitting the real property inventory information. Information provided in these...


all land, buildings, and other structures and facilities owned by the United States (including wholly-owned Federal Government corporations) throughout the world...


is not carried on your agency's financial statements, such as: [[Page 278]] (a) Properties acquired through foreclosure, confiscation, or seizure to...


information in an electronic format. For more information on format requirements, contact GSA's Office of Governmentwide Policy, Office of Real Property (MP), 1800 F Street...


Sec. 102-84.50 as of the last day of each fiscal year. This information is due to the General Services Administration, Office of Governmentwide Policy, Office of Real...


(a) General authority is granted in the Federal Property and Administrative Services Act of 1949, as amended, Sec. 205(c) and 210(j), 63 Stat. 390 and 86 Stat. 219;...


policy and principles for the assignment and occupancy of space under its control and the rights and obligations of GSA and the customer agencies that request or occupy such...


(a) GSA will charge for space and services furnished by GSA (unless otherwise exempted by the Administrator of General Services) a Rent charge which will...


relationship with each customer agency and: (a) Establishes specific financial terms, provisions, rights, and obligations of GSA and its customer for each space...


governing OAs is to adopt the private sector practice of capturing in a written document the business terms to which GSA and a customer agency agree concerning individual...


Yes, in lieu of OAs, GSA is able to enter into agreements with customer agencies that reflect the parties particular needs. For example, the space and services provided to the U.S....


apply to this part: Accept space or acceptance of space means a commitment from an agency to occupy specified GSA-controlled space. Agency-controlled...


major components of the pricing policy are: (a) An OA between a customer agency and GSA; (b) Tenant improvement allowance; and (c) The establishment of Rent the...


(OA) is required for each customer agency's space assignment. The OA must be agreed to by GSA and the customer agency prior to GSA's commitment of funds for occupancy...


The customer agency must sign an OA prior to GSA's making any major contractual commitments associated with the space request. Typically, this should occur at the earliest...


and conditions are modeled after commercial practice. They are intended to reflect a full mutual understanding of the financial terms and agreement of the parties. The OA...


who can commit or obligate the funds of their respective agencies can execute an OA. Higher level signatories may be appropriate from both agencies for space...


executing customer agency to fund the current- year Rent obligation owed GSA, as well as to reimburse GSA for any other bona fide obligations that GSA may have incurred on...


Yes, most of the standard terms apply; however, the right to cancel upon a 4-month (120 day) notice is not available. See Sec. 102-85.35 for the definition of...


can terminate any space assignments, except those designated as non-cancelable, with the following stipulations: [[Page 286]] (1) The agency must give...


The customer agencies are financially responsible for expenses incurred by the Government as a result of any failure on their part to fulfill a...


If an agency agrees to participate in a consolidation upon expiration of an OA, the relocation expenses will be addressed in the new OA negotiated by GSA and the customer agency....


(TI) allowance enables the customer agency to design, configure and build out space to support its program operations. It is based on local market construction costs and...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-85.95] [Page 286] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-85--PRICING POLICY FOR OCCUPANCY IN GSA SPACE--Table of Contents Subpart C--Tenant Improvement Allowance Sec. 102-85.95 Who pays for the TI allowance? The customer agency pays for the amount of the tenant improvement allowance actually used. ...


To pay for the installation of tenant improvements, the customer agency may spend an amount not to exceed the tenant allowance. The amount spent by the customer agency for TIs...


TI allowance? Amounts exceeding the TI allowance are paid in a one-time lump sum and are not amortized over the term of the occupancy. The agency certifies lump...


allowances for new assignments is adjusted annually for design and construction cost changes. As the need arises, GSA may adjust an agency or bureau's TI allowance. GSA may...


under the authority of the Administrator of General Services, the Rent charged approximates commercial charges for comparable space and space-related services as follows: ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-85.120] [Page 287] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-85--PRICING POLICY FOR OCCUPANCY IN GSA SPACE--Table of Contents Subpart D--Rent Charges Sec. 102-85.120 What is shell Rent? Shell Rent is that portion of GSA Rent charged for the building envelope and land. (See Sec. 102-85.35 for the definition of building shell.) ...


Alternate methods of establishing Rent are based on private sector models. They include, but are not limited to: (a) Return on investment (ROI) approach or...


rare. However, the Administrator of General Services may exempt any GSA customer from Rent after a determination that application of Rent would not be feasible or practical....


Any executive agency other than GSA providing space and services is authorized to charge the occupant for the space and services at rates approved by the Administrator...


ways that are identified in the OA, then no change to the OA is required. Typically, OAs state that certain components of Rent are subject to annual escalation; e.g.,...


(a) When a customer agency occupies cancelable space, it is responsible for Rent charges until: (1) The date of release specified in the OA, or until the date space is...


Rent charges are billed monthly, in arrears, based on an annual rate which is divided by 12. Billing commences the first month in which the agency occupies the space...


(a) If a customer agency does not agree with the way GSA has determined its Rent obligation (e.g., the agency does not agree with GSA's space classification,...


GSA normally provides customer agencies an estimate of Rent increases approximately 2 months prior to the agencies' Office of Management and Budget (OMB) submission for the...


levels of service covered by GSA Rent are comparable to those furnished in commercial practice. They are based on the effort required to service the customer agency's space for...


agency more? Yes, GSA customers who extend their regular work schedule by a system of flexible hours shall reimburse GSA for its approximate cost of the...


maintenance identified in an OA? Unless specified otherwise in the OA, standard level services for cleaning, mechanical operation, and maintenance shall be...


services to its customers at the levels and times deemed by the Administrator of General Services to be necessary for efficient operations and proper servicing of...


Yes, customer agencies may be excused from paying for standard service levels for space assignments when: (a) In GSA-delegated space, the customer agency provides for...


by other customer agencies? Customer agencies that arrange and pay separately for the costs of standard level services normally covered by GSA Rent will receive...


services on a cost-reimbursable basis: (a) In GSA-controlled space, GSA may provide for special services that cannot be separated from the building or space...


they relocate at the end of an OA? The answer is contingent upon whether the customer agency is in Federally owned or leased space. (a) Unless...


the expiration of an OA? A mutual goal of GSA and its customers is to have current OAs in place for all space assignments. However, provisions are necessary...


If the agency or GSA determines relocation is necessary at the expiration of an OA for either Federally owned or leased space, the customer agency is responsible for all...


move? If a GSA customer agency, or GSA, forces the relocation of another GSA [[Page 292]] customer agency prior to the expiration of the...


Yes, a customer agency forced to relocate can waive some or all of the reimbursements from the forcing agency that are prescribed in Sec....


from emergencies? (a) In emergencies, swift remedies, including the possible relocation of a customer agency to alternate space, are required. The...


of the physical movement of commodities, household goods (HHG) and other freight from one location to another by a transportation service...


worldwide. Freight is property or goods transported as cargo. Household goods are not Government property, but are employees' personal property entrusted to...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-117.15] [Page 295] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-117--TRANSPORTATION MANAGEMENT--Table of Contents Subpart A--General Sec. 102-117.15 To whom does this part apply? This part applies to all agencies and wholly owned Government corporations as defined in 5 U.S.C. 101 et seq. and 31 U.S.C. 9101(3), except those indicated in Sec. 102-117.20. ...


this part by an agreement under the Federal Property and Administrative Services Act of 1949, as amended (40 U.S.C. 481 et seq.), except for the rules to debar or...


part: Accessorial charges are charges for services other than line-haul charges. Examples of accessorial charges are: (1) Inside delivery, redelivery, reconsignment,...


When you acquire transportation or related services you may: (a) Use the GSA tender of service; (b) Use another agency's contract or rate tender with...


service? (a) It is an advantage to use GSA's tender of service when you want to: (1) Use GSA's authority to negotiate on behalf of the Federal Government and...


rate tender for transportation services? It is advantageous to use another agency's contract or rate tender for transportation services when the contract or rate tender...


or rate tender? When using another agency's contract or rate tender, you must: (a) Assure that the contract or rate tender meets any special requirements unique...


a TSP under the FAR? (a) The FAR is an advantage to use when: (1) You ship consistent volumes in consistent traffic lanes; (2) You have sufficient time to...


(a) Using a rate tender is an advantage when you: (1) Have a shipment that must be made within too short a time frame to identify or solicit for a suitable...


other transportation document? Terms and conditions are important to protect the Government's interest and establish the performance and standards expected of the TSP....


All rate tenders and contracts must include, at a minimum, the following terms and conditions: (a) Charges cannot be prepaid. (b) Charges are not paid at...


You may find more information about terms and conditions in part 102-118 of this chapter, or the ``U.S. Government Freight Transportation Handbook'' (see...


To ensure proper reference of a rate tender on all shipments, you must show the applicable rate tender number and carrier identification on all transportation documents,...


tender with your agency. (b) You must send two copies of the rate tender to: General Services Administration Federal Supply Service, Audit Division (FBA) 1800...


a bill of lading? (a) A Government bill of lading (GBL), Optional Forms 1103 and 1203, is a controlled document that conveys specific terms and conditions to protect...


and 1203), to acquire freight, household goods or other related transportation services? You may use the GBL, Optional Forms 1103 or 1203, to...


must I use to acquire freight, household goods or other transportation services? Bills of lading and purchase orders are the transportation...


must I consider before acquiring transportation or related services? When acquiring transportation or related services you must: (a) Use the mode or...


mean when routing a shipment? Best value to your agency when routing a shipment means using the mode or individual TSP providing the best combination of...


You should consider the following factors in assessing whether a TSP offers satisfactory service: (a) Availability and suitability of the...


delivery costs? You calculate total delivery costs for a shipment by considering all costs related to the shipping or receiving process, such as packing,...


I equally distribute orders for transportation and related services among TSPs? You must assure that small businesses, socially or economically disadvantaged...


I describe property for shipment when communicating to a TSP? You must describe property in enough detail for the TSP to determine the type of equipment or any...


who use alternative fuels? No, but, whenever possible, you are encouraged to select TSPs that use alternative fuel vehicles and equipment, under policy in the Clean...


the international transportation restrictions? Several statutes mandate the use of U.S. flag carriers for international shipments (see 48 CFR part 47, subparts 47.4...


cargo preference? Cargo preference is the statutory requirement that all, or a portion of all, ocean-borne cargo that moves internationally be transported on U.S....


coastwise laws? Coastwise laws refer to laws governing shipment of freight, household goods and passengers by water between points in the United States or its...


I need to know about coastwise laws? You need to know that: [[Page 301]] (a) Goods transported entirely or partly by water between U.S. points,...


I go for further information about coastwise laws? You may refer to 46 App. U.S.C. 883, 19 CFR 4.80, DOT MARAD, the U.S. Coast Guard or U.S. Customs Service for...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-117.160] [Page 301] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-117--TRANSPORTATION MANAGEMENT--Table of Contents Subpart E--Shipping Freight Sec. 102-117.160 What is freight? Freight is property or goods transported as cargo. ...


for freight: (a) For domestic shipments you must: (1) Identify what you are shipping; (2) Decide if the cargo is HAZMAT, classified, or sensitive that...


a partial list of handbooks and guides available from GSA: (1) U.S. Government Freight Transportation Handbook; (2) Limited Authority to Use Commercial Forms...


Your shipping urgency and any special handling requirements determine which mode of transportation you select. Each mode has unique requirements for documentation, liability,...


(a) By land (domestic shipments), use a bill of lading; (b) By land (international shipments), use the GBL; (c) By ocean, use an ocean bill of lading, when...


forward an original copy of all transportation documents to: [[Page 302]] General Services Administration Federal Supply Service Audit...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-117.190] [Page 302] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-117--TRANSPORTATION MANAGEMENT--Table of Contents Subpart E--Shipping Freight Sec. 102-117.190 Where do I file a claim for loss or damage to property? You must file a claim for loss or damage to property with the TSP. ...


the time for administrative or judicial action against a TSP. Refer to part 102-118 of this chapter for more information and the time...


of Transportation determines to be an unreasonable risk to health, safety and property when transported in commerce. Therefore, there are restrictions on...


ship HAZMAT are subject to the Environmental Protection Agency and the Department of Transportation regulations, as well as applicable State and local government rules...


Transportation prescribes regulations for the safe transportation of HAZMAT in intrastate, interstate, and foreign commerce in 49 CFR parts 171 through 180. The...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-117.215] [Page 302] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-117--TRANSPORTATION MANAGEMENT--Table of Contents Subpart G--Shipping Household Goods Sec. 102-117.215 What are household goods (HHG)? Household goods (HHG) are the personal effects of Government employees and their dependents. ...


by: (1) Using the commuted rate system; (2) GSA's Centralized Household Goods Traffic Management Program (CHAMP); (3) Contracting directly with a TSP,...


system? (a) Under a contract or a rate tender, the agency prepares the bill of lading and books the shipment. The agency is the shipper and pays the TSP the...


system before choosing which method to use? Yes, you must compare the cost between a contract or a rate tender, and the commuted rate system before you make...


according to 41 CFR 302-8.3. (b) You may request GSA to perform the cost comparison if you participate in the CHAMP program by sending GSA the...


move all or part of his/her HHG under the commuted rate system? (a) Your agency is responsible for reimbursing the employee what it would cost the Government to ship...


use the commuted rate system? You must counsel employees that they may be liable for all costs above the amount reimbursed by the agency if they select a TSP that...


(a) Each agency should develop an evaluation survey for the employee to complete following the move. (b) Under the CHAMP program, you must counsel employees to fill out...


If the TSP's performance is not satisfactory, you may place a TSP in temporary nonuse, suspended status, or debarred status. For more information on doing this, see subpart I...


loss or damage claims? Regarding the TSP's liability for loss or damage claims, you must: (a) Advise employees on the limits of the TSP's liability for loss of...


Yes, several statutes limit the time for filing claims or taking other administrative or judicial action against a TSP. Refer to part 102-118 of this chapter...


performance measures are indicators of how you are supporting your customers and doing your job. By tracking performance measures you can report specific accomplishments and...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-117.275] [Page 304] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-117--TRANSPORTATION MANAGEMENT--Table of Contents Subpart I--Transportation Service Provider (TSP) Performance Sec. 102-117.275 What performance must I expect from a TSP? You must expect the TSP to provide consistent and satisfactory service to meet your agency transportation needs. [[Page 305]] ...


Important TSP performance measures may include, but are not limited to the: (a) TSP's percentage of on-time deliveries; (b) Percentage of shipments that...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-117.285] [Page 305] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-117--TRANSPORTATION MANAGEMENT--Table of Contents Subpart I--Transportation Service Provider (TSP) Performance Sec. 102-117.285 What are my choices if a TSP's performance is not satisfactory? You may choose to place a TSP in temporary nonuse, suspension, or debarment if performance is unsatisfactory. ...


(a) Temporary nonuse is limited to your agency and initiated by the agency transportation officers for a period not to exceed 90 days for: (1)...


(a) The transportation officer may place a TSP in temporary nonuse for a period not to exceed 90 days. (b) The serious nature of suspension and...


beyond the agency? (a) Temporary nonuse does not go beyond the agency. (b) GSA compiles and maintains a current list of all suspended or debarred TSPs...


a TSP? Refer to the Federal Acquisition Regulation (48 CFR part 9, subpart 9.4) for policies and procedures governing suspension and debarment of...


of a TSP? (a) You must set up a program consistent with your agency's internal record retention procedures to document the placement of TSPs in a nonuse,...


Agencies must report monthly any suspension or debarment actions to: General Services Administration Office of Acquisition Policy (MV) 1800 F Street, NW. Washington,...


A transportation regulatory body proceeding is a hearing before a transportation governing entity, such as a State public utility commission, the Surface Transportation Board, or...


body proceeding? Generally, no executive agency may appear on its own behalf in any proceeding before a transportation regulatory body, unless the...


an agency to appear on its own behalf before a transportation regulatory body proceeding? GSA will delegate authority when it does not have the expertise,...


a regulatory body proceeding? You must send your request for delegation with enough detail to explain [[Page 307]] the circumstances surrounding the...


with regulatory bodies? (a) GSA has oversight of all public utilities used by the Federal Government including transportation. There are specific...


(a) Currently, there is no requirement for reporting to GSA on your transportation activities. However, GSA will work with your agency and other agencies to...


services will provide GSA with: (1) The ability to assess the magnitude and key characteristics of transportation within the Government (e.g., how...


The Office of Governmentwide Policy sponsors a Governmentwide Transportation Policy Council (GTPC) to help agencies establish, improve, and maintain...


information about the GTPC, contact: General Services Administration Office of Transportation and Personal Property (MT) 1800 F Street, NW. Washington,...


The purpose of this part is to interpret statutes and other policies that assure that payment and payment mechanisms for agency transportation services are uniform...


and validation of transportation related bills. The audit must examine the validity, propriety, and conformity of the charges with tariffs, quotations, agreements, or...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.15] [Page 311] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart A--General Sec. 102-118.15 What is a transportation payment? A transportation payment is a payment made by an agency to a TSP for the movement of goods or people and/or transportation related services. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.20] [Page 311] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart A--General Sec. 102-118.20 Who is subject to this part? All agencies and TSPs defined in Sec. 102-118.35 are subject to this part. Your agency is required to incorporate this part into its internal regulations. ...


approval? GSA no longer requires your agency to submit its overall transportation policies for approval. However, as noted in Sec. 102- 118.325, agencies must...


are not bound by this part. However, they may choose to use it if they wish. [[Page 312]] ...


to this part: Agency means Executive agency, but does not include: (1) A Government Controlled Corporation; (2) The Tennessee Valley Authority; (3) The...


agency order transportation and transportation services? Your agency orders: (a) Transportation of freight and household goods and related...


transportation service provider (TSP) bill my agency for transportation and transportation services? The manner in which your agency orders transportation...


agency pay for transportation services? Your agency may pay for transportation services in three ways: (a) Electronic funds transfer (EFT) (31 U.S.C. 3332, et seq.)....


must my agency establish for payment of freight, household goods, or other transportation services? Your agency must establish administrative procedures...


my agency use electronic commerce? Your agency should use electronic commerce (i.e., electronic methods for ordering, receiving bills, and paying for transportation...


electronic billing for payment of transportation services? Yes, when mutually agreeable to the agency and the GSA Audit Division, your agency is encouraged to...


all payments via electronic funds transfer? Yes, under 31 U.S.C. 3332, et seq., your agency must make all payments for goods and services via EFT (this includes goods...


or the TSP does not have an account with a financial institution or approved payment agent? Under 31 U.S.C. 3332, et seq., your agency must obtain an account with...


keeping my agency's electronic commerce transportation billing records? Your agency's internal financial regulations will identify responsibility...


a Government contractor issued charge card to pay for transportation services? Yes, your agency may use a Government contractor issued charge card to...


my agency use to pay transportation bills? Your agency must use commercial payment practices and forms to the maximum extent possible; however, when viewed necessary by...


agency ensure is on each SF 1113? Your agency must ensure during its prepayment audit of a TSP bill that the TSP filled out the Public Vouchers, SF 1113,...


find the rules governing the use of a Government Bill of Lading? The ``U.S. Government Freight Transportation--Handbook'' contains information on how to prepare this...


find the rules governing the use of a Government Transportation Request? The ``U.S. Government Passenger Transportation--Handbook'' contains information on how to...


use a GBL? No, your agency is not required to use a GBL and must use commercial payment practices to the maximum extent possible. Effective March 31, 2002, your...


use a GTR? No, your agency is not required to use a GTR. Your agency must adopt commercial practices and eliminate GTR use to the maximum...


agency uses a TD other than a GBL? If your agency uses any other TD for shipping under its account, the requisite and the named safeguards must be in place (i.e., terms...


use a GBL for express, courier, or small package shipments? No, however, in using commercial forms all shipments must be subject to the terms and conditions set...


mandatory terms and conditions governing the use of bills of lading? The mandatory terms and conditions governing the use of bills of lading are contained in this...


the major mandatory terms and conditions governing the use of GBLs and bills of lading? The mandatory terms and conditions governing the use of GBLs and bills of...


mandatory terms and conditions governing the use of passenger transportation documents? The mandatory terms and conditions governing the use of passenger...


major mandatory terms and conditions governing the use of passenger transportation documents? The mandatory terms and conditions governing the use of...


agency handle supplemental billings from the TSP after payment of the original bill? Your agency must process, review, and verify supplemental billings using the...


if my agency makes an overpayment on a transportation bill? If the agency conducts prepayment audits of its transportation bills, agency transportation certifying...


agency do if it finds an error on a TSP bill? Your agency must advise the TSP via statement of difference of any adjustment that you make either electronically or in...


to maintain a centralized numbering system for Government transportation documents? Yes, GSA will maintain a numbering system for GBLs and GTRs. For commercial...


Governing Acceptance and Use of a Government Bill of Lading (GBL) or Government Transportation Request (GTR) (Until Form ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.180] [Page 319] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart C--Use of Government Billing Documents Sec. 102-118.180 Must my agency prepare for the GTR retirement? Yes, your agency must use the GTR only in situations that do not lend themselves to the use of commercial payment methods. ...


applicable contract or tender on the bill of lading (including a GBL)? Yes, your agency must reference the applicable contract or tender when buying transportation on a...


applicable contract? Yes, when buying passenger transportation, your agency must reference the applicable contract on a GTR or passenger transportation document...


to receive payment for a transportation billing? For shipments bought on a TD, the TSP must submit an original properly certified GBL, PPGBL, or bill of lading attached to...


on a bill of lading (including GBL)? No, a TSP cannot demand advance payment for transportation charges submitted on a bill of lading (including GBL),...


TSP providing service under the bill of lading? No, your agency may only pay the TSP with whom it has a contract. The bill of lading will list the TSP with whom the...


shipment? Yes, as long as the mandatory terms and conditions contained in this part (as also stated on a GBL) apply. The TSP must agree in writing to...


use of the GBL or GTR? No, your agency must not pay any additional charges for the preparation and use of the GBL or GTR. Your agency may not pay a TSP a higher...


loss or damage to property, does my agency report it to GSA? No, if your agency has administratively determined that a TSP owes a debt resulting from loss or damage,...


the shipment occurs when the consignee or a TSP acting on behalf of the consignee with the agency's permission, fully signs and dates both the delivering TSP's documents and...


prepare transportation documents? Your agency must tell the GSA Audit Division whenever it approves a new or existing agency field office to prepare transportation...


GBL and GTR forms or GBL and GTR numbers? Yes, your agency is responsible for the physical control and accountability of the GBL and GTR stock and must have procedures...


can get GBL and GTR forms, in either blank or prenumbered formats, from: [[Page 321]] General Services Administration Federal Supply...


If your agency does not use prenumbered GBL and GTR forms, you may get an assigned set of numbers from: General Services Administration Federal...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.250] [Page 321] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart C--Use of Government Billing Documents Sec. 102-118.250 Who is accountable for the issuance and use of GBL and GTR forms? Agencies and employees are responsible for the issuance and use of GBL and GTR forms and are accountable for their disposition. ...


Yes, GBL and GTR forms are always sequentially numbered when printed and/or used. No other numbering of the forms, including additions or changes to the prefixes or additions...


TSP to GSA? (a) Yes, your agency must send two copies of each quotation, tender, or contract of special rates, fares, charges, or concessions with TSPs including...


for Prepayment Audits A prepayment audit is a review of a transportation service provider (TSP) bill that occurs prior to your agency making payment to a...


(a) Yes, under 31 U.S.C. 3726, your agency is required to establish a prepayment audit program. Your agency must send a preliminary copy of your prepayment audit...


prepayment audit program? As shown in Sec. 102-118.45, the manner in which your agency orders transportation services determines how and by whom the bill for...


Prepayment auditing will allow your agency to detect and eliminate billing errors before payment and will eliminate the time and cost of recovering...


Your agency may perform a prepayment audit by: (a) Creating an internal prepayment audit program; (b) Contracting directly with a prepayment audit...


prepayment audit? Yes, all transportation bills and payments must undergo a prepayment audit unless your agency's prepayment audit program uses a statistical...


audit? The limited exceptions to bills undergoing a prepayment audit are those bills subject to a waiver from GSA (which may include bills determined to...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.300] [Page 322] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart D--Prepayment Audits of Transportation Services Sec. 102-118.300 How does my agency fund its prepayment audit program? Your agency must pay for the prepayment audit from those funds appropriated for transportation services. ...


Yes, your agency must notify the TSP of any adjustment to the TSP's bill either electronically or in writing within 7 days of receipt of the bill. This notice...


a TSP may appeal any reduction in the amount billed? Yes, your agency must establish an appeal process that directs TSP appeals to an agency official who...


my agency cannot resolve the dispute? (a) If your agency is unable to resolve the disputed amount with the TSP, your agency should forward all relevant documents...


my agency's prepayment audit? (a) The following information must be annotated on all transportation bills that have completed a prepayment audit: (1) The...


Yes, your agency must get approval for your prepayment audit program. The highest level budget or financial official of each agency, such as the Chief...


An acceptable prepayment audit program must: (a) Verify all transportation bills against filed rates and charges before payment; (b) Comply with...


prepayment audit program? The GSA Audit Division bases verification of agency prepayment audit programs on objective cost-savings, paperwork reductions, current...


Your agency may contact the GSA Audit Division by writing to: General Services Administration Federal Supply Service Audit Division (FBA) 1800 F Street,...


does the program need to be reapproved? Yes, you must receive approval of any changes in your agency's prepayment audit program from the GSA Audit...


responsibilities of the certifying officers? Yes, in a prepayment audit environment, an official certifying a transportation voucher is held liable for...


certifying officer? Yes, a certifying official is not personally liable for verifying transportation rates, freight classifications, or other information provided on...


under a postpayment audit? The agency counsel relieves a certifying official from liability for overpayments in cases where postpayment is the approved method...


liability for overpayment? Yes, the disbursing official has a liability for overpayments on all transportation bills subject to prepayment audit (31...


and disbursing officers reside in my agency? Your agency's counsel has the authority to relieve liability and give advance opinions on liability issues...


requirement? Only the Administrator of General Services or designee has the authority to grant waivers from the prepayment...


of requirement? Your agency must submit a request for a waiver from the requirement to perform a prepayment in writing to: General...


explain in detail how the use of a prepayment audit increases costs over a postpayment audit, decreases efficiency, involves a relevant public interest, adversely affects...


GSA issues waivers to the prepayment audit requirement based on: (a) Cost-effectiveness; (b) Government efficiency; (c) Public...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.395] [Page 325] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart D--Prepayment Audits of Transportation Services Sec. 102-118.395 How long will GSA take to respond to a waiver request? GSA will respond to a written waiver request within 30 days from the receipt of the request. ...


Yes, your agency waiver to the prepayment audit requirement will not exceed 2 years. Your agency must reapply to ensure the circumstances at the time of...


periodic postpayment audit oversight from the GSA Audit Division? Yes, two years or more after starting prepayment audits, the GSA Audit Division (depending on...


(a) Yes, the Director of the GSA Audit Division may suspend your agency's prepayment audit program based on his or her determination of a systematic or frequent failure of...


audits? No, the mandatory use of prepayment audits will not eliminate postpayment audits because: (a) Postpayment audits will continue for...


provisions of this subpart? Yes, in certain circumstances, the Administrator of General Services or designee may waive the postpayment audit oversight requirements...


No, your agency must forward all transportation bills to GSA for a postpayment audit regardless of any waiver allowing for...


for a postpayment audit? Your agency must annotate all of its transportation bills submitted for postpayment audit with: (a) The date received from a TSP; ...


When GSA performs a postpayment audit, the GSA Audit Division has the delegated authority to implement the following procedures: (a) Audit selected TSP bills after...


the GSA Audit Division? When the GSA Audit Division performs a postpayment audit for your agency, GSA will: (a) Examine and analyze payments to discover their...


Division? No, the expenses of postpayment audit contract administration and audit-related functions are financed from overpayments collected from the TSP's...


General Agency Information for All Claims Yes, a TSP may file a transportation claim against your agency under 31 U.S.C. 3726 for: (a) Amounts owed...


my agency? The time limits on a TSP transportation claim against the Government differ by mode as shown in the following table: Time...


TSP for freight charges, reparations, and loss or damage to the property? Statutory time limits vary depending on the mode and the service involved and may involve...


No, interest penalties under the Prompt Payment Act, (31 U.S.C. 3901, et seq.), are not required when payment is delayed because of a dispute between an agency and...


with the GSA Audit Division? Yes, an administrative claim must be received by the GSA Audit Division or its designee (the agency where the claim arose) within...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.475] [Page 329] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.475 Does interest apply after certification of payment of claims? Yes, interest under the Prompt Payment Act (31 U.S.C. 3901, et seq.) begins 30 days after certification for payment by GSA. ...


the prepayment audit program, your agency must have a plan to resolve disputes with a TSP. This program must allow a TSP to appeal payment decisions made by...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.485] [Page 329] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.485 Is there a time limit for my agency to issue a decision on disputed claims? Yes, your agency must issue a ruling on a disputed claim within 30 days of receipt of the claim. ...


(a) If your agency fails to settle a dispute within 30 days, the TSP may appeal to: General Services Administration Federal Supply Service Audit Division...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.495] [Page 329] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.495 May my agency appeal a decision by the General Services Board of Contract Appeals (GSBCA)? No, your agency may not appeal a decision made by the GSBCA. ...


(a) An agency must report all voluntary refunds to the GSA Audit Division (so that no Notice of Overcharge or financial offset occurs), unless other arrangements are...


States? No, your agency may keep and use voluntary refunds submitted by a TSP, if the refund was made prior to a Notice of Overcharge issued by the GSA...


Generally, no, an agency must not revise or alter amounts on a GSA Form 7931. The only change an agency can make to a GSA Form 7931 is to change the...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.515] [Page 330] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.515 Does my agency have any recourse not to pay a Certificate of Settlement? No, a Certificate of Settlement is the final administrative action. ...


termination, or suspension of collection action on any outstanding debts to my agency? Under the Federal Claims Collection Act of 1966, as amended...


of transportation charges? Your agency's employees are responsible for diligently verifying the correct amount of transportation charges prior to payment (31...


billings? Yes, GSA will instruct one or more of your agency's disbursing offices to deduct the amount due from an unpaid TSP's bill. A 3-year limitation applies on...


Yes, the principles governing your agency collection procedures for reporting debts to the General Accounting Office (GAO) or the Department of Justice are...


provider (TSP) claims received by GSA or its designee must include one of the following: (a) The signature of an individual or party legally entitled to...


means? The medium and precise format of data for an administrative claim filed electronically must be approved in advance by the GSA Audit Division. GSA will use...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.555] [Page 331] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.555 Can a TSP file a supplemental administrative claim? Yes, a TSP may file a supplemental administrative claim. Each supplemental claim must cover charges relating to one paid transportation document. ...


A TSP must bill for charges claimed on a SF 1113, Public Voucher for Transportation Charges, in the manner prescribed in the ``U.S. Government...


An administrative claim must be accompanied by the transportation document, payment record, reports and information available to GSA and/ or to the agency involved and...


the TSP appeal? Yes, the TSP may appeal if your agency denies its challenge to the statement of difference. However, the appeal must be handled at a higher...


Yes, the TSP may file a claim with the GSA Audit Division, which will review the TSP's appeal of your agency's final full or partial denial of a claim. The TSP...


(a) Yes, the TSP may appeal to the GSA's Board of Contract Appeals (GSBCA), under guidelines established in this subpart, or file a claim with the United States...


No, a ruling by the GSBCA is the final administrative remedy available and the TSP has no statutory right of appeal. This subpart governs administrative actions only and does...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.590] [Page 332] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.590 May my agency appeal a prepayment audit decision of the GSA Audit Division? No, your agency may not appeal. A GSA Audit Division decision is administratively final for your agency. ...


No, your agency may not appeal a prepayment audit decision. Your agency must follow the ruling of the GSBCA. Transportation Service Provider (TSP) and Agency...


postpayment audit, what are the appeal procedures? A TSP who disagrees with the Notice of Overcharge may submit a written request for reconsideration to the GSA Audit...


If a TSP disagrees with an ordinary debt, as shown on a Notice of Indebtedness, it may: (a) Inspect and copy the agency's records related to the claim; (b) Seek...


Division will acknowledge each payable claim using GSA Form 7931, Certificate of Settlement. The certificate will give a complete explanation of any amount that is disallowed....


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.615] [Page 332] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.615 Will GSA notify a TSP if they internally offset a payment? Yes, the GSA Audit Division will inform the TSP if they internally offset a payment. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-118.620] [Page 332] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-118--TRANSPORTATION PAYMENT AND AUDIT--Table of Contents Subpart F--Claims and Appeal Procedures Sec. 102-118.620 How will a TSP know if the GSA Audit Division disallows a claim? The GSA Audit Division will furnish a GSA Form 7932, Settlement Certificate, to the TSP explaining the disallowance. ...


GSA Audit Division? Yes, a TSP desiring a reconsideration of a settlement action may request a review by the Administrator of...


promptly refund amounts due to GSA, preferably by EFT. If an EFT is not used, checks must be made payable to ``General Services Administration'', including the document...


Yes, the Government can charge interest on an amount due from a TSP. This procedure is provided for under the Debt Collection Act (31 U.S.C. 3717), the Federal Claims...


GSA pursue to collect the debt? GSA will pursue debt collection through one of the following methods: (a) When an indebted TSP files a claim, GSA will apply all or...


Yes, a TSP may file an administrative claim involving collection actions resulting from the transportation audit performed by the GSA directly with the GSA Audit Division....


General Services? Yes, a TSP desiring a review of a settlement action taken by the Administrator of General Services may request a review by the GSA Board...


the GSBCA? (a) Yes, the GSBCA must receive a request for review from the TSP within six months (not including time of war) from the date the settlement action...


No, a ruling by the GSBCA is the final administrative remedy and the TSP has no statutory right of appeal. This subpart governs administrative actions only and does not affect...


No, your agency may not appeal a postpayment audit decision and must follow the ruling of the GSBCA. Transportation Service Provider (TSP) Non-Payment of...


payment? Yes, if a TSP is unable to pay the debt promptly, the Director of the GSA Audit Division has the discretion to enter into alternative arrangements...


If a TSP does not pay a transportation debt, GSA may refer delinquent debts to consumer reporting agencies and Federal agencies including the Department of...


``dot- gov'' operated by the General Services Administration for the registration of U.S. government-related domain names. In general, these names reflect the...


the Internet GOV (dot-gov) domain was delegated to the General Services Administration in 1997 by the Federal Networking Council with guidance in the form of Internet...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-173.15] [Page 335] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-173--INTERNET GOV DOMAIN--Table of Contents Subpart A--General Sec. 102-173.15 What is the scope of this part? This part addresses the registration of second-level domain names used in the Internet GOV Domain. This registration process assures that the assigned domain names are unique worldwide. ...


Native Sovereign Nations. You do not need to register domain names with the General Services Administration if you will be using some other top- level domain...


336]] Domain is a region of jurisdiction on the Internet for naming assignment. The General Services Administration (GSA) is responsible...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-173.30] [Page 336] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-173--INTERNET GOV DOMAIN--Table of Contents Subpart B--Registration Sec. 102-173.30 Who may register in the dot-gov domain? Registration in the dot-gov domain is available to official governmental organizations in the United States including Federal, State, and local governments, and Native Sovereign Nations. ...


(CIO) of the requesting or sponsoring governmental organization. For Federal departments and agencies, the General Services Administration (GSA) will...


vary according to the branch of government. For the Federal Government, the General Services Administration (GSA) recognizes the cabinet level CIOs listed at...


reserves the right to charge for domain names in order to recover cost of operations. For current registration charges, please visit the GSA Web site...


dot-gov, State government entities must register the full State name or clearly indicate the State postal code within the name. Examples of acceptable names...


within dot-gov, City (town) governments must register the domain name with the city (town) name or abbreviation, and clear reference to the State in which the city...


within dot-gov, County or Parish governments must register the County's or Parish's name or abbreviation, the word ``county'' or ``parish'' (because many...


domain in dot-gov, Native Sovereign Nations (NSN) may register any second-level [[Page 338]] domain name provided that it contains the registering NSN...


the General Services Administration's Web site at http://www.nic.gov. At the Network Information Site, you will find the instructions and online registration forms for...


all information received is complete and accurate. Most requests take up to thirty (30) days because the registrar is waiting for Chief Information Officer...


sent within one business day after you register your domain name, informing you that your registration information was received. If all of your information is accurate...


Registrations will be held in reserve status for sixty (60) days pending Chief Information Officer (CIO) authorization from your...


like recreation.gov? Yes, canonical names registration request must provide access coverage for the areas conveyed by the name. So the URL recreation.gov would not...


Administration approves domain names for a specific term of time, generally two years unless otherwise stated, and under conditions of use. General conditions of...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-192.5] [Page 339] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-192--MAIL MANAGEMENT--Table of Contents Subpart A--General Provisions Sec. 102-192.5 What does this part cover? This part prescribes policy and requirements for the efficient, effective, economical, and secure management of incoming, internal, and outgoing mail in Federal agencies. [[Page 340]] ...


94-575, the Federal Records Management Amendments of 1976 (44 U.S.C. 2901-2904), as amended, which requires the Administrator of General Services to provide guidance...


part, ``I'', ``me'', and ``you'' (in its singular sense) refer to agency mail managers and/or facility mail managers; the context makes it clear which usage is intended in each...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-192.20] [Page 340] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-192--MAIL MANAGEMENT--Table of Contents Subpart A--General Provisions Sec. 102-192.20 How are ``must'' and ``should'' used in this part? In this part: (a) ``Must'' identifies steps that Federal agencies are required to take; and (b) ``Should'' identifies steps that GSA recommends. ...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-192.25] [Page 340] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-192--MAIL MANAGEMENT--Table of Contents Subpart A--General Provisions Sec. 102-192.25 Does this part apply to me? Yes, this part applies to you if you work in a Federal agency, as defined in Sec. 102-192.35. ...


might pass through a Federal mail processing center, including: (a) All internal, incoming, and outgoing materials such as envelopes, bulk mail, expedited mail,...


Agency mail manager means the person who manages the overall mail communications program of a Federal agency. The agency mail manager also represents the agency in...


can be found in the Domestic Mail Manual (DMM). The DMM is available from New Orders, Superintendent of Documents, U.S. Government Printing Office, P.O. Box 371954,...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-192.45] [Page 341] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-192--MAIL MANAGEMENT--Table of Contents Subpart A--General Provisions Sec. 102-192.45 How do we request a deviation from these requirements, and who can approve it? See Sec.Sec. 102-2.60 through 102-2.110 of this chapter to request a deviation from the requirements of this part. ...


All agencies are required to: [[Page 342]] (a) Have written security plans for mail operations at the agency level and in any facility where one or more...


than $1 million per year on postage are additionally required to develop and maintain an annual mail management and security plan. The plan must: (a) State total...


a large agency (see Sec. 102-192.35), you must report to GSA annually either your mail management and security plan, revised section(s) of that plan, or a statement...


Sec. 102-192.35, the first annual agency mail management and security plan to GSA covering Fiscal Year 2001 is due September 4, 2002. Thereafter, fiscal year reports will be...


format and reporting process for submitting the agency's annual mail management and security plan. These will be developed in collaboration with the Interagency Mail Policy Council....


Submit hardcopy mail reports to: General Services Administration, Office of Governmentwide Policy, Mail Communications Policy Division (MTM), 1800 F Street, NW., STE...


management and security plans to: (a) Ensure that the large Federal mail programs have the tools and procedures in place to manage their operations efficiently...


an agency has one or more full time personnel processing mail must implement a written mail security plan. The size and scope of the security plan should be commensurate...


and procedures for safe and secure operations consistent with your agency's core mission. It must also include: (a) Procedures for handling all incoming mail, regardless...


ensure that: (a) Facility mail managers participate in their building security committees, wherever such committees exist; (b) Mail is transported in a safe manner; ...


mail costs? Agencies should develop or use a financial accountability system that separately tracks all mail costs to the program area or below. The system...


large agencies to have performance measures for mail operations at the agency level and in all subordinate locations that spend more than $250,000 per year on postage. All...


management plan should address: [[Page 344]] (a) The ways in which mail management supports your agency's mission; (b) Information about your...


management plan address? Your plan should address the following alternatives to expedited mail and couriers: (a) First Class and Priority Mail from the USPS; ...


The agency mail manager should be at a managerial level that enables him or her to fulfill the requirements of Sec.Sec. 102-192.50 through 102-192.65 and...


In addition to carrying out the responsibilities in Sec. 102-192.50, an agency mail manager should: (a) Establish written policies and procedures to provide timely and...


As a Federal facility mail manager you should: (a) Implement policies and procedures developed by the agency mail manager, including cost control procedures; (b) Work...


Any contract for a mail function should require compliance with: (a) This part; (b) The Private Express Statutes (39 U.S.C. 601-606); and (c) All...


within a Federal agency that generates a significant quantity of outgoing mail should have a mail manager at the program level. [[Page 346]] It is up to...


the program level include: (a) Ensuring that your program complies with all applicable mail policies and procedures, including this part; (b) Working closely...


Management Amendments of 1976, as amended (44 U.S.C 2904), GSA is required to provide guidance and assistance to Federal agencies to ensure economical and effective...


GSA supports Federal agency mail management programs by: (a) Assisting development of agency policy and guidance in mail management and mail operations; ...


role to provide guidance on economic and effective records management for the creation, maintenance and use of Federal agencies' records. The National Archives and...


are: (a) Accurate and complete documentation of the policies and transactions of the Federal Government. (b) Control of the quantity and quality of records produced...


this part and NARA regulations in 36 CFR Chapter XII to carry out your records management responsibilities. To meet the requirements of this part, you must take...


strive to: (a) Improve the quality, tone, clarity, and responsiveness of correspondence; (b) Design forms that are easy to fill-in, read, transmit, process,...


a Governmentwide program that promotes economies and efficiencies through the development, maintenance and use of common forms. The General Services Administration...


a Federal agency through regulation, approved by GSA for mandatory use, and assigned a Standard form number. This criterion is the same whether the form resides on paper or...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-194.15] [Page 351] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-194--STANDARD AND OPTIONAL FORMS MANAGEMENT PROGRAM --Table of Contents Sec. 102-194.15 What is an Optional form? An Optional form is approved by GSA for nonmandatory Governmentwide use and is used by two or more agencies. This criteria is the same whether the form resides on paper or purely electronic. ...


set of data residing in an electronic medium that is used to produce a mirror-like image or as near to a mirror-like image as the creation software will allow of...


of the officially prescribed form containing the same data elements and used for the electronic transaction of information in lieu of using a Standard or...


or designee's role is to: (a) Designate an agency-level Standard and Optional Forms Liaison representative and alternate, and notify GSA, in writing, of their names,...


especially when forms are used to collect information from the public. GSA will not approve a new or revision to a Standard or Optional form unless an electronic form...


an electronic version unless it is not practicable to do so. Areas where it may not be practicable include where the form has construction features for specialized use...


and Optional Forms Management Office General Services Administration (Forms-XR) 1800 F Street, NW.; Room 7126 Washington, DC...


by GSA ensures that interagency reports and recordkeeping requirements are necessary, cost-effective, and comply with applicable laws and...


[Code of Federal Regulations] [Title 41, Volume 3] [Revised as of July 1, 2003] From the U.S. Government Printing Office via GPO Access [CITE: 41CFR102-195.10] [Page 353] TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT CHAPTER 102--FEDERAL MANAGEMENT REGULATION PART 102-195--INTERAGENCY REPORTS MANAGEMENT PROGRAM--Table of Contents Sec. 102-195.10 What is an interagency report? An interagency report is a repetitive reporting requirement imposed by an agency on one or more other agencies. ...


Program an agency must: (a) Annually review all interagency reporting requirements imposed on other agencies to assure that they remain necessary. ...


Management Program: (a) Legislative branch reports; (b) Office of Management and Budget (OMB) and other Executive Office of the President reports; ...




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